The Who, What, When, Why and How of Successful Email Marketing, Part II

Email marketing: it’s not the newest, shiniest weapon in your business growth arsenal. But there’s no denying that it’s still a highly efficient and cost-effective way of communicating with your existing customers as well as new prospects. But don’t let the low barrier to entry lull you into a false sense of security. There are certain fundamentals you must follow if you want to create a campaign that captivates and motivates versus one that is ignored and condemned to the trash folder. In part one of this series (http://www.famefoundry.com/11041/the-who-what-when-why-and-how-of-successful-email-marketing-part-i/), we examined the quality of the recipients to whom our campaigns are sent and solidified a strategy for when and why to send them to ensure that we do not overwhelm those recipients with messages that are unimportant or unnecessary. Now, we’ll turn our focus to the remaining two fundamentals of email marketing success: what we will say and how that message will be delivered.

The How

No matter which email marketing platform you use to create and send your campaign, all include templates that provide designated areas for content that can be easily edited. The issue with these templates, of course, is that they are, well, templates. As a result, when you use them, you run the risk that your emails will look nearly identical to others that your customers receive, and simply adding your logo is not enough to create real differentiation. As a result, used as-is, they can make your marketing campaigns look cheap and unprofessional. This is why customization is a must. All of these email templates are built with HTML, the same programming language used to construct websites. Behind the scenes are code and images that can be edited to create a more custom-tailored look and feel. Due to the highly technical nature of making modifications within the HTML code, this is probably not something you should DIY but rather entrust to your web development team. They can shape and refine these pre-existing templates or even create a completely unique template design from scratch that integrates seamlessly with all elements of your brand’s visual identity (i.e., your website, printed materials, etc.) and sets you apart your competitors. Whichever approach you choose, this represents a relatively small one-time investment that will pay great long-term dividends as you use your branded templates time and time again. Ideally, you’ll want to establish a few different email layouts that can be used for various purposes, such as newsletter-style content, major announcements and perhaps service alerts or other time-sensitive notifications. The template formats you require will of course depend on your business needs, but by having a few on-hand to choose from, you can ensure all of the email communication that you send reflects well upon your brand.

The What

Subject, subject, subject

No matter how beautifully designed your email might be, that design isn’t worth the pixels it’s transmitted on if your message goes straight to the trash unread. Your subject line is the make-or-break factor that will determine whether the recipient will grant you even just a few seconds of their precious time and attention. A line that’s boring and unimaginative provides zero motivation for them to give your message a second glance. One that’s too over-the-top screams “SPAM!” and is just as likely to be ignored. Subject lines that are too long, written in ALL CAPS, filled with exclamation marks or intentionally deceitful (e.g., including “Re:” to make the email appear as if it’s a direct reply to a message from the recipient) are guaranteed to work against you, so avoid them at all costs. Effective subject lines are neither vague nor dull. If you received an email with the nondescript subject line “News Update,” would you read it? Neither will your customers. Similarly, the subject line “April Customer Newsletter” explains what the email itself is, but it offers no insight into the content of its message. For my own company’s email newsletters, we have eschewed these types of easily disregarded subject lines in favor of more descriptive ones that tease the content. In doing so, we have achieved much better open rates. One way to boost the success of your subject line is to frame it in the form of a question, such as “Are you considering a move to the cloud for your business?” or “Do you know the reasons companies usually struggle with a move to the cloud?” Those two subject lines are ones I actually tried recently along with a more straightforward one – “Challenges of Moving Your Business to the Cloud”. While all three saw relatively good open rates, the two that posed a question to the recipient well outperformed the other. Start paying attention to the emails that land in your own inbox. Which subject lines catch your eye? Which do you gloss over without a second thought, and which ones prompt you to hit the “delete” button immediately? Soon you’ll begin to discern which types of lines are most effective, and you can apply these techniques to your own campaigns.

Inform, don’t overwhelm

Now that you’ve formulated an attention-grabbing subject line that will motivate your recipient to open your email, the next challenge you must conquer is the content of the email itself. All too often, companies try to communicate too much via their emails, with the end result being that the recipient is too overwhelmed to fully process and take action on the information being conveyed. Many email newsletters fall into this trap, with company announcements, blog articles, product highlights and more crammed into a single message. In an attempt to make sure the recipient has access to every piece of information that could possibly be of value to them, the e-newsletter becomes a scattered mess that lacks organization and direction. Additionally, this information is usually presented in full within the body of the message itself, instead of prompting the reader to click a link to access the full text via a web page. As a result, the number of ideas coupled with the depth of their presentation spells doom for the campaign. A quick scan of the message is enough to turn the recipient away because they have no desire to invest the time necessary to sort though the barrage of content to find the one or two bits of information that might be of use to them.

