The Who, What, When, Why and How of Successful Email Marketing, Part II

Email marketing: it’s not the newest, shiniest weapon in your business growth arsenal. But there’s no denying that it’s still a highly efficient and cost-effective way of communicating with your existing customers as well as new prospects. But don’t let the low barrier to entry lull you into a false sense of security. There are certain fundamentals you must follow if you want to create a campaign that captivates and motivates versus one that is ignored and condemned to the trash folder. In part one of this series (http://www.famefoundry.com/11041/the-who-what-when-why-and-how-of-successful-email-marketing-part-i/), we examined the quality of the recipients to whom our campaigns are sent and solidified a strategy for when and why to send them to ensure that we do not overwhelm those recipients with messages that are unimportant or unnecessary. Now, we’ll turn our focus to the remaining two fundamentals of email marketing success: what we will say and how that message will be delivered.

The How

No matter which email marketing platform you use to create and send your campaign, all include templates that provide designated areas for content that can be easily edited. The issue with these templates, of course, is that they are, well, templates. As a result, when you use them, you run the risk that your emails will look nearly identical to others that your customers receive, and simply adding your logo is not enough to create real differentiation. As a result, used as-is, they can make your marketing campaigns look cheap and unprofessional. This is why customization is a must. All of these email templates are built with HTML, the same programming language used to construct websites. Behind the scenes are code and images that can be edited to create a more custom-tailored look and feel. Due to the highly technical nature of making modifications within the HTML code, this is probably not something you should DIY but rather entrust to your web development team. They can shape and refine these pre-existing templates or even create a completely unique template design from scratch that integrates seamlessly with all elements of your brand’s visual identity (i.e., your website, printed materials, etc.) and sets you apart your competitors. Whichever approach you choose, this represents a relatively small one-time investment that will pay great long-term dividends as you use your branded templates time and time again. Ideally, you’ll want to establish a few different email layouts that can be used for various purposes, such as newsletter-style content, major announcements and perhaps service alerts or other time-sensitive notifications. The template formats you require will of course depend on your business needs, but by having a few on-hand to choose from, you can ensure all of the email communication that you send reflects well upon your brand.

The What

Subject, subject, subject

No matter how beautifully designed your email might be, that design isn’t worth the pixels it’s transmitted on if your message goes straight to the trash unread. Your subject line is the make-or-break factor that will determine whether the recipient will grant you even just a few seconds of their precious time and attention. A line that’s boring and unimaginative provides zero motivation for them to give your message a second glance. One that’s too over-the-top screams “SPAM!” and is just as likely to be ignored. Subject lines that are too long, written in ALL CAPS, filled with exclamation marks or intentionally deceitful (e.g., including “Re:” to make the email appear as if it’s a direct reply to a message from the recipient) are guaranteed to work against you, so avoid them at all costs. Effective subject lines are neither vague nor dull. If you received an email with the nondescript subject line “News Update,” would you read it? Neither will your customers. Similarly, the subject line “April Customer Newsletter” explains what the email itself is, but it offers no insight into the content of its message. For my own company’s email newsletters, we have eschewed these types of easily disregarded subject lines in favor of more descriptive ones that tease the content. In doing so, we have achieved much better open rates. One way to boost the success of your subject line is to frame it in the form of a question, such as “Are you considering a move to the cloud for your business?” or “Do you know the reasons companies usually struggle with a move to the cloud?” Those two subject lines are ones I actually tried recently along with a more straightforward one – “Challenges of Moving Your Business to the Cloud”. While all three saw relatively good open rates, the two that posed a question to the recipient well outperformed the other. Start paying attention to the emails that land in your own inbox. Which subject lines catch your eye? Which do you gloss over without a second thought, and which ones prompt you to hit the “delete” button immediately? Soon you’ll begin to discern which types of lines are most effective, and you can apply these techniques to your own campaigns.

Inform, don’t overwhelm

Now that you’ve formulated an attention-grabbing subject line that will motivate your recipient to open your email, the next challenge you must conquer is the content of the email itself. All too often, companies try to communicate too much via their emails, with the end result being that the recipient is too overwhelmed to fully process and take action on the information being conveyed. Many email newsletters fall into this trap, with company announcements, blog articles, product highlights and more crammed into a single message. In an attempt to make sure the recipient has access to every piece of information that could possibly be of value to them, the e-newsletter becomes a scattered mess that lacks organization and direction. Additionally, this information is usually presented in full within the body of the message itself, instead of prompting the reader to click a link to access the full text via a web page. As a result, the number of ideas coupled with the depth of their presentation spells doom for the campaign. A quick scan of the message is enough to turn the recipient away because they have no desire to invest the time necessary to sort though the barrage of content to find the one or two bits of information that might be of use to them.

Be a tease

Avoid this “much too much” trap by editing and teasing your content. Include no more than three key ideas per newsletter. Sure, you may have more than three things to say, but you must be ruthless in your selection process, and save the rest for another missive or another medium. Next, present those three (at most!) ideas in the form of short teasers. A title, a short intro to the news item or article being highlighted and an accompanying image are all you need to pique your reader’s interest – along with a link prompting them to read more on your company’s website. By doing so, you’ll ensure that your email newsletter offers a clean, visually appealing presentation that can be scanned and processed in a matter of mere seconds. If a reader is interested in one of the three key ideas you’ve presented, they have the option to easily obtain more details for themselves. Of course, this approach has the added benefit of driving users to your website and increasing that site’s exposure to new audiences. When I suggest this “click to read more” approach, the reaction I most often receive is that readers “don’t like to click a link” but rather want to read the article in their email message. I have no idea where this belief came from, but it is false. Users are more than comfortable with clicking links, especially if it comes from a trusted source (see Part I for the benefits of using a carefully curated email list of customers who know who you are already). The Internet is driven by clicks, so do not be afraid to embrace this behavior! By mastering these five fundamentals of successful email marketing – the who, what, when, why and how – you can help to ensure that your messages are a welcome presence in your recipients’ inboxes, that they are read and, most importantly, that they motivate your customers and prospects to take the action you desire.

