What are You Doing to Move the Chains?

Football is a game of yards.

Talent is scouted out and recruited. It’s not just about creating an army of superstars but also achieving a balancing act of strength and weakness. Teamwork is essential. Individuals must come together and function like gears in a machine to achieve the goal. If even one part is out of sync, the best-laid strategy will break down quickly. No single player – no matter how skilled – can advance without the cooperation and support of the other 10 men on the gridiron. Discipline is the mantra of the team. The fundamentals are never taken for granted. They are practiced and reinforced and sharpened with rhythmic and unfailing consistency. The hard work of training and conditioning is done in blistering heat, driving rain and freezing cold. Film is studied. Strategy is debated, refined, challenged and retooled. Tactics are meticulously planned and plotted in playbooks. The competition is scrutinized to identify advantages and vulnerabilities. All of these acts are performed in the quest to gain yards, because those yards add up to wins, and victories add up to championships.

Business is a game of yards, too.

These yards aren’t measured by hashmarks on a field but by the trust cultivated in your customers and your community. Just like in football, it’s up to you to create opportunities to advance down the field. It starts with making sure you have the right players on the field – ones who not only have the skill set needed to execute the plays but the vision to see the field and react to unforeseen challenges when necessary. Teamwork is not just a warm-and-fuzzy HR concept but a critical element of success. Your employees must believe in their stake in the ultimate goal and take full ownership of executing their routes without fail to minimize the chances of blatant mistakes and errors that result in costly setbacks. Yards must be earned one at a time through the demonstration of good values, honest communication and commitment to service.Discipline can never be abandoned. The process of building trust is challenging and never-ending. It can’t be accomplished by writing a check or putting up an empty facade. These yards must be earned one at a time through the authentic demonstration of good values, honest communication and commitment to serving your customers and their needs. Vigilance to strategy must be a constant. When innovation is absent, when tactics do not evolve, when shortcuts are taken, the cost is missed opportunities and lost yardage while your competitors advance on your goal. All of these acts must be performed to gain trust, because that trust yields a stronger community around your brand, and a growing community paves the way to owning your market. Find the right talent, cultivate good internal synergy, remain vigilant in serving your tribe and refine and sharpen your approach, and you’ll create opportunities to grow your business. By contrast, if you allow team spirit to fall by the wayside, become complacent, stick only with old, familiar marketing tactics and fail to lead your tribe, you’ll be watching your competitors sail across the goal line while you scramble to catch up.

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Bad Romance: 10 Phrases Never to Say to Your Customers

Your brand’s image isn’t defined by your logo. Your message isn’t controlled by your latest carefully crafted ad campaign. Your reputation isn’t wrapped up in your website.

In today’s age of social media, each and every one of your customers holds a megaphone, and he who holds the megaphone controls the message.

As a result, every single interaction your customers have with your brand shapes not only the way they perceive your company and its values but how they share and spread that perception to others in their circles.

So in this world where every word-of-mouth message has the potential to be amplified hundreds or even thousands of times over, what can you do to protect your brand’s good name?

Of course, when times are good and everyone’s happy, it’s not too hard to provide a positive experience. But what about when things go wrong? What do you do when you’ve got a disappointed, frustrated, irate or even irrational customer on your hands? That’s when your problem-solving savvy is really put to the test.

In situations like these, it’s critical to ensure that every employee at every level of your company is thoroughly trained in tactics for transforming a conflict or complaint into a positive experience.

Here are 10 phrases you must absolutely, positively never ever say to a customer when your brand’s reputation is on the line:

That's our policy...

You care about your policies, but you know who doesn’t? Your customers. All they care about is getting their problem fixed.

Using policy as the justification for why you can't achieve this goal will fall flat every time. Of course you can’t let your customer walk all over you and it is sometimes necessary to draw a line, but you have little to risk by finding ways to work within those policies to offer an innovative solution.

There's nothing I can do...

This statement will make any customer’s blood boil. When you say “There’s nothing I can do,” what they hear is “You and your business don’t matter to us.” You might as well throw in the towel and walk away.

There's always something that can be done, even if it requires a little creativity and compromise. Make sure to give your employees leeway to improvise when necessary. A minor concession costs nothing compared to the impact of an angry customer blasting you on Twitter.

What you need to do is...

When customers call, they’re looking to you to fix their problem, not to be told how to fix it themselves.

Of course, there are some situations where it’s appropriate and even necessary to walk a customer through the steps required to solve a problem. Just be sure to choose your words carefully. The difference between saying “What you need to do” and “Let’s try this” is conveying the sense that you’re on their side and that you’re committed to working together hand-in-hand until their issue has been resolved.

I'm new at this...

Again, nobody cares. You might as well tell a customer that they should hang up, call back and hope to have better luck in reaching someone more competent.

Rather than exposing your weakness, simply bring in someone with more expertise and experience to help navigate this sticky situation. Your customer will appreciate the hands-on team approach, and you’ll benefit from learning from a pro.

No...

Ouch! Never, ever drop the "no" bomb. If you don’t make a concerted effort to solve the problem at hand, you can kiss that customer – and every other existing or prospective customer who will listen to their tale of woe – goodbye.

I don't believe...

I'm not sure...

We don't...

Take your pick, but these are all thinly veiled ways of saying “no,” which we’ve already established is the not the right answer. Save your breath and spend your time and energy looking for ways to be helpful and find viable alternatives.

There’s no one else here you can talk to...

Unless you are literally a one-man operation, customers know you're lying when they hear this statement. There's always someone higher up that can step in.

Telling someone there's nobody else they can talk to is tantamount to saying, "You’re not worth our time." This isn’t going to diffuse their anger and will likely send them packing, irate enough to leave horrible reviews all over the Web.

I don't know how to help you with that...

This phrase is problematic even when the best of intentions are meant by the employee offering support.

Sometimes a customer will ask tough questions. Instead of saying you don't know what to do, take a proactive role in connecting them with the correct resource within the company who can handle their problem.

That's not my job...

Wrong. No matter who you are or what your job title is, keeping your customers happy is your number one responsibility. Just do it.

I hate my job...

This company sucks...

These types of statements tend to surface when both the customer and the employee are in a state of emotional upset. It’s the equivalent of telling a customer that they're not going to find any help here.

Bad-mouthing the company is never the right answer, no matter what the situation. It can do immeasurable damage, and in reality, even the angriest customer doesn’t really want commiseration.

They don't care about your opinion. They’ve taken the time to give you a chance to make it right, and they want a solution.

If you find yourself reaching a breaking point where you feel the need to make statements like this, take a step back and clear your head. You may not feel that you’re getting the support you need from your company, but customers don't need to hear this. If necessary, ask if you can put them on hold momentarily while you "search for the solution." Then take some deep breaths, get help and do whatever you need to do to rejoin the conversation with a positive attitude.

{Nothing...}

Silence is the absolute worst thing a customer can hear from you.

If it’s necessary to put a caller on hold, don't keep them waiting long. Even better, get their information and tell them you’ll call them back (and then make sure you do – promptly!).

If they’re asking tough questions or getting frustrated, responding with silence will only add fuel to their fire. But that doesn’t mean you must have the right answer on the tip of your tongue, either.

Starting with genuine empathy is a great way to diffuse the situation. Even a simple, "Yes, sir, I can see why you are upset. Let me see what I can do to help you out," will buy you some time to organize your thoughts and collect your composure so that you can confidently work toward a mutually agreeable solution.

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