Get it Write: How to Use White Papers to Establish Your Expertise

Growing a business in today’s marketplace begins and ends with building trust with your customers.

There’s no more direct route to earning that trust than by demonstrating your expertise in your field. If you can convince a prospective customer that you not only understand their needs and problems but know exactly what’s required to solve them, then it’s hardly a big leap for them to believe that you’re the best one for the job.

White papers are a marketing tactic that provides a proving ground for your expertise. By conveying objective information, thorough analysis and useful insights, a white paper is an effective strategy for cementing your customers’ confidence and trust in the products or services you offer.

Here’s what you need to know to create a successful white paper that will help you capture and convert more customers:

What is a white paper, exactly, and how is it different from a blog article?

A white paper is an in-depth report on a specific topic. White papers differ from blog posts in tone, scope, length and audience.

Unlike blog articles, white papers are not designed for the casual reader but for one who is seeking comprehensive information in order to help them achieve a specific objective or make an important purchasing decision. Also, while blog posts are conversational in tone and based largely in opinion, white papers should be formal and fact based.

There is no set length that your white paper must be to qualify. Depending on the topic, a well-written, well-supported four-page document can be sufficient to get the job done; likewise, an exhaustive 10-page report is sometimes what’s needed to give the reader the depth of information they desire. The key is to be objective and thorough.

Target audience

Before you begin, you must define who it is that you desire to reach based on your business growth goals. This is key to determining both the topic you should cover and the approach you should take in doing so.

For your white paper to be successful, you need to make sure that it addresses a need or issue that is common among this audience and that it provides answers and insights in language and on a level they will find relatable.

For example, a white paper on social media aimed at reaching C-suite-level marketing executives would be much different than one on the same subject targeted to entrepreneurs who are launching a new business.

Content and voice

Your white paper must maintain a sense of objectivity. This is the time to persuade through logic, not emotion.

If a reader feels manipulated, then they will view your report with suspicion, and you will lose credibility by association – the exact opposite of the outcome you desire.

Establish a strong sense of credibility by covering all aspects of your chosen subject – both positive and negative. You may even go so far as to compare and contrast your product with others.

Remember to do your homework. Unlike a blog post that represents your own point of view, a good white paper should incorporate research from other respected sources to substantiate your points. Your job is to pull together the existing data and information on your subject, offer thoughtful analysis and provide your own unique insights.

Don’t be afraid to share the types of insider information you’d normally reserve for paying clients. Doing so will only whet your reader’s appetite to seek out more of your expertise.

Make sure you conclude with a call to action. Don’t go straight for the kill with a pitch like “For more information, call our sales department.” Instead, provide options that allow your reader to further their engagement with your brand, whether that’s by subscribing to your blog or e-newsletter, passing your white paper along to their friends and colleagues via social media networks or downloading other white papers on related topics.

Design

Keep in mind: it’s a white paper, not a bland paper. Just because it’s factual and objective in nature doesn’t mean that you shouldn’t take care to ensure that the information is presented in a visually appealing manner that is a good representation of your brand.

Use charts, graphs and images wherever possible to illustrate your point. And make sure that your choice of typography and colors makes it easy to read, whether on screen or in hard copy form.

Marketing

Your job doesn’t end when you put the final touches on your white paper. After all, it can’t help you get customers if customers don’t know where to find it.

For your white paper to be read, you need to market it well and to the right audience. Promoting your white paper includes everything from having the right title to employing effective distribution methods.

Your white paper is more likely to be read if it is clearly labeled with a strong title. The title of your white paper must be focused and ultra-specific. It should be as concise as possible while communicating to the reader exactly what they can expect to learn from it.

When it comes to spreading the word about your white paper, there are many avenues you can take.

Include links to your white paper in your company’s e-newsletter. When you do so, boost your chances of a click-through by linking directly to a specific section of the white paper that’s most relevant to the content of your newsletter. Instant gratification works in your favor here.

