Rediscover the Lost Art of Focus

Does this sound like a typical occurrence in your day? You've just wrapped up one task, and before you move on to the next, you decide to take a quick break to see what's new on Facebook. Hey, look – your friend posted a link to an article in the New York Times. You click through to read, and when you're done, one of the related articles catches your eye. That one leads to another and then another. When you finally reemerge from the rabbit hole of link-clicking, you realize that half an hour has evaporated. Or perhaps your e-mail notification alert chimes, and you click over to find a reminder that your car is due for service. While you’re waiting on hold with the dealership to schedule your appointment, it occurs to you that you haven't checked the balance in your bank account lately, so you log in, and then you remember that you also need to pay your water bill. Before you know it, what began as a simple two-minute task has become a 20-minute derailment.

The cost of disruption

But a few distractions during the day are harmless and practically unavoidable, right? Not so much. All those minutes wasted here and there turn into hours that come with a high price tag if you're your own boss. When you're an entrepreneur, your time is your most valuable asset. When you're an entrepreneur, your time is your most valuable asset, and one of your most important responsibilities is being a good steward of that asset. Every minute frittered away on Facebook, YouTube, blogs and even mundane chores is a minute you're not spending innovating, selling or shipping. In reality, no matter how dedicated you are to your business or how deep your passion runs for what you do, staying focused can be a challenge. Between phone calls, e-mail, social media sites and routine daily to-dos, your attention is constantly being pulled in many directions at once. However, it is possible to quiet your mind and rein in the distractions, but to do so, you must recondition your brain. If you're serious about increasing your productivity, you must commit to a structured regimen of daily practice in regaining your focus, just as you would if you were training to improve your speed and endurance in running or cycling.

The Pomodoro Technique

One of the best methods for cultivating your powers of concentration is the Pomodoro Technique. In a nutshell, this technique is a time management tool that breaks the working day into units of 25 minutes called "Pomodoros." Use the clock as a time cop and obey it relentlessly. To get started, all you need is a timer, a notebook and a pen. When your day begins, make a list of all the tasks you must accomplish in order of priority. Set the timer for 25 minutes, and start working on the task at the top of the list. Focus on this task and only this task until the timer chimes. When the timer goes off, mark an x next to that task on your list and give yourself a short break of no more than three to five minutes. The purpose of this break is to let your mind rest and disconnect, so don't keep thinking about what you were just working on, and don't get wrapped up in responding to e-mail or returning a call from a client. Instead, relax, get up and stretch, read an article on your favorite blog or take care of one item on your personal to-do list. After every four Pomodoros, take a longer break of 15 to 30 minutes. Then simply repeat this cycle until your workday is done. The key to success in implementing the Pomodoro Technique is to use the clock as a time cop and obey it relentlessly. Be sure to set the timer for breaks, too, so that you're not tempted to extend them beyond the allotted time. However, always keep in mind that breaks are equally important as the 25-minute Pomodoros, so don't work through them in your eagerness to finish your task, either. The breaks are there for a reason – to allow you just enough of a mental refresher to keep you razor-sharp without getting sucked into a vortex of distraction.

Put time back on your side

As you adapt to this new daily rhythm, you'll be amazed how quickly the clock ceases to be your enemy and becomes your ally. You'll also realize how many times throughout the day you habitually allow yourself to be interrupted by distractions like Facebook and Twitter just because they're there. Reclaiming lost time in your day is critical to getting the most out of your business growth efforts.With practice, it will be easy to tune anything and everything out for 25 minutes. Knowing there is a break ahead is a great source of motivation. When you're tempted to check e-mail or see who's on IM, look at the clock first, and make yourself stick it out, knowing you never have more than 25 minutes until the next break. The Pomodoro Technique is much more than just an exercise in self-discipline; it's also an invaluable resource to help you take control of your time and boost your productivity. Because you keep a running daily log of how many Pomodoros it takes to accomplish each task, you will develop a very clear picture of how long each activity takes, which will help you estimate and prioritize projects more effectively so that you don't find yourself racing to meet deadlines. You can also identify tasks that are absorbing a disproportionate amount of your time and develop more efficient ways of getting them done. Reclaiming lost time in your day is critical to getting the most out of your business growth efforts. When your focused work time is more productive and your downtime is kept in check, you'll be amazed at how much you can accomplish when you quite literally put your mind to it.

Further reading

To learn more about the Pomodoro Technique, download the free instructional e-book at  www.pomodorotechnique.com.

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20 Questions to Determine If It’s Time to Redesign Your Website, Part 1

Your website should be your number one salesman 24 hours a day, seven days a week. If that’s not the case, then you need to find out why it’s not performing as it should. If your answer is “no” to any of these questions, a redesign might be just the right prescription to boost your site’s ability to attract new leads and cure what’s ailing your conversion rate.

1. Is the design beautiful?

Once upon a time, it was enough to simply have a website as the online outpost for your business – a virtual Yellow Pages ad of sorts. In today’s culture of the Web, that’s no longer the case. Just as design principles, interface conventions and programming languages have evolved, user expectations have become more sophisticated right along with them. Potential customers make no differentiation between the quality of your website and the quality of your brand. If your site is ugly and outdated, your brand will be headed for extinction right along with it.

