Rediscover the Lost Art of Focus

Does this sound like a typical occurrence in your day? You've just wrapped up one task, and before you move on to the next, you decide to take a quick break to see what's new on Facebook. Hey, look – your friend posted a link to an article in the New York Times. You click through to read, and when you're done, one of the related articles catches your eye. That one leads to another and then another. When you finally reemerge from the rabbit hole of link-clicking, you realize that half an hour has evaporated. Or perhaps your e-mail notification alert chimes, and you click over to find a reminder that your car is due for service. While you’re waiting on hold with the dealership to schedule your appointment, it occurs to you that you haven't checked the balance in your bank account lately, so you log in, and then you remember that you also need to pay your water bill. Before you know it, what began as a simple two-minute task has become a 20-minute derailment.

The cost of disruption

But a few distractions during the day are harmless and practically unavoidable, right? Not so much. All those minutes wasted here and there turn into hours that come with a high price tag if you're your own boss. When you're an entrepreneur, your time is your most valuable asset. When you're an entrepreneur, your time is your most valuable asset, and one of your most important responsibilities is being a good steward of that asset. Every minute frittered away on Facebook, YouTube, blogs and even mundane chores is a minute you're not spending innovating, selling or shipping. In reality, no matter how dedicated you are to your business or how deep your passion runs for what you do, staying focused can be a challenge. Between phone calls, e-mail, social media sites and routine daily to-dos, your attention is constantly being pulled in many directions at once. However, it is possible to quiet your mind and rein in the distractions, but to do so, you must recondition your brain. If you're serious about increasing your productivity, you must commit to a structured regimen of daily practice in regaining your focus, just as you would if you were training to improve your speed and endurance in running or cycling.

The Pomodoro Technique

One of the best methods for cultivating your powers of concentration is the Pomodoro Technique. In a nutshell, this technique is a time management tool that breaks the working day into units of 25 minutes called "Pomodoros." Use the clock as a time cop and obey it relentlessly. To get started, all you need is a timer, a notebook and a pen. When your day begins, make a list of all the tasks you must accomplish in order of priority. Set the timer for 25 minutes, and start working on the task at the top of the list. Focus on this task and only this task until the timer chimes. When the timer goes off, mark an x next to that task on your list and give yourself a short break of no more than three to five minutes. The purpose of this break is to let your mind rest and disconnect, so don't keep thinking about what you were just working on, and don't get wrapped up in responding to e-mail or returning a call from a client. Instead, relax, get up and stretch, read an article on your favorite blog or take care of one item on your personal to-do list. After every four Pomodoros, take a longer break of 15 to 30 minutes. Then simply repeat this cycle until your workday is done. The key to success in implementing the Pomodoro Technique is to use the clock as a time cop and obey it relentlessly. Be sure to set the timer for breaks, too, so that you're not tempted to extend them beyond the allotted time. However, always keep in mind that breaks are equally important as the 25-minute Pomodoros, so don't work through them in your eagerness to finish your task, either. The breaks are there for a reason – to allow you just enough of a mental refresher to keep you razor-sharp without getting sucked into a vortex of distraction.

Put time back on your side

As you adapt to this new daily rhythm, you'll be amazed how quickly the clock ceases to be your enemy and becomes your ally. You'll also realize how many times throughout the day you habitually allow yourself to be interrupted by distractions like Facebook and Twitter just because they're there. Reclaiming lost time in your day is critical to getting the most out of your business growth efforts.With practice, it will be easy to tune anything and everything out for 25 minutes. Knowing there is a break ahead is a great source of motivation. When you're tempted to check e-mail or see who's on IM, look at the clock first, and make yourself stick it out, knowing you never have more than 25 minutes until the next break. The Pomodoro Technique is much more than just an exercise in self-discipline; it's also an invaluable resource to help you take control of your time and boost your productivity. Because you keep a running daily log of how many Pomodoros it takes to accomplish each task, you will develop a very clear picture of how long each activity takes, which will help you estimate and prioritize projects more effectively so that you don't find yourself racing to meet deadlines. You can also identify tasks that are absorbing a disproportionate amount of your time and develop more efficient ways of getting them done. Reclaiming lost time in your day is critical to getting the most out of your business growth efforts. When your focused work time is more productive and your downtime is kept in check, you'll be amazed at how much you can accomplish when you quite literally put your mind to it.

Further reading

To learn more about the Pomodoro Technique, download the free instructional e-book at  www.pomodorotechnique.com.

