The Who, What, When, Why and How of Successful Email Marketing, Part II

Email marketing: it’s not the newest, shiniest weapon in your business growth arsenal. But there’s no denying that it’s still a highly efficient and cost-effective way of communicating with your existing customers as well as new prospects. But don’t let the low barrier to entry lull you into a false sense of security. There are certain fundamentals you must follow if you want to create a campaign that captivates and motivates versus one that is ignored and condemned to the trash folder. In part one of this series (http://www.famefoundry.com/11041/the-who-what-when-why-and-how-of-successful-email-marketing-part-i/), we examined the quality of the recipients to whom our campaigns are sent and solidified a strategy for when and why to send them to ensure that we do not overwhelm those recipients with messages that are unimportant or unnecessary. Now, we’ll turn our focus to the remaining two fundamentals of email marketing success: what we will say and how that message will be delivered.

The How

No matter which email marketing platform you use to create and send your campaign, all include templates that provide designated areas for content that can be easily edited. The issue with these templates, of course, is that they are, well, templates. As a result, when you use them, you run the risk that your emails will look nearly identical to others that your customers receive, and simply adding your logo is not enough to create real differentiation. As a result, used as-is, they can make your marketing campaigns look cheap and unprofessional. This is why customization is a must. All of these email templates are built with HTML, the same programming language used to construct websites. Behind the scenes are code and images that can be edited to create a more custom-tailored look and feel. Due to the highly technical nature of making modifications within the HTML code, this is probably not something you should DIY but rather entrust to your web development team. They can shape and refine these pre-existing templates or even create a completely unique template design from scratch that integrates seamlessly with all elements of your brand’s visual identity (i.e., your website, printed materials, etc.) and sets you apart your competitors. Whichever approach you choose, this represents a relatively small one-time investment that will pay great long-term dividends as you use your branded templates time and time again. Ideally, you’ll want to establish a few different email layouts that can be used for various purposes, such as newsletter-style content, major announcements and perhaps service alerts or other time-sensitive notifications. The template formats you require will of course depend on your business needs, but by having a few on-hand to choose from, you can ensure all of the email communication that you send reflects well upon your brand.

The What

Subject, subject, subject

No matter how beautifully designed your email might be, that design isn’t worth the pixels it’s transmitted on if your message goes straight to the trash unread. Your subject line is the make-or-break factor that will determine whether the recipient will grant you even just a few seconds of their precious time and attention. A line that’s boring and unimaginative provides zero motivation for them to give your message a second glance. One that’s too over-the-top screams “SPAM!” and is just as likely to be ignored. Subject lines that are too long, written in ALL CAPS, filled with exclamation marks or intentionally deceitful (e.g., including “Re:” to make the email appear as if it’s a direct reply to a message from the recipient) are guaranteed to work against you, so avoid them at all costs. Effective subject lines are neither vague nor dull. If you received an email with the nondescript subject line “News Update,” would you read it? Neither will your customers. Similarly, the subject line “April Customer Newsletter” explains what the email itself is, but it offers no insight into the content of its message. For my own company’s email newsletters, we have eschewed these types of easily disregarded subject lines in favor of more descriptive ones that tease the content. In doing so, we have achieved much better open rates. One way to boost the success of your subject line is to frame it in the form of a question, such as “Are you considering a move to the cloud for your business?” or “Do you know the reasons companies usually struggle with a move to the cloud?” Those two subject lines are ones I actually tried recently along with a more straightforward one – “Challenges of Moving Your Business to the Cloud”. While all three saw relatively good open rates, the two that posed a question to the recipient well outperformed the other. Start paying attention to the emails that land in your own inbox. Which subject lines catch your eye? Which do you gloss over without a second thought, and which ones prompt you to hit the “delete” button immediately? Soon you’ll begin to discern which types of lines are most effective, and you can apply these techniques to your own campaigns.

Inform, don’t overwhelm

Now that you’ve formulated an attention-grabbing subject line that will motivate your recipient to open your email, the next challenge you must conquer is the content of the email itself. All too often, companies try to communicate too much via their emails, with the end result being that the recipient is too overwhelmed to fully process and take action on the information being conveyed. Many email newsletters fall into this trap, with company announcements, blog articles, product highlights and more crammed into a single message. In an attempt to make sure the recipient has access to every piece of information that could possibly be of value to them, the e-newsletter becomes a scattered mess that lacks organization and direction. Additionally, this information is usually presented in full within the body of the message itself, instead of prompting the reader to click a link to access the full text via a web page. As a result, the number of ideas coupled with the depth of their presentation spells doom for the campaign. A quick scan of the message is enough to turn the recipient away because they have no desire to invest the time necessary to sort though the barrage of content to find the one or two bits of information that might be of use to them.

