Behavior-Triggered Emails: The Secret to Boosting Your Open Rates by 152%

When it comes to email marketing, personalization is the secret to success. But how can you effectively personalize a tool that is by its very nature designed for mass communication?

The answer? Behavior-triggered emails.

Behavior-triggered email is a versatile personalization technique that allows your business to engage with customers at timely touch points. For example, when RunKeeper, a pedometer app, sends a message to one of their registered users with a prompt that reads, “You went running last Saturday at this time. Why not go for a run now?” — that’s a behavior-triggered email. Although highly personal to the recipient, messages like these are easy to automate by taking advantage of data points that are relatively easy to mine and collect thanks to modern technology.

While there is an almost limitless range of ways to execute behavior-triggered emails, the keys to crafting a successful campaign are specificity and creativity. To help you better understand what this is all about and provide inspiration that you can implement in your own marketing, let’s take a look at just a few of the brands that are using this tactic effectively to connect with their customers:

Harris Teeter: Welcome

The strategy: Sending a welcome email is standard protocol almost any time someone signs up for an account on your website or app. However, this message from grocery store chain Harris Teeter goes a couple of extra steps beyond extending the typical thank-you for registering.

First, it offers a discount on the service fee, providing an extra kick-in-the-pants incentive for new account holders to seize the day and place their first order.

Second, it takes advantage of this inbox inroads to remind customers of the benefits of their personal online shopping service and offer a few helpful hints for getting started, thereby reinforcing the sales messages that prompted the user to sign up for an account in the first place.

Soap: Come back

The strategy: In most relationships between customers and brands, there comes a time when the customer begins to drift away, whether because another competitor has caught their eye or because any of life’s myriad responsibilities and distractions have bumped their need for your products or services down in their list of priorities.

If it’s been a while since a customer last visited your site or made a purchase, it’s time to reach out and give them a gentle reminder that you’re still here for them, which is exactly the objective behind this message from Soap.com. Their approach is particularly effective because it is not just a one-time offer that might entice a customer back only to lose them again after making one purchase in order to reap the benefit of the discount. Rather, the offer code is good for every purchase made for two months, a smart sales strategy aimed at coaxing the customer back into becoming a habitual Soap shopper.

Williams-Sonoma: Abandoned cart

The strategy: Another staple of e-commerce email marketing is the abandoned cart reminder. While this strategy is not earthshakingly innovative, it is nevertheless effective.

Williams-Sonoma takes this approach to the next level by including a unique discount code that provides a strong incentive for the customer to return to the site – or the store – to complete their purchase. The code is valid for less than 24 hours, creating a sense of urgency to take advantage of the deal.

One caveat to this approach: You shouldn’t always include a discount offer in your abandoned cart reminder email, or you’ll run the risk of training your customers to put their desired items into the cart and then wait patiently for your message to arrive before checking out with their discount code. Rather, mix up your pitches and include a discount code in some messages but not all. Below is an example of a follow-up email from Williams-Sonoma that does not rely on a special offer to create an urgency to act but rather a mention of limited quantities and a reminder that the previously selected items will soon be cleared from the cart.

Old Navy: Product review

The strategy: If you’ve ever purchased something online, you’ve undoubtedly received one of these emails. Again, the reason they’re so popular is that they’re so effective.

Reaching out to someone who has already made a purchase from you to ask them to share their opinion about the product or services they received is a winning approach all the way around. The simple act of making the request conveys to your customer that you’re a brand that cares about your customers and their satisfaction. Moreover, when they click through to provide their review, you’re getting the benefit of a first-hand testimonial that will help you sell that product to future customers. You’ve also successfully brought an existing customer back to your site, where hopefully something new will catch their eye, leading to a purchase that will begin the cycle all over again.

Grovemade: Survey

The strategy: The survey request is another sure-fire winner. Similar to the product review prompt, the survey request conveys to the recipient that their needs and opinions are valued.

