Get it Write: How to Use White Papers to Establish Your Expertise

Growing a business in today’s marketplace begins and ends with building trust with your customers.

There’s no more direct route to earning that trust than by demonstrating your expertise in your field. If you can convince a prospective customer that you not only understand their needs and problems but know exactly what’s required to solve them, then it’s hardly a big leap for them to believe that you’re the best one for the job.

White papers are a marketing tactic that provides a proving ground for your expertise. By conveying objective information, thorough analysis and useful insights, a white paper is an effective strategy for cementing your customers’ confidence and trust in the products or services you offer.

Here’s what you need to know to create a successful white paper that will help you capture and convert more customers:

What is a white paper, exactly, and how is it different from a blog article?

A white paper is an in-depth report on a specific topic. White papers differ from blog posts in tone, scope, length and audience.

Unlike blog articles, white papers are not designed for the casual reader but for one who is seeking comprehensive information in order to help them achieve a specific objective or make an important purchasing decision. Also, while blog posts are conversational in tone and based largely in opinion, white papers should be formal and fact based.

There is no set length that your white paper must be to qualify. Depending on the topic, a well-written, well-supported four-page document can be sufficient to get the job done; likewise, an exhaustive 10-page report is sometimes what’s needed to give the reader the depth of information they desire. The key is to be objective and thorough.

Target audience

Before you begin, you must define who it is that you desire to reach based on your business growth goals. This is key to determining both the topic you should cover and the approach you should take in doing so.

For your white paper to be successful, you need to make sure that it addresses a need or issue that is common among this audience and that it provides answers and insights in language and on a level they will find relatable.

For example, a white paper on social media aimed at reaching C-suite-level marketing executives would be much different than one on the same subject targeted to entrepreneurs who are launching a new business.

Content and voice

Your white paper must maintain a sense of objectivity. This is the time to persuade through logic, not emotion.

If a reader feels manipulated, then they will view your report with suspicion, and you will lose credibility by association – the exact opposite of the outcome you desire.

Establish a strong sense of credibility by covering all aspects of your chosen subject – both positive and negative. You may even go so far as to compare and contrast your product with others.

Remember to do your homework. Unlike a blog post that represents your own point of view, a good white paper should incorporate research from other respected sources to substantiate your points. Your job is to pull together the existing data and information on your subject, offer thoughtful analysis and provide your own unique insights.

Don’t be afraid to share the types of insider information you’d normally reserve for paying clients. Doing so will only whet your reader’s appetite to seek out more of your expertise.

Make sure you conclude with a call to action. Don’t go straight for the kill with a pitch like “For more information, call our sales department.” Instead, provide options that allow your reader to further their engagement with your brand, whether that’s by subscribing to your blog or e-newsletter, passing your white paper along to their friends and colleagues via social media networks or downloading other white papers on related topics.

Design

Keep in mind: it’s a white paper, not a bland paper. Just because it’s factual and objective in nature doesn’t mean that you shouldn’t take care to ensure that the information is presented in a visually appealing manner that is a good representation of your brand.

Use charts, graphs and images wherever possible to illustrate your point. And make sure that your choice of typography and colors makes it easy to read, whether on screen or in hard copy form.

Marketing

Your job doesn’t end when you put the final touches on your white paper. After all, it can’t help you get customers if customers don’t know where to find it.

For your white paper to be read, you need to market it well and to the right audience. Promoting your white paper includes everything from having the right title to employing effective distribution methods.

Your white paper is more likely to be read if it is clearly labeled with a strong title. The title of your white paper must be focused and ultra-specific. It should be as concise as possible while communicating to the reader exactly what they can expect to learn from it.

When it comes to spreading the word about your white paper, there are many avenues you can take.

Include links to your white paper in your company’s e-newsletter. When you do so, boost your chances of a click-through by linking directly to a specific section of the white paper that’s most relevant to the content of your newsletter. Instant gratification works in your favor here.

Don’t forget to spread the word about your white paper to your fans and followers on Facebook, LinkedIn and Twitter, using Twitter’s hashtag function to target users searching for a specific topic. Discussion boards focused on topics pertaining to your subject matter are another outlet where you can promote your white paper. You can also use pay-per-click advertising to put your white paper in front of people who are actively searching online for information about your topic.