Be a tease

Avoid this “much too much” trap by editing and teasing your content. Include no more than three key ideas per newsletter. Sure, you may have more than three things to say, but you must be ruthless in your selection process, and save the rest for another missive or another medium. Next, present those three (at most!) ideas in the form of short teasers. A title, a short intro to the news item or article being highlighted and an accompanying image are all you need to pique your reader’s interest – along with a link prompting them to read more on your company’s website. By doing so, you’ll ensure that your email newsletter offers a clean, visually appealing presentation that can be scanned and processed in a matter of mere seconds. If a reader is interested in one of the three key ideas you’ve presented, they have the option to easily obtain more details for themselves. Of course, this approach has the added benefit of driving users to your website and increasing that site’s exposure to new audiences. When I suggest this “click to read more” approach, the reaction I most often receive is that readers “don’t like to click a link” but rather want to read the article in their email message. I have no idea where this belief came from, but it is false. Users are more than comfortable with clicking links, especially if it comes from a trusted source (see Part I for the benefits of using a carefully curated email list of customers who know who you are already). The Internet is driven by clicks, so do not be afraid to embrace this behavior! By mastering these five fundamentals of successful email marketing – the who, what, when, why and how – you can help to ensure that your messages are a welcome presence in your recipients’ inboxes, that they are read and, most importantly, that they motivate your customers and prospects to take the action you desire.

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We the Media

Even before the first iPhone 4 left stores, and even as customers were enduring all manner of conditions while waiting in line for a chance to get their hands on Apple’s latest mobile phenomenon, the Web was already ablaze with reports about a possible design flaw in the wrap-around antenna that interferes with reception.

The story begins on the afternoon of June 23, when Fame Foundry started a discussion thread on the MacRumors community forum about a problem we encountered straight out of the box. Among the lucky 600,000 to successfully pre-order the highly sought-after device on June 15, we shot and posted this video to demonstrate the issue we had discovered:

In just over 24 hours since, the conversation in the discussion thread has continued across 46 pages, as other users have chimed in with their own theories, reviews, experiments and videos.

More significantly, the story of the apparent operating glitch has taken on a life of its own, leaping from the obscure fanboy territory of the MacRumors forum and ascending to the upper echelons of media.

The first to pick it up were tech blogs like Gizmodo, Mashable and Engadget. Soon after mainstream outlets including The Street, MSNBC and CNN followed suit. By the afternoon of June 24, Fame Foundry was fielding phone calls from reporters from national media organizations, all tracing back to the original YouTube video, which has received more than 400,000 views at the time of this posting.

The launch of the iPhone 4 has been a remarkable case study in the nature of today’s media and the ways and speed at which information spreads.

When photos and videos of a still-in-development iPhone 4 were published on Gizmodo, the story of how the device escaped the grasp of Apple’s famously impenetrable security and landed in the hands of a tech blogger became a much bigger story than the gadget’s shiny new design.

The launch of the iPhone 4 has been a remarkable case study in the nature of today’s media and the ways and speed at which information spreads.When the time arrived for the official announcement on June 7, Steve Jobs proved that the leaked photos had hardly stolen the device’s thunder, as he proudly introduced groundbreaking features such as video calling, 960-by-640 resolution display and high definition video recording. However, it is likewise worth noting that there were so many bloggers in attendance reporting live from the WWDC keynote event that a network overload brought Jobs’ product demonstration to a temporary standstill.

The hype surrounding iPhone 4 hit fever pitch on the first day of pre-orders. Apple racked up record-breaking sales, but this success story shared the headlines with the technical difficulties caused by the massive influx of traffic hitting their website, propelled largely by vocal frustrated customers who spent hours trying in vain to place their orders.

Returning to the events of the past two days, if a similar problem had occurred even just a few years ago, it would have taken much longer to come to light. In the absence of the instant connectivity of social media platforms and fan forums, users who encountered a reception issue might have assumed it was an isolated problem or that their particular device was defective, and Apple's customer service department would have been the only channel through which they could address their concerns.

By contrast, within hours of the first video being posted, there were legions of interconnected customers, bloggers and media outlets on the case, executing their own tests and drawing their own conclusions.

