Tricks of the Trade: 7 Secrets to Conquer Your Next Trade Show

Ah, yes, the trade show circuit. If you're a small- to medium-sized business just breaking into the scene, it may feel as though you have quite a steep learning curve ahead. But it’s one that’s well worth your while, as few events can compete with trade shows in the sheer volume of exposure and opportunities for networking with clients, prospects and industry leaders that they offer. And with careful planning and strategic execution, your company can be well positioned to go head-to-head with even the most formidable Goliaths in your field.

But wait, you say, how can I hope to compete when they have far more money and resources to spare? Here’s the secret: what really gives the big firms their advantage isn’t necessarily their gargantuan budgets; it’s their experience. They’ve been in the game long enough to know what works and what doesn't, which allows them to sharpen their focus and avoid potential pitfalls.

To help level the playing field, here are the insider secrets that you need to know to conquer your next trade show without blowing your budget.

Secret #1: Bring plenty of firepower.

By firepower, I mean people. You can't just park a couple of employees in your booth and hope for the best.

Of course, you should man your booth at all times, but it takes more than that if you want to play ball with the big boys.

First of all, you need the right people at the booth. Not everyone can talk with potential customers, understand their issues and respond with helpful solutions on the spot. You must call on your most experienced, most personable front-line employees to fill these slots.

Second, you need another team of people circulating the trade show. It’s up to you to seek out and create opportunities, not sit back and wait for them to come to you. So make sure you have another string of well-spoken, outgoing employees working the floor for you.

Secret #2: Attend alternate events.

Most trade shows include alternate events either on- or off-site. Always make sure your company is being represented at as many of these events as possible.

The trade show floor has its own tone and formality, but when you can get in front of potential customers – and competitors – in a less rigid corporate setting, you can often strike up casual conversation that plant the seeds for valuable long-term relationships.

Many trade shows also offer classes and workshops. Even if you don't need the information being presented, show up and meet people. See who’s there asking questions and follow up with them afterward. These kinds of conversations are critical for building relationships, and they're never going to happen spontaneously at your booth.

Secret #3: Corner your customers at their booths.

Another way to open the door to new sales opportunities is to go to meet prospective customers at their own booths.

It takes a special finesse to pull this off well. Companies attend trade shows to make sales, not to be sold to.

The key is to carefully select which prospects you should approach prior to walking the floor. Then be mindful of your timing. If your potential customer has a small crowd around their booth, it’s not the time to jump into the fray. But if they're sitting around and the crickets are chirping, then that’s your cue to walk up and introduce yourself.

Keep in mind, too, that as the trade show winds down, activity dwindles. This can be an excellent time to make the rounds to the prospects you've scouted out. You don't want to interrupt folks if they're breaking down their booths, so be considerate. If you have lots of customers you want to network with, save your coldest leads for the end of the trade show so that you don’t risk missing an important connection.

Secret #4: Collect contact information.

Always obtain information from your new contacts in any and every way you can – whether it’s by gathering business cards or just jotting down handwritten notes on the fly. It's not enough to collect the information, though. You need to have a plan.

Make sure you take notes as you go, for example. Develop a keyword system so you can move quickly while still providing useful cues to help you remember important details of your conversation.

Purchase a business card scanner that will scan and automatically populate the information from a card into your contacts system. Anytime you get a break during the day, scan your cards and augment each one with all of the details that you can remember from your encounter. When the day is over, it's going to be hard to remember which card belongs to the man you met at 8:30 a.m. who asked you to call him on Monday morning because he is highly interested in your services.

Secret #5: Garner intelligence on competitors.

While you’ll want to maximize the time you spend with customers and prospects, it’s also worth your while to make time to research your competitors. After all, how often do you get direct access to potentially senior-level sales staff in your competitors' companies?

Be ethical, but don't be afraid to hide your badge, either. You may only get a few brochures with their latest product details, but with a few well-placed questions, you could also uncover other critical information that could have a far-reaching impact on your business.

Secret #6: Don't skimp on printed materials.

Can you imagine the embarrassment and frustration of having a juicy prospect right in the palm of your hand only to have nothing to offer him as a take-away?

That’s why you never, ever want to run out of brochures, business cards and other printed materials. Have more than you need on-hand. Be sensible, but it's better to over-estimate than to run out.

Be very aware of your supplies, especially if you have multiple trade shows on the horizon. If you're getting low, now’s the time to order more – not when you’re trying to pack and ship everything to your booth.

Secret #7: Communicate with the event coordinators.

The most important people you can know before you arrive are the event coordination staff for both the event and the location. Often this may be the same person, but always find out for sure. The trade show itself sometimes has its own staff to help coordinate logistics and other details while the venue where the trade show is hosted may have a separate group. If something goes wrong, you need to have these people on speed dial (and, more importantly, you need them to know who you are when they answer the phone)!

Don't wait until a few days before the event to introduce yourself; be the early bird that gets the worm. Yes, these event coordinators may hear from hundreds or thousands of attendees, but reaching out never hurts. These folks can save your entire trade show because they know all the tricks and where to find things if something of yours is missing or needs to be replaced at the last minute.

Bonus secrets

Finally, here are a few more tricks you should have up your sleeve to help grease the gears at your show:

• Run a contest or drawing for a prize that people actually want.
• Offer coffee and snacks for those who stop by your booth.
• Arrange your booth in an open floor plan.
• Make eye contact with those walking by and greet them with a smile.

