Behavior-Triggered Emails: The Secret to Boosting Your Open Rates by 152%

When it comes to email marketing, personalization is the secret to success. But how can you effectively personalize a tool that is by its very nature designed for mass communication?

The answer? Behavior-triggered emails.

Behavior-triggered email is a versatile personalization technique that allows your business to engage with customers at timely touch points. For example, when RunKeeper, a pedometer app, sends a message to one of their registered users with a prompt that reads, “You went running last Saturday at this time. Why not go for a run now?” — that’s a behavior-triggered email. Although highly personal to the recipient, messages like these are easy to automate by taking advantage of data points that are relatively easy to mine and collect thanks to modern technology.

While there is an almost limitless range of ways to execute behavior-triggered emails, the keys to crafting a successful campaign are specificity and creativity. To help you better understand what this is all about and provide inspiration that you can implement in your own marketing, let’s take a look at just a few of the brands that are using this tactic effectively to connect with their customers:

Harris Teeter: Welcome

The strategy: Sending a welcome email is standard protocol almost any time someone signs up for an account on your website or app. However, this message from grocery store chain Harris Teeter goes a couple of extra steps beyond extending the typical thank-you for registering.

First, it offers a discount on the service fee, providing an extra kick-in-the-pants incentive for new account holders to seize the day and place their first order.

Second, it takes advantage of this inbox inroads to remind customers of the benefits of their personal online shopping service and offer a few helpful hints for getting started, thereby reinforcing the sales messages that prompted the user to sign up for an account in the first place.

Soap: Come back

The strategy: In most relationships between customers and brands, there comes a time when the customer begins to drift away, whether because another competitor has caught their eye or because any of life’s myriad responsibilities and distractions have bumped their need for your products or services down in their list of priorities.

If it’s been a while since a customer last visited your site or made a purchase, it’s time to reach out and give them a gentle reminder that you’re still here for them, which is exactly the objective behind this message from Soap.com. Their approach is particularly effective because it is not just a one-time offer that might entice a customer back only to lose them again after making one purchase in order to reap the benefit of the discount. Rather, the offer code is good for every purchase made for two months, a smart sales strategy aimed at coaxing the customer back into becoming a habitual Soap shopper.

Williams-Sonoma: Abandoned cart

The strategy: Another staple of e-commerce email marketing is the abandoned cart reminder. While this strategy is not earthshakingly innovative, it is nevertheless effective.

Williams-Sonoma takes this approach to the next level by including a unique discount code that provides a strong incentive for the customer to return to the site – or the store – to complete their purchase. The code is valid for less than 24 hours, creating a sense of urgency to take advantage of the deal.

One caveat to this approach: You shouldn’t always include a discount offer in your abandoned cart reminder email, or you’ll run the risk of training your customers to put their desired items into the cart and then wait patiently for your message to arrive before checking out with their discount code. Rather, mix up your pitches and include a discount code in some messages but not all. Below is an example of a follow-up email from Williams-Sonoma that does not rely on a special offer to create an urgency to act but rather a mention of limited quantities and a reminder that the previously selected items will soon be cleared from the cart.

Old Navy: Product review

The strategy: If you’ve ever purchased something online, you’ve undoubtedly received one of these emails. Again, the reason they’re so popular is that they’re so effective.

Reaching out to someone who has already made a purchase from you to ask them to share their opinion about the product or services they received is a winning approach all the way around. The simple act of making the request conveys to your customer that you’re a brand that cares about your customers and their satisfaction. Moreover, when they click through to provide their review, you’re getting the benefit of a first-hand testimonial that will help you sell that product to future customers. You’ve also successfully brought an existing customer back to your site, where hopefully something new will catch their eye, leading to a purchase that will begin the cycle all over again.

Grovemade: Survey

The strategy: The survey request is another sure-fire winner. Similar to the product review prompt, the survey request conveys to the recipient that their needs and opinions are valued.

In this example from Grovemade, customers who have previously purchased a related product are sent a link to a survey to provide input to the company on the design of accessories for the new Apple Watch. This accomplishes two smart marketing objectives. First, it gives the company valuable insights to shape their new product line so that it delivers exactly what their customers want. Second, it creates anticipation among their customer base for an upcoming line of products even while they are still in the R&D phase.

Nike: Celebrate a milestone

The strategy: If you have a website or app that tracks customer activity, you likely have data that will allow you to recognize your customer for reaching a milestone, whether it’s a birthday, the anniversary of their becoming your customer or even a personal accomplishment based on activity logged via the site or app.

This example from Nike is a great case-study in how to make this particular approach work for you. In the email, Nike puts the recipient front and center by keeping acknowledgment of their achievement the primary focus. As a secondary message, Nike includes a “reward” for reaching this milestone in the form of a discount on Nike running shoes. While this is obviously a bit self-serving on Nike’s part, it’s also a great way to foster customer loyalty by providing an incentive to buy at a time when the recipient is most likely to be in need of their product.