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Attention! Five Techniques for Creating Ads that Engage

"Half my advertising is wasted. I just don't know which half." This was the lament of 19th-century retail pioneer John Wanamaker. If you can relate, then take heart because you're in good company. Wanamaker is considered by many to be the father of modern advertising. Fast-forward more than 100 years to our modern digital era. We now have ability to measure consumer activities and ad engagement at a level of granularity that would make Wanamaker drop a lot of those "wasted" advertising dollars. But if we're honest, many of us will admit that in spite of the powerful analytics tools at our disposal, measuring ad engagement is still a bit of an art. Fortunately, there's another side to Wanamaker's story – and ours. He made up for his lack of metrics by investing in creativity and hiring the now legendary John Emory Powers to write ads for his stores as the first ever full-time copywriter. And Powers delivered, doubling Wanamaker's sales from $4 million to $8 million in just a few years – a few 1880s years. Dollars have always been the best kind of metric, right? So find encouragement in the stories of Wanamaker and Powers. Just as the search for better advertising analytics continues today, so does the reality that really creative, wonderfully executed ads still impact brand growth and sales. Here are five techniques for approaching advertising in a way that will engage your customers and increase your sales:

1. Get their attention.

When asked the secret to advertising, John Powers famously said, "The first thing one must do to succeed in advertising is to have the attention of the reader. That means to be interesting." Well said, John. The art of getting readers’ (or viewers’) attention begins with understanding them – what they like, what keeps them up at night, what motivates them to act, etc. While gaining such audience insights sounds like the stuff of psychics – or at least large ad firms with big analytics budgets – in actuality, we all have everything we need to get attention built right into our brains. It's human nature. We know exactly how to get the attention of other people in our lives: a romantic interest, a child, a coworker, a family member, a friend. We don't use the same tactics in every relationship but instead match our approach to the nature of the connection and what we know or intuit about that individual. I can vouch for these intuitive analytics from my own experience in the early days of dating my wife. The first time she laughed at one of my very nerdy jokes, I knew that more were sure to follow. Similarly, a parent's voice often changes in tone when addressing a misbehaving child. A friend knows just the right way to start a conversation when asking for a big favor. We just know how to get people in our lives to listen. Now consider your best customers. What characteristics define them as a group? What kind of values draw them to your brand? The answers to these and similar questions will help you identify what types of headlines, images and ideas will get their attention.

2. Tell a story.

Storytelling was the primary method of Powers. He didn't just say a product was great; he explained why it was great in credible terms that the reader could understand and embrace. Consider this ad he wrote for Murphy Varnish Company: Photo courtesy of Wikipedia. Skillfully told stories are timeless and make for great advertising because they get past our suspicion that we're being sold something. They communicate brand messages in human terms that viewers can relate to. So whether you're writing copy for a Google AdWords campaign, a full-page spread in a magazine, a banner ad or a TV spot, look for an opportunity to tell a story. Ram tapped into this power of story with its recent and very popular Super Bowl ad "God Made a Farmer." The ad very acutely associates the truck brand with the toughness and tenacity of the American farmer.

3. Create a content experience.

Great advertising does more than just tell us something about a product; it delivers a brand experience that will stick with us much longer than facts and features. Connecting ads with content is nothing new. Sponsored radio programs, advertorials in newspapers and product placements on TV shows have been around since the early days of those media. Now, interactive advertising, both online and mobile, is taking advertising content experiences to new levels by utilizing technologies never before available. It should come as no surprise, then, that digital publishing organizations are pioneering this content-driven ad future. Say Media's AdFrames placements let brands create experiences without the viewer having to leave their current web page. To promote its Mad Men collection, Banana Republic used this AdFrames approach to deliver a micro-magazine experience, complete with video about the collection and miniature articles about Mad Men style, all with the click of a sidebar ad. Screenshots courtesy of Say Media and Banana Republic.

4. Be relevant.

By tapping into a trend that's already popular, you can capitalize on people's interest in the topic to get eyes on your ad. But don't just regurgitate what others are doing. Add your own twist to bring something new to the conversation. Tide leveraged the meteoric popularity of Betty White and the trend of placing the lovable actress in slightly sassy situations to promote, quite cleverly, the detergent's ability to "Break the Rules of White." By tying in other pop-culture trends, like giving a nod to popular reality series Jersey Shore, Tide created the ultimate pop-culture mashup that positions the decades old brand as still relevant to new, younger audiences.

5. Be smart.

There's a common maxim today that says marketing content should be simplified to an eighth-grade level. But while your choice of words should always be accessible to the widest possible audience, the core idea of your ad should never be dumbed down. You can communicate clearly without underestimating the intelligence of your audience. Brilliant ads are loved because they are brilliant. They leave us wondering, "Why didn't I think of that?" I had a such an experience recently. My city is filled with billboards for a colon screening campaign. The campaign brings some positive, even light-hearted vibes to the often uncomfortable topic of colon screenings. The logo for the "Love Your Colon" campaign very simply and very smartly flips the heart symbol to resemble, well, you know...

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