While these small details won’t necessarily make or break a sale, they all contribute to making your booth a place that feels welcoming and approachable to prospects. Remember, at the end of the day, we’re all just human, and sometimes a simple smile can be all that’s needed to disarm a passer-by and open the door to a great conversation.

Don't let a moment of your next (or first!) trade show event go to waste. Use these secret strategies to make the most of every opportunity it affords. With a solid plan of action and plenty of preparation, you’ll return to the office with a proud feeling of accomplishment and a large stack of valuable contacts that will make all of your planning and strategizing well worth your while.

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Attention! Five Techniques for Creating Ads that Engage

"Half my advertising is wasted. I just don't know which half." This was the lament of 19th-century retail pioneer John Wanamaker. If you can relate, then take heart because you're in good company. Wanamaker is considered by many to be the father of modern advertising. Fast-forward more than 100 years to our modern digital era. We now have ability to measure consumer activities and ad engagement at a level of granularity that would make Wanamaker drop a lot of those "wasted" advertising dollars. But if we're honest, many of us will admit that in spite of the powerful analytics tools at our disposal, measuring ad engagement is still a bit of an art. Fortunately, there's another side to Wanamaker's story – and ours. He made up for his lack of metrics by investing in creativity and hiring the now legendary John Emory Powers to write ads for his stores as the first ever full-time copywriter. And Powers delivered, doubling Wanamaker's sales from $4 million to $8 million in just a few years – a few 1880s years. Dollars have always been the best kind of metric, right? So find encouragement in the stories of Wanamaker and Powers. Just as the search for better advertising analytics continues today, so does the reality that really creative, wonderfully executed ads still impact brand growth and sales. Here are five techniques for approaching advertising in a way that will engage your customers and increase your sales:

1. Get their attention.

When asked the secret to advertising, John Powers famously said, "The first thing one must do to succeed in advertising is to have the attention of the reader. That means to be interesting." Well said, John. The art of getting readers’ (or viewers’) attention begins with understanding them – what they like, what keeps them up at night, what motivates them to act, etc. While gaining such audience insights sounds like the stuff of psychics – or at least large ad firms with big analytics budgets – in actuality, we all have everything we need to get attention built right into our brains. It's human nature. We know exactly how to get the attention of other people in our lives: a romantic interest, a child, a coworker, a family member, a friend. We don't use the same tactics in every relationship but instead match our approach to the nature of the connection and what we know or intuit about that individual. I can vouch for these intuitive analytics from my own experience in the early days of dating my wife. The first time she laughed at one of my very nerdy jokes, I knew that more were sure to follow. Similarly, a parent's voice often changes in tone when addressing a misbehaving child. A friend knows just the right way to start a conversation when asking for a big favor. We just know how to get people in our lives to listen. Now consider your best customers. What characteristics define them as a group? What kind of values draw them to your brand? The answers to these and similar questions will help you identify what types of headlines, images and ideas will get their attention.

2. Tell a story.

Storytelling was the primary method of Powers. He didn't just say a product was great; he explained why it was great in credible terms that the reader could understand and embrace. Consider this ad he wrote for Murphy Varnish Company: Photo courtesy of Wikipedia. Skillfully told stories are timeless and make for great advertising because they get past our suspicion that we're being sold something. They communicate brand messages in human terms that viewers can relate to. So whether you're writing copy for a Google AdWords campaign, a full-page spread in a magazine, a banner ad or a TV spot, look for an opportunity to tell a story. Ram tapped into this power of story with its recent and very popular Super Bowl ad "God Made a Farmer." The ad very acutely associates the truck brand with the toughness and tenacity of the American farmer.

3. Create a content experience.

Great advertising does more than just tell us something about a product; it delivers a brand experience that will stick with us much longer than facts and features. Connecting ads with content is nothing new. Sponsored radio programs, advertorials in newspapers and product placements on TV shows have been around since the early days of those media. Now, interactive advertising, both online and mobile, is taking advertising content experiences to new levels by utilizing technologies never before available. It should come as no surprise, then, that digital publishing organizations are pioneering this content-driven ad future. Say Media's AdFrames placements let brands create experiences without the viewer having to leave their current web page. To promote its Mad Men collection, Banana Republic used this AdFrames approach to deliver a micro-magazine experience, complete with video about the collection and miniature articles about Mad Men style, all with the click of a sidebar ad. Screenshots courtesy of Say Media and Banana Republic.

4. Be relevant.

By tapping into a trend that's already popular, you can capitalize on people's interest in the topic to get eyes on your ad. But don't just regurgitate what others are doing. Add your own twist to bring something new to the conversation. Tide leveraged the meteoric popularity of Betty White and the trend of placing the lovable actress in slightly sassy situations to promote, quite cleverly, the detergent's ability to "Break the Rules of White." By tying in other pop-culture trends, like giving a nod to popular reality series Jersey Shore, Tide created the ultimate pop-culture mashup that positions the decades old brand as still relevant to new, younger audiences.

5. Be smart.

There's a common maxim today that says marketing content should be simplified to an eighth-grade level. But while your choice of words should always be accessible to the widest possible audience, the core idea of your ad should never be dumbed down. You can communicate clearly without underestimating the intelligence of your audience. Brilliant ads are loved because they are brilliant. They leave us wondering, "Why didn't I think of that?" I had a such an experience recently. My city is filled with billboards for a colon screening campaign. The campaign brings some positive, even light-hearted vibes to the often uncomfortable topic of colon screenings. The logo for the "Love Your Colon" campaign very simply and very smartly flips the heart symbol to resemble, well, you know...

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