The proof is in the results

Market research shows that behavior-triggered emails are a valuable but underused tactic. EmailMonks reports that open rates for triggered emails are 152% higher than those for traditional email marketing messages. Even so, over 75% of marketers are not yet using behavior-triggered emails or auto-responders.

A word of caution

Before you go all-in on behavior-triggered emails, take a moment to consider how your correspondence will come across to the recipient.

Online privacy is a hot-button issue these days. Just because you can capture and use data about your customers doesn’t necessarily mean that you should. The last thing you want to do is alienate a prospect or customer because you are blatantly tracking their activities without their consent. The best approach is to apply the principles of trustcasting and allow your customers to opt in to receiving your messages and to tell you what types of communication they’d like to get. The simple courtesy of obtaining permission can make all the difference between being perceived as a helpful partner or an obtrusive snoop.

Also, as with any email marketing strategy, make sure you don’t wear out your welcome in your customers’ inboxes. Use good sense and restraint in the timing and frequency of your emails. For example, if I browse your e-commerce store, don’t make a purchase, get an email, browse again but still don’t commit, are you going to send me another reminder that I still have items in my cart? These are the kinds of rules and parameters  that you’ll need to establish judiciously for your campaign in order to walk the fine line between smart marketer and pushy salesperson.

Getting started

If you’re not so sure about diving in without your water wings, there are tools that specialize in sending triggered emails, like Vero for e-commerce, Intercom for B2B and SparkPage for B2C campaigns. If email marketing is one of the primary vehicles you rely on to win and retain customers, then it may be worthwhile for you to partner with an experienced software development company to design a customized system that integrates with your website and your CRM and SFA systems to effectively capture and leverage the customer data you need to create the most powerful conversion engine possible.

Setting up an automated behavior-triggered email program does require an investment of time and tactical thinking upfront, but once it’s implemented, your company will reap the benefits of having a razor-sharp communication strategy that resonates with your customers by providing timely information that caters to their interests, preferences and habits.

Fit or Fad?: Choosing the Right Social Media Networks to Connect with Your Customers

This just in...

Pinterest is now a marketing tool for business. That is, if the chatter emanating from LinkedIn groups and marketing white papers is any indication. Yes, there are already white papers. In just over a year, Pinterest has edged its way up the Alexa rankings to claim a spot on the 50 most visited sites in the world. It has even surpassed such well-established powerhouses as PayPal, CNN, Netflix and The Huffington Post to claim its stake as the #16 most visited site in the U.S. “But what the heck is Pinterest?” you may be wondering. I’ll let this hot new social site pin it down for you: “Pinterest lets you organize and share all the beautiful things you find on the web. People use pinboards to plan their weddings, decorate their homes and organize their favorite recipes.” Wait a minute…this bastion of all things bridal, bed sheets and baked goods is now big business? Really? How did this happen? And what does it mean for your business, if anything?

The quick and the dead

Social media is the new wild west of marketing…at least it often feels that way. In just the past few years, we’ve experienced a revolution in the way information about our world, our products and our customers is collected and shared. Connections are raw and direct with little room for error. As a result, it’s no surprise that 140-character faux pas from high-profile tweeters have become evermore commonplace – not to mention the number of noteworthy public scandals brought to light by social media missteps. And then there’s complexity of the social landscape, which changes like the Nevada desert – a few boulders (Facebook, Twitter, LinkedIn) surrounded by a sea of shifting sand, posing a challenge to any business to keep pace. So in this environment of constant flux, how do you remain relevant and cutting edge? How do you balance caution and agility in responding to new platforms? How do you make the most of limited resources? And who’s going to do all this posting, tweeting, +1ing and pinning, anyway? After all, not every business has the luxury of a dedicated, in-house social media guru.

Here’s the good news…

Using the right social media tools in the right way is far more important than using every tool in the box. A carefully curated approach can create stronger ties between your company and your customers while providing the greatest return on your investment of resources. Here’s a step-by-step guide for identifying those networks that are the best fit for your business model, capabilities and customer base.

1. Know where your peeps are.

For major consumer brands like Coke, Nike, Comcast and other B2C juggernauts, it’s important to be everywhere. Fortunately though, they also have the budgets and the manpower to sustain such efforts. Your brand, on the other hand, probably doesn’t need to be everywhere; you just need to figure out where it’s best to be. The key to maximizing the value of your social media efforts is knowing where your customers live online. Just as with all marketing efforts, success starts with knowing your audience, their habits and preferences. If the type of customer you serve isn’t likely to be active on Twitter, there’s no need for you to invest your time there. On the other hand, if your target is young moms, up-and-comer Pinterest is probably a great place to connect with these individuals. Don’t be afraid to stop investing resources (human or monetary) in poor performers. For example, I work for a consulting firm that manages enterprise software projects for utilities. Because the corporate culture of these types of companies tends to evolve very slowly, many of our prospects were still blocking employee access to Facebook and Twitter until just recently. So, historically, those outlets have offered our firm little lead-generation value. However, nearly everyone I meet has a LinkedIn profile, so our firm has a strong presence there, with many of our staff actively involved in LinkedIn groups. Find where your people are and join the conversation.