Be a tease

Avoid this “much too much” trap by editing and teasing your content. Include no more than three key ideas per newsletter. Sure, you may have more than three things to say, but you must be ruthless in your selection process, and save the rest for another missive or another medium. Next, present those three (at most!) ideas in the form of short teasers. A title, a short intro to the news item or article being highlighted and an accompanying image are all you need to pique your reader’s interest – along with a link prompting them to read more on your company’s website. By doing so, you’ll ensure that your email newsletter offers a clean, visually appealing presentation that can be scanned and processed in a matter of mere seconds. If a reader is interested in one of the three key ideas you’ve presented, they have the option to easily obtain more details for themselves. Of course, this approach has the added benefit of driving users to your website and increasing that site’s exposure to new audiences. When I suggest this “click to read more” approach, the reaction I most often receive is that readers “don’t like to click a link” but rather want to read the article in their email message. I have no idea where this belief came from, but it is false. Users are more than comfortable with clicking links, especially if it comes from a trusted source (see Part I for the benefits of using a carefully curated email list of customers who know who you are already). The Internet is driven by clicks, so do not be afraid to embrace this behavior! By mastering these five fundamentals of successful email marketing – the who, what, when, why and how – you can help to ensure that your messages are a welcome presence in your recipients’ inboxes, that they are read and, most importantly, that they motivate your customers and prospects to take the action you desire.

---

Playing the Stock Market: Seven Tips for Choosing the Right Images for Your Website

In a perfect world, every image on your website would be meticulously staged, lit and captured for you by the professional photographer of your choosing. But more often than not, budgetary realities don’t afford the luxury of being able to commission a photo shoot to fulfill every visual need on your site. Fortunately, advancements in digital photography have allowed amateur shutterbugs to create images that can stand shoulder to shoulder with those produced by the pros. As a result, the availability of excellent, high-quality stock photography has increased dramatically in recent years, and following the rule of supply and demand, the cost of these images has decreased. Whereas once major players like Getty dominated the market and commanded top dollar for every frame, today there is a proliferation of stock image sites that offer vast libraries of eye-catching images for very reasonable prices. The incredible selection of stock images available to us today is both a blessing and a curse. It’s amazing to have so many choices, but the sheer magnitude of the selection can prove daunting at times. How do you choose the right photo for your project? What should you be looking for in a stock photo, and conversely, what should you seek to avoid? Here are seven simple dos and donts that will help you master the stock market and find the best images to represent your brand and create an appealing visual tableau on your website.

1. Do: Know where to look.

In terms of cost, the stock photography market can be broken down into three basic classes: Free: Compfight and morgueFile are two examples of sites that feature images that fall under the Creative Commons license, which means you can use them for free. When dealing in these types of images, make sure you read the fine print because some are approved for commercial use while others are restricted to personal use only. While the price tag may seem appealing, many of the images you’ll find on these free sites are low-resolution and poorer quality than those you would find on other stock sites. The selection is also much more limited. After all, you do get what you pay for! Low cost: Veer, iStock and Bigstock are three excellent stock sites that offer a great selection of images in a variety of sizes. Photos on these sites range in cost from a few dollars to a few hundred dollars a piece, depending on the source and the size. Another very low cost (almost free) option is Dollar Photo Club. A one-year subscription to this site costs $99, but that membership includes 99 image downloads, with additional downloads costing just $1 each. The selection on Dollar Photo Club is on par with other stock photo sites, and all images are large, high-resolution files. Premium: The top echelon of stock photography sites – which includes industry stalwarts like Getty and Corbis – are much more restrictive in the selection of their contributing photographers. While they command much higher license fees for their images, the benefit to paying top dollar is that their photos are not as widely used as those found on lower-cost alternatives, so they have a more unique feel.

