Keep it Social

Human communication is complex. The words that you use, the tone and volume of your voice as well as your body language and facial expressions all play a role in how your message is received by those that you are communicating with. A poorly chosen phrase or a simple misstep in your body language can steer a conversation into unexpected, and unintended, territory. In an age when so much of our communication has now become digital, the challenges have become even greater. Many of the social cues present in face-to-face interactions are all but impossible to convey. Body language and facial expressions are a non‐factor, and tone is as hard to express as it is easy to misinterpret. As a result, when communicating online, achieving clear understanding of meaning and intention comes down to the words that you use and how you use them.

Social communication

In today’s Digital Age, social media plays a pivotal role in the way companies communicate with their customers. But with the proliferation of social platforms – from standard bearers like Facebook, Twitter, LinkedIn and Google+ to niche sites like Pinterest, Instagram, Flickr and Foursquare – it’s easy to become overwhelmed by the task of managing your brand’s social presence. As a result, it’s tempting to find ways to automate this communication in order to save time and resources. This is exactly the solution that I discussed recently with a vendor who was promoting a platform that would automatically broadcast updates to dozens of social media sites each time a blog post, news release or similar content was published to our website. Rather than spending the time to post this content to each of our social profiles individually, this tool would do it all for us in one quick shot. While this may sound like a dream come true, the problem is that it is a blunt instrument-style approach to communication: every profile gets exactly the same update at the same time. But the reality is that not all social media sites are the same, and neither are the audiences that use them. The way you communicate with connections on LinkedIn should differ from how you do so on Facebook. Similarly, the content you’d publish on photo-sharing sites like Instagram, Pinterest or Flickr is completely different from the updates you’d post to a micro‐blogging site like Twitter. Each site has a syntax specific to that particular social media platform, and ignoring that syntax greatly compromises the effectiveness your communication. You absolutely have something to lose – the opportunity to connect with your audience in a meaningful way. Some might argue that since the posts are automated, you’ve got nothing to lose by trying this approach, but that is incorrect. You absolutely have something to lose – the opportunity to connect with your audience in a meaningful way. And that lost opportunity could cost you dearly if the tailored messages of your competitors reach your potential customers where your robotic, automated communications miss the mark or, even worse, alienate your followers. In the end, while automation will save you time, it does so by taking away your ability to customize your message for specific audiences and platforms.

Be social, be specific

Stepping back from social media for a moment, think about human communication in general. We change the way that we speak and the messages that we send depending on who our audience is. You speak to your friends differently than you speak to your family. You communicate with co‐workers and peers differently than with clients and customers. Effective interpersonal communication requires an understanding of how best to convey your desired message to those you are speaking with. This is not something you could ever automate; it requires a human touch. When it comes to communicating via social media, the medium and the methods may be different, but the basic underlying principal remains the same: to be effective, your message must be tailored to the audience that will receive it. Although the channels themselves may be digital, you can’t eliminate the human element. For an example of how different messages should be tailored to different platforms – and why not every update is right for every social media profile you manage – let’s take a look at how my company shares our news and announcements. When we acquire a new certification or receive recognition that’s worthy of a press release, we promote that accomplishment on sites like Linkedin, Twitter and Facebook where followers naturally expect to see updates about what’s going on with our company. In each case, we use the specific syntax and conventions of that site – such as hashtags on Twitter – to make sure those updates are in a format that audiences are familiar with and can easily find. We do not, however, share content like this on sites like Flickr or dribbble because those platforms are visual in nature, and these particular announcements have no meaningful visual component to them. If instead we are publishing an update about a new website project that we are launching for a client, we will again post that announcement to Linkedin, Twitter and Facebook, but we will also add updates to social media sites that are more visual in nature because, for this update, we do have good image-based content (i.e., a screenshot of the new design) that can accompany the post. Each time we post an update to social media, we consider the nature of the content to decide which sites are most appropriate for those updates. Additionally, each social media post that we make uses the specific syntax of that social media platform.