2. Align social media with your business model.

Every social media site has its own strengths and benefits, so it’s up to you to determine which ones best enable you to showcase and promote your products or services. Full-platform sites like Facebook and Google+ offer the greatest flexibility and the broadest audience, but there may be others that can better serve your unique marketing goals. For professional photographers, sites like Flickr and Instagram make it easy for people to discover and share your work. They’re also where you’re most likely to connect with people who are passionate about great photography. On the other hand, sites like Groupon, Yelp, Zagat and Foursquare are built around local deals and local reviews. If you’re a brick-and-mortar shop, these sites can help boost your traffic – the kind that walks through the door with cash to spend. Consumer products – especially those that are design or taste oriented such as fashion, housewares and tech gadgets – are likely to perform well on sites like Pinterest that let users curate collections of things they like. And if you’re in a B2B business, LinkedIn and Jigsaw are great sites for building your network and working leads while Q&A sites like Quora and Focus offer a platform to showcase your expertise and build trust with prospects by answering questions posted by the community.

3. If you show up, come ready to engage.

With social media, you get back in proportion to how much you give. If your company makes the commitment to join a community, you must be prepared to become an active an engaged participant in it. You can’t expect your tribe to accept you and – more importantly – follow your lead if you’re not willing to put in the work to contribute something of value to their community on a consistent and ongoing basis. It may take a while to gain momentum, but as you get to know a community’s values and style of interaction, your sphere of influence and the marketing capital that comes along with it will grow steadily. Fame Foundry friend Gary Vaynerchuck lives on Twitter. He has over 900,000 followers and can stir a mass of them to action at will. I have experienced this phenomenon firsthand, having watched (and participated) in amazement as Gary went on a one-day Twitter binge to push his book The Thank You Economy to the number one spot on Amazon on the day it was released. Although he did not hit number one on the bestsellers list, he did make it to number six…and number two on the “Hot New Releases” list…and number one on the “Movers & Shakers” list, increasing his sales by over 200,000% within 24 hours. That’s the power of becoming an integral part of a community, a leader of a tribe that speaks and is listened to. What kind of blitz for your business could you create with 500, 5,000 or 500,000 followers?

4. Don’t be lazy.

When you post new content on one site, it’s awfully tempting to syndicate – or rebroadcast – it everywhere else. For example, it takes no effort at all to republish your Twitter feed to your Facebook Page or LinkedIn profile. It’s so easy, and there’s no harm in doing it, right? Not necessarily. Your Facebook fans might not appreciate having their news feeds cluttered with your tweets and retweets. And LinkedIn isn’t necessarily the right venue for all the casual exchanges you might participate in on Twitter. It’s a right time/right place/right manner thing. Let’s be clear: I am not saying that you should post content in only one place. I am saying that it is best to adapt that content to the needs, expectations and etiquette of each community. You must shape and massage your content to make it relevant to both the platform and the people. For example, let’s say your business is hosting a special event. You can live-tweet the event as it unfolds, publish a recap of the highlights on your company blog, post pictures from the event on Facebook (particularly if you’re “tagging” participants in the photos), make the presentation slides available on LinkedIn or SlideShare and host follow-up discussions on a proprietary business forum site. You’re still getting great social media mileage from this one single event. But by tailoring your content to the interests and preferences of each community, you’ll give people a reason to follow you in more than one place while preventing information burnout for those who already do.

5. Don’t overlook the easy targets.

Some social sites truly are “set it and forget it,” giving you invaluable exposure while requiring relatively little active involvement. These are reference and review sites for which the benefits of being represented far outweigh the minimal monitoring requirements. If you’re a local business, be sure to keep an eye on word-of-mouth review sites like Yelp and Zagat. Make sure the information listed about your company is accurate. Check in bi-weekly or monthly to see how reviews are fairing. Respond to negative feedback in order to make things right.

A more difficult but highly rewarding option is to establish a Wikipedia entry for your company. While there are a few hurdles you must overcome in order to make this happen, the benefits are tremendous. In addition to further legitimizing your company in the public eye, a Wikipedia entry is a great way to secure a prominent position in Google search results – no sponsored-listing dollars required.

It's not easy, but it is worthwhile.

The underlying principle for all of these tips is that you must put your customers and prospects first. Serve their needs, promote their interests and conform to their expectations of conduct. Share your time and expertise generously and give your fans good reason to like and share your brand and products with their friends. It all comes down to this: to use social media effectively to promote and grow your business, you must find the right fit and then work hard to fit in.