In this example from Grovemade, customers who have previously purchased a related product are sent a link to a survey to provide input to the company on the design of accessories for the new Apple Watch. This accomplishes two smart marketing objectives. First, it gives the company valuable insights to shape their new product line so that it delivers exactly what their customers want. Second, it creates anticipation among their customer base for an upcoming line of products even while they are still in the R&D phase.

Nike: Celebrate a milestone

The strategy: If you have a website or app that tracks customer activity, you likely have data that will allow you to recognize your customer for reaching a milestone, whether it’s a birthday, the anniversary of their becoming your customer or even a personal accomplishment based on activity logged via the site or app.

This example from Nike is a great case-study in how to make this particular approach work for you. In the email, Nike puts the recipient front and center by keeping acknowledgment of their achievement the primary focus. As a secondary message, Nike includes a “reward” for reaching this milestone in the form of a discount on Nike running shoes. While this is obviously a bit self-serving on Nike’s part, it’s also a great way to foster customer loyalty by providing an incentive to buy at a time when the recipient is most likely to be in need of their product.

The proof is in the results

Market research shows that behavior-triggered emails are a valuable but underused tactic. EmailMonks reports that open rates for triggered emails are 152% higher than those for traditional email marketing messages. Even so, over 75% of marketers are not yet using behavior-triggered emails or auto-responders.

A word of caution

Before you go all-in on behavior-triggered emails, take a moment to consider how your correspondence will come across to the recipient.

Online privacy is a hot-button issue these days. Just because you can capture and use data about your customers doesn’t necessarily mean that you should. The last thing you want to do is alienate a prospect or customer because you are blatantly tracking their activities without their consent. The best approach is to apply the principles of trustcasting and allow your customers to opt in to receiving your messages and to tell you what types of communication they’d like to get. The simple courtesy of obtaining permission can make all the difference between being perceived as a helpful partner or an obtrusive snoop.

Also, as with any email marketing strategy, make sure you don’t wear out your welcome in your customers’ inboxes. Use good sense and restraint in the timing and frequency of your emails. For example, if I browse your e-commerce store, don’t make a purchase, get an email, browse again but still don’t commit, are you going to send me another reminder that I still have items in my cart? These are the kinds of rules and parameters  that you’ll need to establish judiciously for your campaign in order to walk the fine line between smart marketer and pushy salesperson.

Getting started

If you’re not so sure about diving in without your water wings, there are tools that specialize in sending triggered emails, like Vero for e-commerce, Intercom for B2B and SparkPage for B2C campaigns. If email marketing is one of the primary vehicles you rely on to win and retain customers, then it may be worthwhile for you to partner with an experienced software development company to design a customized system that integrates with your website and your CRM and SFA systems to effectively capture and leverage the customer data you need to create the most powerful conversion engine possible.

Setting up an automated behavior-triggered email program does require an investment of time and tactical thinking upfront, but once it’s implemented, your company will reap the benefits of having a razor-sharp communication strategy that resonates with your customers by providing timely information that caters to their interests, preferences and habits.

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The Cult of Personality (Part 1)

Word-of-mouth advertising has always been a marketer’s most powerful tool. It is the original form of viral marketing, offering all the key elements required to win a new customer:

• Attention
• Need fulfillment
• Trust
• Trial and testimonial
• Credibility
• Memorability
• Honesty (in other words, the absence of a company or salesperson’s motivations)

Now that social media has become a staple of our culture, word-of-mouth advertising has been catapulted from a nebulous ideal to an essential element for success. Whereas once it represented a one-to-one interaction, today's consumers are armed with a virtual megaphone to reach far-flung groups of friends, family and colleagues instantaneously via major social networking sites. A mention of your brand on the Web is broadcast in real time, delivered to countless phones and inboxes, forwarded, marked, tagged and cataloged on permanent record. Information, misinformation and opinion can make or break your brand at the speed of light. Sounds scary, right? It can be. But you can also choose to use these platforms to your advantage and become part of the dialog rather than social media roadkill.

Traditional marketing and PR are not equipped to survive in the social media jungle.