Forget trying to do it all; focus on doing it right

The concept of automating your social media communication is only an attractive option if you are trying to publish content to so many social media sites that doing so has become unmanageable drain on your time. If this is the case, the solution isn’t to find a way to automate the work; it’s to streamline your activities to include only those sites that are a good fit for your needs. Trying to use every single social media site available to post as much content as possible is not a sound strategy. Why? Because social media platforms are overrun with self-promotional content that is irrelevant to audiences, and users of these platforms are quickly becoming conditioned to tune out this static. Sending automated updates to dozens of sites at once, without ever considering whether or not those updates are appropriate for those sites, just adds to this problem. Is that how you want your company’s news and announcements to be perceived – as part of the useless glut of social media updates? So if taking the time to individually update dozens of social media profiles for your company is not the answer, and automating those updates is also a no‐go, then how can you use social media to effectively communicate your organization’s message? The first step is to speak with a professional team that can help you establish an appropriate social media strategy – one that suits your brand and fits into your overall marketing plan. That team can help you identify which social media sites your audience is actually using and what types of updates you should send to each platform. They can also help you develop a rhythm for social media updates – one that you will be comfortable executing on a regular basis. By identifying the right sites for your organization and understanding how to use those sites effectively, you can capitalize on the power of social media to grow your brand and your business.

Case in point: KLR

KLR is a large accounting and business consulting firm headquartered in New England. In developing their social media strategy, they realized that while their target audience does likely use Facebook (after all, who doesn’t at this point?), they do not use that platform to search for the types of high‐end accounting and business planning services that the firm offers. As a result, promoting their services to that audience on that platform would be inappropriate, and their content would fall on deaf ears. Instead, KLR uses sites like LinkedIn and Twitter, where they have built a network of business connections that recognize them as thought leaders in their industry, to promote their services. Does this mean they turned away from Facebook altogether? Not at all; rather, they determined a more effective use for the platform: communicating with current and prospective employees, including interns whom they were looking to attract to the firm. Recognizing that college-age students would absolutely be using Facebook to research potential employers and positions, KLR decided to use their Facebook profile to showcase their company culture and their standing as a “Best Place to Work” for eight years running. By evaluating different social media sites, which segments of their audience (if any) are using those sites, and how they can most effectively convey their messages across that landscape, KLR has made the most out of the time they spend managing their social media presence.

A final word

Social media can be invaluable in its role as an open line of communication between your company and its customers. However, it can also be one of the surest ways to waste time and resources if you don’t have the right strategy in place. Make sure you’re getting the most from your efforts by contacting a digital marketing specialist to discuss your company’s needs. Together, you’ll be able to define your company’s voice and bring a human touch to your social media strategy.

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The Timelines They Are a-Changin': 7 Tips for Making the Most of the New Facebook Pages

Like it or not, it’s here: the new timeline for Facebook business Pages. And much like any of the wide-sweeping changes that Facebook has introduced in the past, the faster you can get acclimated, the sooner you can start using these new features to your advantage to engage more effectively with your customers. So without further ado, let’s dive right in, shall we?

1. Put your best foot forward.

The first thing that you – and your fans – will notice is the new cover photo. This is your very own Facebook billboard, your opportunity to grab new visitors and entice them to delve deeper into your Page. This is prime real estate, so make sure you use it well. A great photo can make a memorable first impression that helps you attract and keep potential customers; a bad one can turn them away before they ever interact with the rest of your content. Get creative with this space. Feature one truly stunning image that captures the essence of your brand. Showcase your products or services. Give fans a peek behind the scenes of your company. No matter your approach, just make sure you play by the rules: No mention of prices, sales or discounts. No contact information, such as your phone number or website address. And no calls to action, whether it’s to like your Page or buy your product. You’ll also notice that your profile photo persists in the new format. This spot is best used for your logo icon, as it will also be the thumbnail image that appears alongside your posts in your fans’ news feeds.