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Guest Blogging 101 (Or How to Grow Your Audience by Giving Away Your Best Material)

Growing community and conversation around your brand is no easy feat; it requires dedication, focused effort and time. In addition to creating a platform that’s easy to navigate and top-notch content that drives engagement, you must constantly promote yourself to raise awareness and bring fresh eyes to your material. As counter-intuitive as it might sound, when you’re in the process of trying to grow a fledgling handful of followers into a thriving community of dedicated readers, one of the best ways to do so is by giving away your best posts. Why? Because in building relationships with bloggers who have already developed a community of followers whose interests overlap with your area of expertise, you can gain exposure to new readers who will then hopefully take an interest in hearing more of what you have to say. As a blogger myself, I've done this firsthand through Facebook, Twitter, Pinterest and strategic guest blogging opportunities. Though a bit intimidating at first, reaching out to bloggers I admire who cover similar topics has yielded valuable guest blogging opportunities that have helped me to steadily increase my reach and gain new readers for my own blog. Based on that experience, here are five secrets to success in scoring great guest blogging gigs that will help you grow your audience:

1. Know your niche.

What topics do you cover? How often do you post? What are your visitor stats? Who is your ideal reader? You need to have a strong grasp of these things so you can identify the right bloggers to connect with whose audience will most closely align with your own. It’s also important to make sure that somewhere on your site – whether it’s in the sidebar of your blog or on your about page – you have an introduction that’s crafted to quickly and succinctly orient new readers to your community. Focus on the reader’s interests by briefly explaining who you are, what topics you cover and what qualifies you as an authority in your niche. Point them to your most popular posts and invite them to subscribe to your content. And don’t forget to include a way for them to get in touch with you to pave the way for conversion from causal reader to paying customer.

2. Do your research.

You don't want to connect with just anybody out there with their own platform; you want to be strategic with the relationships you build. As a creator of content, you likely read quite a few blogs yourself. What are they? Do they cover similar topics? Is their demographic the same as yours in any way? It may be helpful to make a spreadsheet with these details, along with contact information to make your life a little easier when it comes time to reach out.

3. Become a prolific commenter.

By commenting, I mean both on your own blog in response to comments from your readers and also on blogs that you regularly read and follow. The blogging world is all about connection, community and driving conversation. If you stay silent, you’ll cut yourself off from opportunities to cultivate a more deeply engaged reader base. Although it may be impossible or impractical to reply to every single comment on every single blog post you write, you should make a habit of checking the comments section and replying to readers directly. Better yet, see if your platform has a tool that will alert you by email whenever you receive a new comment so that you can reply quickly and boost the chances of keeping the conversation going. When commenting on another author’s blog post, be sure to leave a thoughtful response. Avoid generic feedback like, “great post,” and opt instead for noting what what you found uniquely insightful or inspiring about the post, asking a question that provokes further debate and discussion or even answering a question the writer might have posed within the post itself. By doing so, you not only contribute in meaningful way to their community, but you also encourage them to check out your own blog as well.

4. Make a pitch.

Once you’ve acclimated to interacting with other bloggers and have a strong grasp of blogs that are aligned with your own blog’s niche, it’s time to reach out and make a pitch. By now, you should be very familiar with the content on the blogs you’ll be pitching to—what topics they cover, what they’ve written about recently, who runs the blog, etc. Not sure where to go from there? Here are some suggestions for crafting your message:

• Employ a tone that’s personal and friendly while keeping your request brief (no more than two paragraphs).
• Reference some of their recent posts so they can see that you are a real follower of theirs and you’re not just sending out the same pitch en masse to anybody with a blog.
• Provide links to your blog, portfolio and social media profiles to help them get a feel for your expertise, writing abilities and point of view.
• Be specific about what you’d like to write about, whether it’s a certain topic where you have expert advice to give or a series they’re doing where you can offer valuable insight.
• Follow up if you don’t hear back, allowing a week or so to make sure they’ve had time to review and process your request.

5. Become a contributor.

If you happen to have a little extra time on your hands, becoming a regular contributor on a high-traffic blog is a sure-fire way to connect with new readers who otherwise may not have found you. In addition to building your portfolio and legitimizing your expertise, being a contributor ensures major publicity for your content and exposure on a much broader level. Although developing an organic following will take some time, defining your blog’s niche, finding similar blogs to strategically connect with, engaging in the blog community through comments, pitching ideas to bloggers and contributing to high-traffic sites on a regular basis will help you develop valuable connections that will lure new readers to your blog. And when you feed these readers a steady diet of insightful, conversation-provoking content, you’ll find they’ll not only become a regular fixture in the burgeoning community that’s developing around your content and your brand, but that they’ll also become your allies in recruiting new members by sharing your great stuff within their own circles.

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