2. Is the content beautiful?

The text on your website is just as much a part of its design as other ostensibly visual elements such as the color palette, typography, images and layout. If this seems like an oxymoron, it’s not. In fact, design is the packaging for the delivery your content. If a visitor to your site lands on a page and sees nothing but a disorganized sea of text, they’ll be immediately overwhelmed, and they won’t even begin to try to make sense of it. Good design applies content to the canvas of your site with the finesse of an artist. By augmenting your text with beautiful photography, illustrations, diagrams, infographics and pull-quotes, you’ll create a more pleasing user experience every time.

3. Does it reflect the personality of your brand?

In the age of social media, the walls that once existed between companies and their customers have been torn down. People want to do business with people, even when the actual exchange occurs between computer screens. It’s easy to let your corporate guard down on Facebook and Twitter. But what happens when your fans and followers land on your site and find it completely devoid of personality? The discrepancy will be off-putting. It will make your social media engagements feel phony and make the user experience on your website feel cold and empty. There are any number of ways to infuse personality into your website – blog articles, powerful images, video content, interaction with customers through reviews and comments...the list goes on and on. Make sure that your website has a pulse.

4. Is it built for your target audience?

A site that tries to serve the needs of every imaginable user will effectively serve the needs of none of them. Think about your typical sales prospect. How sophisticated are they? Where are they in their decision-making process? What are their questions and concerns? Do they know what they need buy not who they want to buy it from? If so, the most important objective your site needs to accomplish is establishing credibility and trust. Do they not know what they need? Or are you bringing something new to the market? Then your website must first lay a foundation of education while also building trust.

5. Is it user-driven?

Does your site serve you or your visitors? Before you answer, realize that’s a more complex question than it seems on the surface. A site that serves you goes straight for the kill with its sales pitch. It’s all about you, you, you, and how absolutely, indisputably awesome you are. A site that serves your visitors is built around utility. It speaks their language. It answers the questions and concerns that are on their minds. It helps them make decisions they feel confident in. It makes their lives easier or more fun. It gives them reasons to come back again and again. It offers them opportunities to interact with your brand and with other customers like them. It creates a place where the members of your tribe want to be. And, yes, it does sell. But it does so based on a foundation of trust and relationship-building.

6. Is the content-to-framework ratio in check?

Many websites devote far too much real estate to the framework, letting supersized logos and tag lines, multiple tiers of navigation, log-in and search fields, mammoth masthead images and trendy social media widgets become the dominant visual elements of the site. Remember that the framework of your website represents nothing more than a set of branding and navigational tools that literally frame the canvas on which your content lives. And just as a frame shouldn’t steal focus from a painting, the framework of your site shouldn’t steal the spotlight from the content you depend on to achieve conversions. Instead, it should remain as streamlined and unobtrusive as possible. If your visitors spend enough time on your site, they should all but forget it’s even there. If more than 20 percent of the screen is devoted to the framework, the only cure is to apply good principals of architecture and organization to rebalance the design.

7. Is there engaging content front and center throughout?

In today’s Web marketing universe, content is the catalyst of organic business growth. High quality, unique content that is updated regularly elevates you perceived authority with search engines, which improves your ranking in searches pertaining to your core offering, which brings more qualified visitors to your site. And when those prospects land on your site, your content builds trust, vets your expertise and motivates buying decisions. But remember, content is not just your brochure copy, nor is it just your blog. It’s your product descriptions, videos, images, customer reviews and reader comments. All of these elements must work in conjunction to allow your customers to connect with your company and your brand on a more intimate level.

8. Is it a slave to the fold?

For years, everyone obsessed over making sure every ounce of important content was squeezed into the limited real estate that falls above the mythical “fold.” Unfortunately, this is nothing more than a wide-spread fallacy of good website design and architecture. Think about it: which would you rather do – dig through page after page of content or simply scroll down? That’s right. Scrolling down the page is a perfectly acceptable method of scanning and seeking through content. This is all the more true now that touch-based interfaces have gone mainstream and scrolling involves the mere swipe of a finger. By contrast, pagination introduces a wait state which requires visitors to reset their viewpoint and mentally realign with your interface. This is a jarring and disruptive experience, and with every click-and-reset, you run the risk of losing their patience or attention. Simply put, give your content room to breathe and let your pages scroll.

9. Are your customers’ voices being represented?

We’ve said it before, and we’ll say it again: in today’s consumer-driven marketplace, nothing holds greater sway than word-of-mouth. If you want to build instant trust and credibility through your website, find ways to let your customers do the talking for you, whether it’s through testimonials, case studies, ratings or reviews.

10. Does it stack up to the competition?

As we’ve established previously, you shouldn’t fall into the trap of including unnecessary bells and whistles on your site simply because your competitors do. Your site should be designed to serve your business growth objectives and no one else’s. But make no mistake: today’s consumer will shop around. You’ll will be compared to the competition. However, it’s important to scrutinize the fundamental elements of the user experience your competitors’ sites provide. If they’ve set the bar, you must raise it higher.

Did you pass?

If you’ve answered “no” to several of these questions, do not pass go, do not collect $200. You can’t afford to let another day go by with a website that’s not only underperforming but actually sending customers to your competitors. If you’re 10 for 10 in the “yes” column, don’t breathe a sigh of relief just yet. You’ve only passed the first half of the test. Next, we’ll take a closer look to uncover the insidious, silent killers that are harder to detect but equally deadly to your site’s performance.

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