Don’t forget to spread the word about your white paper to your fans and followers on Facebook, LinkedIn and Twitter, using Twitter’s hashtag function to target users searching for a specific topic. Discussion boards focused on topics pertaining to your subject matter are another outlet where you can promote your white paper. You can also use pay-per-click advertising to put your white paper in front of people who are actively searching online for information about your topic.

If you have more than one white paper, make sure to provide responders with the opportunity to download other white papers that might interest them. Also, create a dedicated resource center on your own website where all of your white papers can live.

When in doubt, send it out. Direct mail marketing is not dead, so use email or mail to put your white paper in the hands of your target audience. And don’t be afraid to hit up the same list more than once. On the second pass, you might catch the eye of a reader who either overlooked your offer the first time or might not have been ready to act on it previously.

See your expertise transformed into leads

A good white paper does require a significant amount of time and effort to develop; however, the potential for return on your investment is great.

According to a survey published in October 2011 by Eccolo Media, technology buyers regard white papers as the most influential type of marketing collateral, with 65 percent citing white papers as “very” or “extremely influential” when making a purchasing decision.

If you select a topic that’s important to your target audience, provide them with information that’s truly valuable and useful and market your white paper effectively, you’ll have successfully built a powerful lead-generating engine, as more and more prospective new customers discover who you are and the wealth of expertise you have to offer.

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Buyer Beware: Your CARFAX Guide to Choosing a Web Domain Name

After days of brainstorming and hours of searching, you’ve finally found the perfect domain for your business – and it’s even a “dot com.” Win! Before you hit the checkout button, be forewarned: the domain you’re about to purchase may a cesspool of spam and other nasties. And don’t count on your registrar to tell you that in advance. Unlike the purchase of a vehicle, used domains don’t come with a Carfax to tell you its mileage, provide insight into its value and essentially advise how well the previous owner treated his or her property. In fact, you won’t even necessarily be notified that the domain has a previous owner! So, how do you determine whether your domain is pre-owned? And if so, how do you uncover any potential SEO risks? Here’s your “Carfax” guide to buying a web domain name:

Start with WHOIS

When you register a domain for the first time, the information you furnish to the registrar is stored in a database. Except in the case of a private registration, that information is publicly available and accessible using a query called WHOIS. When used, WHOIS returns database information so that the site’s domain name, owner, creation date and expiration date, for example, can be viewed. If you’re purchasing your domain from an auction or directly from another consumer, then your domain was obviously pre-owned. However, if you are utilizing a registrar like GoDaddy or NameCheap, then you will need the WHOIS from domaintools.com to pinpoint the domain’s birth date. Enter your newfound domain into http://whois.domaintools.com WHOIS LOOKUP. If the domain has had one or more previous owners, you will see a Registrar History, NS History (Name Server), IP History and Whois History. Next to Whois History is the domain’s “birthday.” If no Whois or Registrar history is shown, then you are the first person to register this URL. But don’t get your hopes up too fast. Even new, unused domains can carry a shoddy SEO history.

Provide some context with web selfies

In its WaybackMachine, web.archive.org provides website snapshots over time. These selfies can provide contextual understanding of how your website was used as far back as 1996. This is particularly useful for understanding anchor text and backlinks.

New or used, check for backlinks

Backlinks pass link juice to a website, which can positively or negatively affect a site’s SEO metrics including PageRank (PR), Domain Authority (DA) and Trust Flow. Even domains without a birthday may have inadvertently acquired links. This is particularly common if a website’s name is close to the spelling of another more popular site. So with each domain purchase, you may be inheriting a blank slate, a goldmine or a deathtrap. As a starting place, OpenSiteExplorer.com or BulkDaChecker.com will provide a quick DA check. DA is Moz’s “best prediction for how a website will perform in search engine rankings.” Many elements, including the domain’s age and its backlinks, are factored into determining DA. And, the higher the DA the more likely you will rank highly in Google SERP. A DA of 1 (out of 100) usually suggests a site has done no link building. However, the only way to be certain is to investigate further with MajesticSEO.com (in both Fresh and Historic Indexes) or ahrefs.com – both websites offer free and paid subscription options. At first glance, the information can be overwhelming.  So, here are the tabs/pages you need to explore:

