Get it Write: How to Use White Papers to Establish Your Expertise

Growing a business in today’s marketplace begins and ends with building trust with your customers.

There’s no more direct route to earning that trust than by demonstrating your expertise in your field. If you can convince a prospective customer that you not only understand their needs and problems but know exactly what’s required to solve them, then it’s hardly a big leap for them to believe that you’re the best one for the job.

White papers are a marketing tactic that provides a proving ground for your expertise. By conveying objective information, thorough analysis and useful insights, a white paper is an effective strategy for cementing your customers’ confidence and trust in the products or services you offer.

Here’s what you need to know to create a successful white paper that will help you capture and convert more customers:

What is a white paper, exactly, and how is it different from a blog article?

A white paper is an in-depth report on a specific topic. White papers differ from blog posts in tone, scope, length and audience.

Unlike blog articles, white papers are not designed for the casual reader but for one who is seeking comprehensive information in order to help them achieve a specific objective or make an important purchasing decision. Also, while blog posts are conversational in tone and based largely in opinion, white papers should be formal and fact based.

There is no set length that your white paper must be to qualify. Depending on the topic, a well-written, well-supported four-page document can be sufficient to get the job done; likewise, an exhaustive 10-page report is sometimes what’s needed to give the reader the depth of information they desire. The key is to be objective and thorough.

Target audience

Before you begin, you must define who it is that you desire to reach based on your business growth goals. This is key to determining both the topic you should cover and the approach you should take in doing so.

For your white paper to be successful, you need to make sure that it addresses a need or issue that is common among this audience and that it provides answers and insights in language and on a level they will find relatable.

For example, a white paper on social media aimed at reaching C-suite-level marketing executives would be much different than one on the same subject targeted to entrepreneurs who are launching a new business.

Content and voice

Your white paper must maintain a sense of objectivity. This is the time to persuade through logic, not emotion.

If a reader feels manipulated, then they will view your report with suspicion, and you will lose credibility by association – the exact opposite of the outcome you desire.

Establish a strong sense of credibility by covering all aspects of your chosen subject – both positive and negative. You may even go so far as to compare and contrast your product with others.

Remember to do your homework. Unlike a blog post that represents your own point of view, a good white paper should incorporate research from other respected sources to substantiate your points. Your job is to pull together the existing data and information on your subject, offer thoughtful analysis and provide your own unique insights.

Don’t be afraid to share the types of insider information you’d normally reserve for paying clients. Doing so will only whet your reader’s appetite to seek out more of your expertise.

Make sure you conclude with a call to action. Don’t go straight for the kill with a pitch like “For more information, call our sales department.” Instead, provide options that allow your reader to further their engagement with your brand, whether that’s by subscribing to your blog or e-newsletter, passing your white paper along to their friends and colleagues via social media networks or downloading other white papers on related topics.

Design

Keep in mind: it’s a white paper, not a bland paper. Just because it’s factual and objective in nature doesn’t mean that you shouldn’t take care to ensure that the information is presented in a visually appealing manner that is a good representation of your brand.

Use charts, graphs and images wherever possible to illustrate your point. And make sure that your choice of typography and colors makes it easy to read, whether on screen or in hard copy form.

Marketing

Your job doesn’t end when you put the final touches on your white paper. After all, it can’t help you get customers if customers don’t know where to find it.

For your white paper to be read, you need to market it well and to the right audience. Promoting your white paper includes everything from having the right title to employing effective distribution methods.

Your white paper is more likely to be read if it is clearly labeled with a strong title. The title of your white paper must be focused and ultra-specific. It should be as concise as possible while communicating to the reader exactly what they can expect to learn from it.

When it comes to spreading the word about your white paper, there are many avenues you can take.

Include links to your white paper in your company’s e-newsletter. When you do so, boost your chances of a click-through by linking directly to a specific section of the white paper that’s most relevant to the content of your newsletter. Instant gratification works in your favor here.

Don’t forget to spread the word about your white paper to your fans and followers on Facebook, LinkedIn and Twitter, using Twitter’s hashtag function to target users searching for a specific topic. Discussion boards focused on topics pertaining to your subject matter are another outlet where you can promote your white paper. You can also use pay-per-click advertising to put your white paper in front of people who are actively searching online for information about your topic.

If you have more than one white paper, make sure to provide responders with the opportunity to download other white papers that might interest them. Also, create a dedicated resource center on your own website where all of your white papers can live.