2. Deliver a call to action.

So Facebook says you can’t include a call to action in your cover photo. You’ll also discover that you can no longer set a default landing tab for your Page. What’s going to here? And what are you to do about it? Relax. You still have plenty of opportunity to capture attention and motivate your fans to take action. Just below your cover photo, you’ll see four featured app slots. Photos will always take the first slot on the left, but you can customize the other three to your liking. These slots are the perfect place to feature a promotional video, link to your company blog or even a store (or donation) app. Much like the cover photo, these app slots will get a lot of eyeballs, so make sure you design them well.

3. Tell your story.

Once you get past your cover photo and apps, you’re into the timeline itself. In some ways, the timeline isn’t so revolutionary. Your most recent update appears at the top and the rest follow in reverse chronological order as you move down the Page, just as they always have. On the right side of the Page, you’ll see the timeline represented in years, starting with the year that your business was established. Here’s where you can really start to have some fun with the new format. Add important events – the date your company was founded, the launch of a new product, awards you’ve won – as milestones in your timeline to create a sense of stepping back in time. The more visually engaging you can make these milestone posts, the better. There are also new ways to filter what’s shown on the Page: Highlights, Friend Activity, Posts by Page and Post by Others. The trickiest part of these new filters is that posts by your fans aren’t as visible. So if interaction with your fans is important to you (and it should be), then you’ll need to be very intentional about engaging with them.

4. Get visual.

Another difference that will quickly become apparent the more you study the new timeline format is that photos and videos are given much greater prominence than any other type of content. Jumping on the bandwagon that has made platforms like Pinterest and Instagram so popular, the timeline focuses on visual storytelling. This is actually a plus, since as we’ve covered previously, one great photo truly can do the work of a thousand words in conveying what it is that your brand stands for. Data from Facebook supports this theory as well, indicating that “posts including a photo album or picture can generate 2X more engagement than other post types.” Use this new format to your favor by posting photo- and video-based content as often as possible.

5. Stick to it.

In order to help extend the longevity of your content, you now have the ability to pin a post to the top of your Page (it will appear just below your status update compose box). While this won’t affect how your update appears in your fans’ news feeds, it will keep this story at the top of your own Page for up to seven days. Pinning a post to the top of your Page is a great way to call attention to a special event, marketing offer or other especially fantastic content. Alternatively, you can also highlight a story so that it spans all the way across both columns of your timeline, making it easier to find as a user scrolls down.

6. Keep an eye on your inbox.

Another major change being introduced in this latest iteration is that Pages now have the ability to receive direct messages from fans. While these messages can only be initiated by a fan, this new feature serves a very useful purpose. Fans can now use Facebook as a way to ask a question or discuss a customer service issue in depth without doing so in the public forum. It’s a win-win for both you and your customers. Just be sure to keep a close watch on your inbox and respond to any messages you receive in a very timely manner. After all, if someone has reached out to you, you want to make sure they feel that their effort is both appreciated and taken seriously.

7. Don’t over-think it.

Finally, even though these changes are significant, there’s no need to feel overwhelmed or intimidated. The fact of the matter is that the majority of your fans will continue to consume the content you’re publishing in the same way they always have: via their personal news feeds. So while a well-designed Page timeline is important – particularly when it comes to winning over new fans – it’s not necessarily going to reinvent the wheel of the interactions you have day in and day out with your existing fans. In an ideal world, they would reward all the time and effort you put into your timeline by congregating on your Page and interacting with it directly. In reality, that’s probably not going happen on a consistent basis. The best approach is to strike a balance between the two. Be innovative in trying out new ideas and approaches on your timeline, but keep the content of your daily posts steady and strong, since you never know just when or where someone will come across it. After all, just as with most things in life, the more things change on Facebook, the more they stay the same.

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