Anchor Text

The purpose of anchor text is to give readers clues about a link’s content. When a site has been spammed or intentionally implemented Black Hat SEO, the anchor text is usually a dead giveaway. Irrelevant anchors If the domain you’re interested in purchasing is cell-phone-provider-online.com, for example, “Versace shoes” anchor text does not make sense. If you happen to purchase this domain, you’ll want to disavow or manually request removal of these links. Poker, porn, payday loan or prescription anchors Usually bad company does not come alone – if you see one Viagra or Online Poker anchor text, you’ll see another. Also watch for unexpected women’s names like Lucinda and Lolita; this typically indicates pornography backlinks. Non-English anchors Unless the site previously targeted non-English-speaking customers, you should not see any foreign anchor text. Repetition of exact-match anchor When a site acquires links naturally, it is rare to find repetition of the same anchor text over multiple sites.  For example, if you sell desk chairs, one website may link to you from their content using your domain name, another will use “office chairs,” and a third may lead in customers with the word “website.”  If the occurrence of a single anchor text over multiple sites stands out to you as appearing unnatural, then it likely is – and this may have been the result of old-school link building tactics that are now being penalized.

Referring Domains

A referring domain is a site that links to your domain. On both MajesticSEO and ahrefs.com, referring domains are sorted in order by number of links for your convenience. Unnatural distribution of links As a general rule of thumb: if greater than 50 percent of your links come from less than 10 percent of your referring domains, then this is a red flag. As an example, let’s say you have 5,000 total links. Of that 5,000, 3,000 come from a single domain, another 1,000 are from a second domain followed by one, two and three links from a series of other domains. This concentration of links from one or two domains may indicate the presence of a link network or site-wide links – two things that will position you for Google penalties. Foreign top-level domains (TLD) When in high volume, foreign TLDs like .ru, .br, and .fr will point to spam. You will likely want to disavow these domains.

Follow-to-nofollow ratio

A quick check of the follow-to-nofollow ratio (available from MajesticSEO and ahrefs dashboards) will help identify if your site has accumulated comment, forum or user-generated profile spam. A link portfolio of more than 50% nofollow links is worth additional investigation. In such a case, dig deeper into the actual nofollow links to determine their origin.

Check for Google penalty indicators

SEMRush is a favorite tool among many Internet marketers. It’s known primarily for its support of keyword research. However, with a little deductive reasoning, you can use those same tools to identify if a site has been penalized. Here are the dates you’ll need from the exercises above: From WHOIS:

• Use domain birthday (creation) as your starting point
• Note dates where there were changes in domain ownership

From the WaybackMachine:

• Note any redesigns or periods of maintenance

From Moz:

• Note dates of major Google algorithm changes

From the SEMRush.com home page, enter your domain. In the traffic viewer, select “2 years.” A normal traffic pattern for a website will appear similar to sine wave with natural dips for seasonality and having an upward-and-to-the-right trend. If your two-year view does not show enough data to see this, expand to “All Time.” Dips in organic traffic are expected when a site is down over along period for maintenance, for redesign or for change in ownership. If in addition to these natural changes you still a significant drop in organic traffic, Google may have penalized the site. And while there is no way to confirm the penalty without access to the site’s original Webmaster Tools, traffic patterns have historically proven the best litmus test – rapgenius.com is a recent example.

Is the website safe?

Worst than penalties is malicious content. A site marked for hosting malware will have been blacklisted by search engines, Internet browsers and the like – and is therefore not a domain you should invest in. Use Google’s Safe Browsing to determine if your future domain has been sited for hosting malware in the last 90 days. To inspect, replace yahoo.com in the link below with your domain. http://www.google.com/safebrowsing/diagnostic?site=yahoo.com If you decide to take on a site with a soiled SEO history, get ready for many rounds of research, link removal requests and inclusion requests. Based on your findings, you’ll have to determine if it’s worth it. If it’s the domain of a lifetime, then maybe it is.  But if not, there are many more domains out there, and with a little bit of time, you can find the right one for you.

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