2. Do: Know your rights.

The process of purchasing a stock image is not necessarily as straightforward as buying your average widget. Because these images are the intellectual property of the photographer that created them, there are usage rights attached to them that govern the length of time, medium, size, format and location of use. Again, there are three categories you’ll need to understand: Royalty free: This is the most common license type you’ll find in today’s market, and it is also the most ideal, as it is the least restrictive. This license allows you to pay for an image once and use it without limits across multiple projects. Rights managed: This type of license allows you to use the image for a limited period of time for a specified medium or application. If you want to continue using the image after this time period expires or for a different purpose, you must pay more to renew the license. Extended: Some sites allow you to “extend” the license on an image in order to use it in ways not typically allowed under a rights-managed license structure. This is often done on a case-by-case basis and it usually applies to using an image on tangible goods (t-shirts, posters, etc.). Such a license is rarely, if ever, needed for the images you will be using on your website. Try to stick with royalty-free images as much as possible, as they are the easiest to manage for long-term use on the Web, and there’s no lack of excellent quality photos that come with this option.

3. Don’t: Be afraid to dig deep.

When searching for stock images, you’ll naturally start by querying a term or keyword that relates to the type of image you need. When reviewing the results of your search, however, don’t be too quick to select images that appear on the first few pages. These are undoubtedly the most popular images because many searchers that have come before you have already downloaded them. This means that the early results are also images you are most likely to see used (and perhaps overused) elsewhere. Don’t be afraid to jump ahead in the results pages to see what images you can uncover deeper in your search. Often, there are amazing photos that are far less popular, and using these hidden gems minimizes the risk that your selection will show up elsewhere – like your competitor’s website.

4. Don’t: Fall into the “handshake photo” trap.

We’ve all seen the “handshake photo” – the bland, uninspired image of two men in suits (or at least shirts and ties) shaking hands that is universal visual shorthand for “doing business.” Generic stock images like these make your website look like it’s straight out of the template factory. Because these images are so very commonplace, if you decide to use them on your site, you all but guarantee that the impression you leave with your visitors will not be a memorable one. Besides the aforementioned “businessmen shaking hands” image, other terribly overused and cliched stock photos include:

• The smiling customer service representative wearing a headset (“We’re here to help!”)
• Chess pieces (meant to illustrate “strategy”)
• A group of businesspeople (with the appropriately diverse representation of gender and ethnicity, of course) sitting around a conference room table doing....business of some kind? (representing “collaboration”)

Undoubtedly, you’ve encountered photos like theses many, many times in your travels around the Web, although you probably don’t recall them – exactly the reason you want to avoid these utterly forgettable images at all costs!

5. Do: Be mindful of people problems.

If you decide to use a stock image of a person on your site, keep in mind that this person is becoming the de facto face of your company. It may sound crazy, but I have seen testing sessions where users react negatively to a company due to a stock image of a person. “I don’t like the way they look” or “I don’t trust them” are two comments I have heard. While you and I know and recognize that this is a stock image and that the person in the photo has nothing to do with your company, many casual users don’t think this way. They see a photo of another human being, and they instinctively react to it. If that reaction is a negative one, then they will naturally come away with an unfavorable impression of your brand as well. Whenever you use stock photos of people, realize the impact of those decisions. Whoever graces the front page of your website is welcoming your visitors and representing your organization by default.

6. Don’t: Forget about orientation.

Photos come in two orientations – portrait and landscape. As its name suggests, portrait orientation is like a portrait, with the height of the image being greater than the width. A landscape image is just the opposite, with the width being greater than the height. When reviewing stock image options, it’s important to be mindful of where this image will be used on your site and which orientation is best suited for that space. If you select the wrong orientation, the image will need be cropped to fit the space, which can sometimes result in an awkward and unattractive end result that negates the effect you were hoping to create.

7. Do: Check the price tag

While the price of stock images on the whole has come down significantly from where it was many years ago, photos can still vary quite widely in cost – especially when you are dealing in rights-managed images. Fortunately, many sites allows you to limit your search to a specified price range and to royalty-free images so that you don’t find the perfect photo only to discover that it’s a major budget-buster. I personally really like using Dollar Photo Club for the simple fact that all images on the site are just $1, so I never have to worry about an image being out of my price range, because I know what I will spend before I even start my search! If you are using a stock image site that does not offer this type of flat-rate pricing, just be mindful of the prices of the images you are considering, and remember that you will probably need many images to complete your web development project, so don’t blow your budget on any one photo.

---