The Who, What, When, Why and How of Successful Email Marketing, Part II

Email marketing: it’s not the newest, shiniest weapon in your business growth arsenal. But there’s no denying that it’s still a highly efficient and cost-effective way of communicating with your existing customers as well as new prospects. But don’t let the low barrier to entry lull you into a false sense of security. There are certain fundamentals you must follow if you want to create a campaign that captivates and motivates versus one that is ignored and condemned to the trash folder. In part one of this series (http://www.famefoundry.com/11041/the-who-what-when-why-and-how-of-successful-email-marketing-part-i/), we examined the quality of the recipients to whom our campaigns are sent and solidified a strategy for when and why to send them to ensure that we do not overwhelm those recipients with messages that are unimportant or unnecessary. Now, we’ll turn our focus to the remaining two fundamentals of email marketing success: what we will say and how that message will be delivered.

The How

No matter which email marketing platform you use to create and send your campaign, all include templates that provide designated areas for content that can be easily edited. The issue with these templates, of course, is that they are, well, templates. As a result, when you use them, you run the risk that your emails will look nearly identical to others that your customers receive, and simply adding your logo is not enough to create real differentiation. As a result, used as-is, they can make your marketing campaigns look cheap and unprofessional. This is why customization is a must. All of these email templates are built with HTML, the same programming language used to construct websites. Behind the scenes are code and images that can be edited to create a more custom-tailored look and feel. Due to the highly technical nature of making modifications within the HTML code, this is probably not something you should DIY but rather entrust to your web development team. They can shape and refine these pre-existing templates or even create a completely unique template design from scratch that integrates seamlessly with all elements of your brand’s visual identity (i.e., your website, printed materials, etc.) and sets you apart your competitors. Whichever approach you choose, this represents a relatively small one-time investment that will pay great long-term dividends as you use your branded templates time and time again. Ideally, you’ll want to establish a few different email layouts that can be used for various purposes, such as newsletter-style content, major announcements and perhaps service alerts or other time-sensitive notifications. The template formats you require will of course depend on your business needs, but by having a few on-hand to choose from, you can ensure all of the email communication that you send reflects well upon your brand.

The What

Subject, subject, subject

No matter how beautifully designed your email might be, that design isn’t worth the pixels it’s transmitted on if your message goes straight to the trash unread. Your subject line is the make-or-break factor that will determine whether the recipient will grant you even just a few seconds of their precious time and attention. A line that’s boring and unimaginative provides zero motivation for them to give your message a second glance. One that’s too over-the-top screams “SPAM!” and is just as likely to be ignored. Subject lines that are too long, written in ALL CAPS, filled with exclamation marks or intentionally deceitful (e.g., including “Re:” to make the email appear as if it’s a direct reply to a message from the recipient) are guaranteed to work against you, so avoid them at all costs. Effective subject lines are neither vague nor dull. If you received an email with the nondescript subject line “News Update,” would you read it? Neither will your customers. Similarly, the subject line “April Customer Newsletter” explains what the email itself is, but it offers no insight into the content of its message. For my own company’s email newsletters, we have eschewed these types of easily disregarded subject lines in favor of more descriptive ones that tease the content. In doing so, we have achieved much better open rates. One way to boost the success of your subject line is to frame it in the form of a question, such as “Are you considering a move to the cloud for your business?” or “Do you know the reasons companies usually struggle with a move to the cloud?” Those two subject lines are ones I actually tried recently along with a more straightforward one – “Challenges of Moving Your Business to the Cloud”. While all three saw relatively good open rates, the two that posed a question to the recipient well outperformed the other. Start paying attention to the emails that land in your own inbox. Which subject lines catch your eye? Which do you gloss over without a second thought, and which ones prompt you to hit the “delete” button immediately? Soon you’ll begin to discern which types of lines are most effective, and you can apply these techniques to your own campaigns.

Inform, don’t overwhelm

Now that you’ve formulated an attention-grabbing subject line that will motivate your recipient to open your email, the next challenge you must conquer is the content of the email itself. All too often, companies try to communicate too much via their emails, with the end result being that the recipient is too overwhelmed to fully process and take action on the information being conveyed. Many email newsletters fall into this trap, with company announcements, blog articles, product highlights and more crammed into a single message. In an attempt to make sure the recipient has access to every piece of information that could possibly be of value to them, the e-newsletter becomes a scattered mess that lacks organization and direction. Additionally, this information is usually presented in full within the body of the message itself, instead of prompting the reader to click a link to access the full text via a web page. As a result, the number of ideas coupled with the depth of their presentation spells doom for the campaign. A quick scan of the message is enough to turn the recipient away because they have no desire to invest the time necessary to sort though the barrage of content to find the one or two bits of information that might be of use to them.