Interestingly, as of the time of this posting, the only response from Apple has come in an e-mail exchange between Steve Jobs and an iPhone 4 user (via MacRumors), in which Jobs describes the problem as a “Non issue. Just avoid holding it that way.”

Later, Jobs elaborated further on his position in a follow-up message:

Gripping any phone will result in some attenuation of its antenna performance, with certain places being worse than others depending on the placement of the antennas. This is a fact of life for every wireless phone. If you ever experience this on your iPhone 4, avoid gripping it in the lower left corner in a way that covers both sides of the black strip in the metal band, or simply use one of many available cases.

And so begins the next chapter in the iPhone 4 saga. Not surprisingly, this response is already showing up on blogs across the Internet, spreading just as quickly as the initial complaints.

Such is the nature of PR in today's 24-hour, on-demand information free-for-all. A single user-generated video becomes a viral sensation that far outshines the typical puff piece stories on how many people are eagerly waiting in line to buy the next great thing. Consumer backlash starts with a groundswell that becomes a tidal wave. A few brief sentences in an e-mail from one of the world’s most powerful CEOs stands in lieu of a carefully crafted press release as the company’s official statement. There is constant push and pull as corporate entities like Apple attempt to steer public sentiment in their favor – a delicate balancing act that requires juggling the mainstream press, the blogger nation and the average consumer with a Facebook or Twitter account.

As the course of events surrounding the iPhone 4 launch demonstrates, no one is safe when there is a potential reporter behind every keyboard and every camera phone – not even Apple with its notoriously loyal fan base.

More...

June 26

Test Shows iPhone Antenna Issue Impacts Voice Transmission Too [Gizmodo]

June 29

Leaked: Apple's Internal iPhone 4 Antenna Troubleshooting Procedures [Boy Genius Report]

June 30

First iPhone 4 Class Action Suit Filed Against Apple and AT&T [Gizmodo]

July 2

Letter from Apple Regarding iPhone 4 [Apple]

Apple "Stunned" to Find iPhones Show Too Many Bars [AP]

Class Action Lawyers Predictably Unimpressed with Apple's Statement [TechCrunch]

July 5

Apple Waiving 10% Restocking Fee for Returned iPhones [IntoMobile]

July 6

AppleCare: The iPhone Update Won't Solve the Antenna Problem [Gizmodo]

The iPhone is Ruining My Life! [Aol Small Business]

July 7

iPhone 4 Complaints Mounting: A Rocky Rollout [CIO]

iPhone 4: Officially a Hot Mess [Inc.]

July 12

Apple Deleting Mentions of Consumer Reports' iPhone 4 Piece on Forums, Can't Delete Your Thoughts [Engadget]

PR Experts: iPhone 4 Hardware Recall Is "Inevitable" [Cult of Mac]

July 13

iPhone Antenna Outcry Escalates with Recall Demand [MSNBC]

July 14

What Apple Must Do to Stop the Bleeding [Mashable]

Microsoft Exec Mocks iPhone 4, Dubs it Apple's Vista [Computerworld]

Video: Does iOS 4.1 Fix the iPhone 4's Death Grip Antenna Issue? [TechCrunch]

Every Week Apple Doesn't Act on iPhone 4 Antenna Could Cost $200M [AppleInsider]

Report: Apple Holding Friday Press Conference on iPhone 4 [PC Magazine]

July 15

Apple Engineer Told Jobs iPhone Antenna Might Cut Calls [Bloomberg]

New York Senator Charles Schumer Writes Open Letter to Steve Jobs [Boy Genius Report]

iPhone 4 Signal Issue Can Be Fixed With a Software Update? [MacRumors]

July 16

Live from Apple's iPhone 4 Phone Conference [Engadget]

Apple's "Antennagate" Mea Culpa – Free Case Until September 30 [ZDNet]

A Defiant Steve Jobs Confronts "Antennagate" [The Wall Street Journal]

Jobs Calls Bloomberg Antenna Article a "Total Crock" [MacNN]

July 17

Apple's Claims About Other Phones – There's a Response For That [The Wall Street Journal]

July 18

iPhone Defense Prompts New Debate [The Wall Street Journal]

July 19

"Antennagate" Reactions: RIM, Nokia, Taiwanese Animation [MacRumors]

HTC, Samsung Rebut Apple's Smartphone Claims [The Wall Street Journal]

Steve Jobs's Disastrous iPhone 4 Press Conference [Harvard Business Review]

 

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