The practice of public relations has been transformed from representing brands and generating “buzz” through third-party media organizations to a meaningful, direct and ongoing relationship with the public. Ironically, traditional marketing has never faced the challenges inherent in interacting with the public directly. It thrives on comfortably interfacing on its own delicately crafted terms –pristine, airbrushed ads, cinematically perfect commercials, scripted speeches and thoroughly edited press releases. Even traditional PR – whose primary function is theoretically to garner attention through a non-biased press – is regarded as a joke. In our media-savvy times, people are hip to the fact that much of the press is bought and sold. Editors and producers are hungry for stories to balance out the “hard news” which, if left alone, would either bore or depress everyone to tears. The passing along of favors between PR agents and the press leads to the perpetual spinning of cotton-candy puff pieces under the guise of reporting the news. There’s a lot of back scratching going on, and the result is a hands-off, sterile approach to the public that is devoid of integrity. What’s amazing is that traditional marketing companies still think that these news outlets hold the same kind of reverence they did in Paul Harvey’s time. And the media wonders where their credibility went, along with their advertising dollars, as they fight to stay alive and relevant.

PR done right: It’s about people.

People do not follow companies. People follow people. Until this is understood and represents a fundamental principle that drives all of your PR efforts, credibility through social media cannot be attained. People do not follow companies. People follow people. Effective word-of-mouth engagement is, by nature, anti-corporate. The public has no affection for the face of corporate America. No one wants to see standard form-letter responses and press releases on Facebook, Twitter and the like. Yes, you should plan your PR goals and resources with as much care and attention to detail as any other part of your business. A qualified Internet marketing advisor can help you develop a strategy that is business-oriented and aligns with your marketing plan. However, once you have those clearly defined goals in place, you must stop being corporate and start representing your brand on a personal level. Social media is all based on interaction between people, a requirement for the ever-so-valuable word-of-mouth advertisement to exist and spread. The company that takes the lazy or safe road will fabricate a personality that shows the world the face they want the public to see, but this artifice will be found out quickly. No one will invite them back to the conversation. In fact, they will be banned from the conversation. The effect is similar to an uninvited party guest. The only difference in this case is that the uninvited guest is a programmed corporate mascot who has no familiar personality, tells bad jokes and is oblivious to the fact that the brand it represents is a joke.

Be real, flaws and all.

If you’re representing your brand in a personal manner, then be prepared to be honest through and through. The very idea of this is enough to scare a traditional marketing firm to death because there’s no control, and in the absence of control flaws will emerge. Consider the potential PR disaster that could result from this comment:

“XYZ company didn’t get my order right and they suck.”

What to do? A good Internet marketing firm advises the honest approach. People are willing to understand and forgive those that have maintained an honest face to their public. The Internet marketing superstar responds, “We absolutely messed up, and we’re so sorry. Sometimes things get ahead of us, and we make mistakes. Let us make it up to you; we want our customers to be happy and satisfied.” Granted it’s not a one-size-fits-all approach, but you can turn negative feedback into renewed customer loyalty if you have laid a foundation of being yourself. Take for instance what Flickr wrote to its community when it messed up: http://blog.flickr.net/en/2005/07/21/sometimes-we-suck/ This is where Main Street businesses, who value and cultivate relationships with their community as a whole and each customer individually, can ultimately triumph over corporations, who rely on form letters and canned responses that hold no value in the public eye.

Have a reputation for giving.

Being a friend and building a relationship demand more involvement than merely being present. You must participate and give. Share your time, your action and your help. Answer questions. Lend a hand. Be funny. Reveal your passions. Offer a smile and a pat on the back. If you are a dentist, offer free tips and answers to questions about regular dental care. If you make custom stained-glass windows, then take pictures of your art and share them with people. If you’re a real estate agent, offer advice on beautifying your landscaping to add value to your home. Earning a friend online is no different than earning a friend face-to-face.Your most meaningful personal relationships tend to be with people that are unique, interesting, consistent, funny, helpful, honest and witty. To successfully use social media as a PR tool, you must identify these same qualities in your company or your people and engage with the public in ways that demonstrate these strengths. Earning a friend online is no different than earning a friend face-to-face. Also, be consistent with your participation. You, your people and your Internet marketing agency need to be there every day – accessible and responsive – without fail. If you can’t be a friend to the public, then they won’t be your friend in any online relationship. They will not know you, you will not earn their trust, and you will be banished to the world of paid advertising on the sidelines of the conversation.