Be a tease

Avoid this “much too much” trap by editing and teasing your content. Include no more than three key ideas per newsletter. Sure, you may have more than three things to say, but you must be ruthless in your selection process, and save the rest for another missive or another medium. Next, present those three (at most!) ideas in the form of short teasers. A title, a short intro to the news item or article being highlighted and an accompanying image are all you need to pique your reader’s interest – along with a link prompting them to read more on your company’s website. By doing so, you’ll ensure that your email newsletter offers a clean, visually appealing presentation that can be scanned and processed in a matter of mere seconds. If a reader is interested in one of the three key ideas you’ve presented, they have the option to easily obtain more details for themselves. Of course, this approach has the added benefit of driving users to your website and increasing that site’s exposure to new audiences. When I suggest this “click to read more” approach, the reaction I most often receive is that readers “don’t like to click a link” but rather want to read the article in their email message. I have no idea where this belief came from, but it is false. Users are more than comfortable with clicking links, especially if it comes from a trusted source (see Part I for the benefits of using a carefully curated email list of customers who know who you are already). The Internet is driven by clicks, so do not be afraid to embrace this behavior! By mastering these five fundamentals of successful email marketing – the who, what, when, why and how – you can help to ensure that your messages are a welcome presence in your recipients’ inboxes, that they are read and, most importantly, that they motivate your customers and prospects to take the action you desire.

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Let’s Talk Turkey: The Five Most Important Things Visitors Want from Your Website

What do your visitors want from your website?

The answer to this question depends on a number of factors, including the nature of your business, the type of person who typically visits your site and what they hope to accomplish while they’re there. However, there are certain basic needs and expectations that transcend these specific circumstances and are universal to all visitors.

Over the past few months, I’ve conducted an informal survey of clients, coworkers, friends, family and others that I’ve encountered, asking them this one simple question:

“What do you want when you visit a website?”

While there were many different responses to this question, there were five that I heard again and again. Each person I spoke with mentioned at least one of these five, and many cited more than one.

Let’s take a look at these five critical elements that visitors want from your website:

1. Ease of use

Without a doubt, the most common answer I heard was that people want websites to be easy to use, and this makes perfect sense. After all, it’s 2014. We’re all well versed in using the Web to conduct the business of our day-to-day lives. There’s no reason your website should require a learning curve just to get from point A to point B. Yet, far too many sites are guilty of presenting visitors with an experience that’s confusing, frustrating and completely unsatisfying.

The definitive guidebook of usability, Steve Krug’s Don’t Make Me Think, asserts that web applications must explain themselves. When a visitor looks at a web page, the next step should be obvious and intuitive. With the world of options available at their fingertips, visitors have next to no patience when it comes to dealing with sites where there are any sort of obstacles standing in their way. If they can’t figure out where to go and what to do next in as little as three seconds, it could well be a deal breaker that causes them to abandon your site – and by proxy your business – altogether.

Navigation menus that are difficult to use, important content that is buried deep in your site and nearly impossible to find or a design schema that does not provide visitors good visual cues and clear calls-to-action to direct their experience are all pitfalls that must be avoided if you want to ensure that your site meets the acceptable threshold for ease-of-use.

2. Good information architecture

Just as nearly everyone I talked with said they want a site that’s easy to use, many also said that they want information to be easy to find. The key to achieving this is by creating a concise, logical navigation structure. If your site encompasses a large repository of information and content, it’s a good idea to include a search tool that lets your visitors to use keywords to drill down to the information they’re seeking right away rather than hunting and clicking through the site page by page.

There is a long-held myth of website design that claims all content on a site must be able to be reached in no more than two clicks. While that might sound great in theory, in reality, the task of developing an effective navigational structure is rarely that straightforward.

For example, if you had a website with a hundred pages of content, you could theoretically have direct links to each one of those 100 pages right on your home page in order to allow visitors to access all of your content in only one click. Awesome, right? No – not awesome at all. While that massive menu of links might offer one-click access to your site’s entire content catalog, it will also be a confusing, gargantuan mess that provides visitors with little in the way of clear direction.