When in doubt, send it out. Direct mail marketing is not dead, so use email or mail to put your white paper in the hands of your target audience. And don’t be afraid to hit up the same list more than once. On the second pass, you might catch the eye of a reader who either overlooked your offer the first time or might not have been ready to act on it previously.

See your expertise transformed into leads

A good white paper does require a significant amount of time and effort to develop; however, the potential for return on your investment is great.

According to a survey published in October 2011 by Eccolo Media, technology buyers regard white papers as the most influential type of marketing collateral, with 65 percent citing white papers as “very” or “extremely influential” when making a purchasing decision.

If you select a topic that’s important to your target audience, provide them with information that’s truly valuable and useful and market your white paper effectively, you’ll have successfully built a powerful lead-generating engine, as more and more prospective new customers discover who you are and the wealth of expertise you have to offer.

Let's Get Visual: Four Tips for Using Photos to Engage With Your Customers

It’s a mantra we’ve repeated time after time: content is king.

While that is unfailingly true, it’s important to remember that content is more than words on a page. There’s good reason for the saying “A picture is worth a thousand words.” Sometimes there’s simply no better way to drive home a message, evoke an emotional response or bring your brand to life than through the impact of an image.

Here’s how you can harness the power of photography to forge deeper relationships between your customers and your brand:

1. Just do it.

You’re not a professional photographer. You don’t have the thousands of dollars of equipment necessary to stage the types of perfectly polished shots you see on the pages of glossy magazines.

Don’t sweat it. A modern smartphone or digital camera is all you really need to get started. Worry less about technology and technicalities and more about the effect you want to achieve.

There’s no more important objective for today’s marketer than establishing bonds of trust between your brand and your customers. And there’s no easier, more efficient way to plant those seeds of trust than by pulling the curtain back and giving them a peek behind the scenes.

Tiffany & Co. is a high-end brand with high-dollar price tags to match. The company uses its Instagram account to share photos of its inner working with the world, showing that there’s more inside that classic turquoise box than merely a status symbol.

2. Let your customers do the snapping.

These days, everyone walks around with a camera in their pocket. As such, mobile photo sharing has become an integral part of today’s culture of the Web.

Let this trend work in your favor by putting your customers behind the lens generating great content that shines a spotlight on both your brand and the people who love it.

Warby Parker, an eyewear company based in New York City, invited their fans and customers to join them on a photo adventure through NYC called “Walk of the Town.” Over 100 fans participated, resulting in nearly 700 photos generated and tagged with #warbywalk.

This is a fantastic marketing concept on two levels. First, what cooler way to showcase the company’s unique, funky frames than against the backdrop of one of the world’s most iconic cities for style and fashion? Second, consider the residual PR value that results from each of these 100 fans sharing their photos with their own followers and Facebook friends, who also likely commented on and shared them with their own circles in turn.

3. Branch out.

When it comes to using social media to connect with customers, most companies focus on the big four: Facebook, Twitter, Google+ and LinkedIn. But there are a number of niche social sites that offer excellent opportunities to use images to gain exposure to both your existing customer base and new prospects alike.

For example, in addition to Instagram, Warby Parker is also active on Pinterest. As its name implies, Pinterest is a pinboard-style social photo sharing website. Users “pin” photos on boards they self-classify by category, allowing them to keep track of anything and everything they find appealing, from recipes to fashion to home decor ideas and more. The social aspect comes into play when pinners follow others users and can like, comment on or “repin” images to their own boards.

People of the Second Chance, a faith-based nonprofit, uses Pinterest as a vehicle to boost awareness of their organization, advocate for their mission of spreading love and grace and drive donations. They feature products for sale in their online store as well as inspirational images that represent core elements of their mission.

By being willing to experiment with these smaller niche networks like Pinterest and Instagram, you can gain exposure to your existing customers in new ways and catch the eye of new customers, too. It all begins with a little daring and a little creativity.

4. Think before you snap, but don’t over-think it.

In the age of social media, once you send something out into the world, it’s really out of your hands. So before you get too snap-happy, take a second look at your photos and make sure you’re sending the message you intend so you don’t accidentally invoke a negative backlash.

That being said, don’t be paralyzed by aspirations of perfection, either. There’s no better way to let the personality of your brand shine than through quirky, unique, cool, artsy or clever images.

There’s a reason why Facebook’s EdgeRank algorithm puts such a high value on posts that include pictures: People love looking at photos. At the end of the day, it’s just that simple.

So have fun, be creative and take a few risks. After all, one great photo really can do the work of a thousand words in conveying what it is that your brand stands for.