Develop your personality.

As with all relationships, people will get to know you better as time goes on. Your public persona will grow and mature. Familiarity will develop among everyone connected to you. Inside jokes will form. Achievements will be celebrated. Memories – good and bad – will be carried in the circles of people you interact with in your community. As your public comes to know more about you, your levels of meaningful interaction will increase. As time goes on, more of your personality will shine through as you relate to people who share similar interests and situations. Don’t force your personality into something it isn’t. Let things happen naturally.Your audience will continue to grow as well. You will interact with more people and at different levels of interest and engagement. A core fan base will begin to form. As your audience grows, you will have different types of interaction with your public based on how long they’ve known you and the level of engagement they have with your brand. This is an important step in the development of your voice. Don’t force your personality into something it isn’t. Let things happen naturally. Meet regularly to discuss what’s happening and how things are evolving. If you have multiple people or departments interacting with the public, then everyone must be organized and allowed to be themselves at the same time.

Get started now!

Websites do not magically generate traffic. Brands do not develop a following because they exist or because they simply fulfill a need. You must invest in relationships outside of your site for your public to begin interacting with your site, its content and then your direct offerings. Once you’ve proven that you can build relationships in other places, your followers will begin to want to hear from you directly and join in the conversations taking place on your site. However, even when they become regular subscribers, your relationship-building efforts should not stop there. Manage the conversation on your site as you do within your social media circles. Your commitment to interacting with the public who are engaging with your site must grow to match your commitment to building your site’s content and reputation (read more on the Web Marketing Universe). What does all this hard work and earnest effort yield? Genuine and memorable relationships – both with individuals and with the community at large. A word of caution: Rarely in the beginning will your efforts result in direct sales. However, you will build a solid, long-term foundation in awareness, trust and loyalty for your brand. When someone asks your subscribers if they “know a guy,” they’ll have an answer, a brand, a name they trust, a site address and a link to forward. In time, you will have a great reputation within your community. Competitors will be playing catch-up and struggling to compete against a trusted name – a difficult and expensive endeavor.

Shift your investment.

If this seems daunting – it is. However, much of the traditional advertising budgets of old are being cut and redirected to more productive ends. Consider realigning your marketing dollars to channels where the people are. Social media is a long-term investment.As with all Internet marketing and development, social media is a long-term investment. Success requires hard work, patience and commitment – all things that traditional corporate thinking with its penchant for straightforward, quick fixes doesn’t allow. However, that’s also why stodgy corporate diehards will be relegated to the antiquated methods of carpet-bombing, interruption-based advertising as the penalty for not allowing real people to engage real future customers. Using technology is important, but not at the sacrifice of the personal touch. This is where a good Internet marketing agency shines. Its goal is to help you evolve the ways in which your brand is represented to the public. In addition, a good Internet marketing plan allows for quality interaction at many different levels. A national brand, regional chain or the local bakery must differ in their approaches. Again, social media is never a one-size-fits-all solution. If you are going to take control of your fate with the public, you cannot cut corners, or you will be found out and exposed. No matter the level of business planning behind the scenes, stick to your fundamental principles: be real, be consistent and give generously. If you start today, years from now you’ll be glad you did. The decisions consumers make today are based on relationships forged years ago. Remember, real relationships create fans. Fans are more than loyal customers; they are people that do your marketing for you. In part two of this series, The Cult of Personality, we’ll be sitting down with Eliza Metz of Lime & Violet to learn how a simple idea grew into a yarn empire.

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