Remember, visitors to your site are making instinctive decisions in as little as three seconds. They do not want to sift through a laundry list of dozens of links in order to find the one that’s relevant to them. Rather, they want to make easy, logical choices that get them to where they want to go without a lot of guesswork and back-button clicking.

3. Fast load time

Another popular answer I heard in the course of my survey was fast load time. A webpage that takes too long to fully load is major source of frustration for visitors. After all, if they want to make a decision in as little as three seconds, and your site takes seven seconds to load, chances are good that they’re going to choose to navigate away from your site before they ever even see it. Seven seconds may not seem like a long time, but in the instant-gratification-driven world of the Internet, it’s practically an eternity.

If your site is slow to load for visitors who have a fast Internet connection, you’re really going to be in trouble with users who don’t have the benefit of a lightning-speed connection, including those on mobile devices who might be in a location where network coverage is slow or spotty.

Ensuring that your site loads quickly is crucial to providing an optimal experience for all visitors, regardless of their device or quality of connection. After all, no one has ever complained that a site loaded too fast for them!

4. No ads

Advertising is a necessary evil for many websites. If your business model depends at least in part on revenue generated by ads on your site, then removing those ads simply because visitors don’t care for them is probably not a realistic option. Still, the fact that ads offer little more than an annoyance to most visitors is something that you should be aware of.

When considering ads for your website, you must take into account not only the needs of your business but also the needs of your customers. Ads that make your site more difficult to use should be avoided at all cost, especially intrusive ads that take over the screen or obstruct areas of your content with over-the-top, in-your-face animation or video. These “take-over” ads are impossible for website visitors to ignore; they have to interact with them on some level, even if it’s just to hit the “close” icon, in order to achieve their purpose in coming to your site. Of course, the inability to disregard these ads is why advertisers love this format, but if you use them on your site, you’re running the risk that your customers and prospects will quickly tire of the hassle of dealing with them and seek out a competitor who will offer them a more user-friendly browsing experience.

Ads may be a fact of life for your website, but the types of ads you allow is well within your control. Listen to your customers, and make sure you choose advertising display options that do not compromise the overall quality of their user experience.

5. No bugs

One of the worst experiences a user can have online is when they have invested time in a site, gone through the necessary steps to complete a transaction – whether it’s to make a purchase, sign up for a membership, complete a request form, etc. – only to have the site crash and burn during the final steps of that transaction. This is a soul-crushing experience and one of the best ways to drive customers away for good!

Make sure that your website is working as expected at all times. If you’ve recently incorporated new features into your site, thoroughly test not only those new features but also all other existing subsystems within the site to ensure that no problems have been introduced along with the new code that has been added to the site.

Even if you’ve not recently added any new features or functionality, you should schedule routine testing to make sure the site is operating as expected and does not crash just as your visitors are about to cross the finish line and complete a successful transaction.

What I didn’t hear

The five elements covered in this article are ones that I heard again and again during my experiment. Of course, I heard many other answers as well, including “works well on my phone,” “good prices,” “information in Spanish” and “easy-to-find contact information.”

One of the most interesting discoveries to come out of my survey process was the answers that I didn’t hear. Not one person said that they wanted a site that “looked good” or had a “nice design.”

Nor did I hear any comments that people wanted features like “live chat” or “contact forms.” Does this mean that visitors do not want an attractively designed site or access to helpful features? Of course not – it means that those things should already be a part of a good site by default.

Great design is unobtrusive; it provides elegant yet simple visual cues that make the site easy to use and make information easy to find – two of the most commonly mentioned things that people want from a site. So, while the participants in my informal survey may not have cited beautiful design explicitly, they were, in fact, asking for it by proxy.

Great design and helpful features are not only important; they are expected.

In summary

It should come as no surprise that visitors want a site that is easy to use, loads quickly and works seamlessly. All of these should be par for the course for any site, which makes it all the more surprising to see so many sites that fail in even these most basic areas.

When evaluating the effectiveness of your site, start with these fundamentals. If your site fails the test in any one of these areas, then no amount of flashy features or advanced technology can compensate for the poor experience you’ve provided for your users. First and foremost, master the basics that visitors demand and then work up from there!

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