If you have more than one white paper, make sure to provide responders with the opportunity to download other white papers that might interest them. Also, create a dedicated resource center on your own website where all of your white papers can live.

When in doubt, send it out. Direct mail marketing is not dead, so use email or mail to put your white paper in the hands of your target audience. And don’t be afraid to hit up the same list more than once. On the second pass, you might catch the eye of a reader who either overlooked your offer the first time or might not have been ready to act on it previously.

See your expertise transformed into leads

A good white paper does require a significant amount of time and effort to develop; however, the potential for return on your investment is great.

According to a survey published in October 2011 by Eccolo Media, technology buyers regard white papers as the most influential type of marketing collateral, with 65 percent citing white papers as “very” or “extremely influential” when making a purchasing decision.

If you select a topic that’s important to your target audience, provide them with information that’s truly valuable and useful and market your white paper effectively, you’ll have successfully built a powerful lead-generating engine, as more and more prospective new customers discover who you are and the wealth of expertise you have to offer.

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Is Your Site Easy to Navigate? Six Ways to Put an End to Dead Ends

Site navigation is one of the more important pieces to successful website management. Unfortunately, there are far more ways to do it wrong than right. If users can't navigate or even struggle to find what they're looking for, they'll move on with the click of the "Back" button - one of those nasty navigation buttons that works all too well. Site navigation doesn't have to be complex, even if you have a great deal of content across lots of categories. With a few simple best practices in place, you can dramatically improve how your site visitors are able to find information and continue interacting with our site.

1. Search bar

Probably the most under-discussed and under-rated feature that every site should take advantage of is a search bar. This allows users to quickly type in product names or anything else they may be looking for specifically. Make sure you check your own search results on occassion to be sure that the feature works and is easy for users to work with. Also, put your search bar in a prominent place in or near the banner of your website. The search bar sometimes gets lost along a sidebar, which can be frustrating for users who just want to find information quickly.

2. Horizontal navigation tools

A common mistake in navigation design is to put the primary links only in a vertical menu in a sidebar. A navigation best practice for modern sites is to use a horizontal menu bar at or near the top of the page. You don't have to put every link to your site in the navigation bar. The key is to provide quick, consistent access to the main pages on your site. If you have an "About Us" page, make sure that this link is always in the nav menu. If you have sub-pages, you can list these links within the "About Us" page, for example, or in a drop-down menu.

3. Common naming

Avoid odd naming of links to primary pages. While this might seem interesting, it confuses some website users and all search engines. For example, avoid calling the "About Us" page something like "Our Info". This could mean your contact information, your address, your "About Us" page - "Our Info" could means lots of things. But we all know what an "About Us" page is. So stick with the standards on this one so that your visitors can find what they need right when they need it.

4. Use arrows for drop-down menus

If you use drop-down menus in the horizontal navigation bar, include a visual cue like a downward facing arrow for these menus so users know a drop-down menu is present. It's annoying when you go to click on an "About Us" menu item and it springs open to reveal several sub-pages, but it's too late - you've already clicked it and now the site is taking you somewhere else. The same goes for sub-sub-menus. You know, the drop-down menus that then open up into another set of options? Yeah, those. From a navigation standpoint, these are fine, but make sure the menu has an arrow that points to the right so users know another menu is about to open.

5. Breadcrumbs

If your site includes multiple categories or a progressive experience (such as filling out a multipage form or a shopping cart), provide breadcrumbs along the top but below the main navigation window. This allows users to tell where they are at in the heirarchy of your site and can quickly jump back a few steps without starting over.

6. Logo goes home

And for those visitors that need to zip back to your home page, make sure the logo links back to your home page. This is just a common practice, but studies are showing that this logo link is used far more often than realized. A common example is after a user has placed an item in their cart, they want to start over and find another item. While many users tend to just go to the search bar or use the breadcrumbs, another prominent set uses the logo link to get back to the home page and start over.

Conclusion

Site navigation is very important and these few, simple best practices can make navigating your site all the more easy. Often it just takes a few small changes to make a big improvement, so get out there, review your site's navigation, and make it easier for your visitors to find what they're looking for.

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