Tricks of the Trade: 7 Secrets to Conquer Your Next Trade Show

Ah, yes, the trade show circuit. If you're a small- to medium-sized business just breaking into the scene, it may feel as though you have quite a steep learning curve ahead. But it’s one that’s well worth your while, as few events can compete with trade shows in the sheer volume of exposure and opportunities for networking with clients, prospects and industry leaders that they offer. And with careful planning and strategic execution, your company can be well positioned to go head-to-head with even the most formidable Goliaths in your field.

But wait, you say, how can I hope to compete when they have far more money and resources to spare? Here’s the secret: what really gives the big firms their advantage isn’t necessarily their gargantuan budgets; it’s their experience. They’ve been in the game long enough to know what works and what doesn't, which allows them to sharpen their focus and avoid potential pitfalls.

To help level the playing field, here are the insider secrets that you need to know to conquer your next trade show without blowing your budget.

Secret #1: Bring plenty of firepower.

By firepower, I mean people. You can't just park a couple of employees in your booth and hope for the best.

Of course, you should man your booth at all times, but it takes more than that if you want to play ball with the big boys.

First of all, you need the right people at the booth. Not everyone can talk with potential customers, understand their issues and respond with helpful solutions on the spot. You must call on your most experienced, most personable front-line employees to fill these slots.

Second, you need another team of people circulating the trade show. It’s up to you to seek out and create opportunities, not sit back and wait for them to come to you. So make sure you have another string of well-spoken, outgoing employees working the floor for you.

Secret #2: Attend alternate events.

Most trade shows include alternate events either on- or off-site. Always make sure your company is being represented at as many of these events as possible.

The trade show floor has its own tone and formality, but when you can get in front of potential customers – and competitors – in a less rigid corporate setting, you can often strike up casual conversation that plant the seeds for valuable long-term relationships.

Many trade shows also offer classes and workshops. Even if you don't need the information being presented, show up and meet people. See who’s there asking questions and follow up with them afterward. These kinds of conversations are critical for building relationships, and they're never going to happen spontaneously at your booth.

Secret #3: Corner your customers at their booths.

Another way to open the door to new sales opportunities is to go to meet prospective customers at their own booths.

It takes a special finesse to pull this off well. Companies attend trade shows to make sales, not to be sold to.

The key is to carefully select which prospects you should approach prior to walking the floor. Then be mindful of your timing. If your potential customer has a small crowd around their booth, it’s not the time to jump into the fray. But if they're sitting around and the crickets are chirping, then that’s your cue to walk up and introduce yourself.

Keep in mind, too, that as the trade show winds down, activity dwindles. This can be an excellent time to make the rounds to the prospects you've scouted out. You don't want to interrupt folks if they're breaking down their booths, so be considerate. If you have lots of customers you want to network with, save your coldest leads for the end of the trade show so that you don’t risk missing an important connection.

Secret #4: Collect contact information.

Always obtain information from your new contacts in any and every way you can – whether it’s by gathering business cards or just jotting down handwritten notes on the fly. It's not enough to collect the information, though. You need to have a plan.

Make sure you take notes as you go, for example. Develop a keyword system so you can move quickly while still providing useful cues to help you remember important details of your conversation.

Purchase a business card scanner that will scan and automatically populate the information from a card into your contacts system. Anytime you get a break during the day, scan your cards and augment each one with all of the details that you can remember from your encounter. When the day is over, it's going to be hard to remember which card belongs to the man you met at 8:30 a.m. who asked you to call him on Monday morning because he is highly interested in your services.

Secret #5: Garner intelligence on competitors.

While you’ll want to maximize the time you spend with customers and prospects, it’s also worth your while to make time to research your competitors. After all, how often do you get direct access to potentially senior-level sales staff in your competitors' companies?

Be ethical, but don't be afraid to hide your badge, either. You may only get a few brochures with their latest product details, but with a few well-placed questions, you could also uncover other critical information that could have a far-reaching impact on your business.

Secret #6: Don't skimp on printed materials.

Can you imagine the embarrassment and frustration of having a juicy prospect right in the palm of your hand only to have nothing to offer him as a take-away?

That’s why you never, ever want to run out of brochures, business cards and other printed materials. Have more than you need on-hand. Be sensible, but it's better to over-estimate than to run out.

Be very aware of your supplies, especially if you have multiple trade shows on the horizon. If you're getting low, now’s the time to order more – not when you’re trying to pack and ship everything to your booth.

Secret #7: Communicate with the event coordinators.

The most important people you can know before you arrive are the event coordination staff for both the event and the location. Often this may be the same person, but always find out for sure. The trade show itself sometimes has its own staff to help coordinate logistics and other details while the venue where the trade show is hosted may have a separate group. If something goes wrong, you need to have these people on speed dial (and, more importantly, you need them to know who you are when they answer the phone)!

Don't wait until a few days before the event to introduce yourself; be the early bird that gets the worm. Yes, these event coordinators may hear from hundreds or thousands of attendees, but reaching out never hurts. These folks can save your entire trade show because they know all the tricks and where to find things if something of yours is missing or needs to be replaced at the last minute.

Bonus secrets

Finally, here are a few more tricks you should have up your sleeve to help grease the gears at your show:

• Run a contest or drawing for a prize that people actually want.
• Offer coffee and snacks for those who stop by your booth.
• Arrange your booth in an open floor plan.
• Make eye contact with those walking by and greet them with a smile.

While these small details won’t necessarily make or break a sale, they all contribute to making your booth a place that feels welcoming and approachable to prospects. Remember, at the end of the day, we’re all just human, and sometimes a simple smile can be all that’s needed to disarm a passer-by and open the door to a great conversation.

Don't let a moment of your next (or first!) trade show event go to waste. Use these secret strategies to make the most of every opportunity it affords. With a solid plan of action and plenty of preparation, you’ll return to the office with a proud feeling of accomplishment and a large stack of valuable contacts that will make all of your planning and strategizing well worth your while.

---

PPC & SEO: Two Great Traffic-Building Strategies That Work Great Together

All too often, businesses approach pay-per-click advertising and SEO as mutually exclusive options. After all, why pay for results when you can get them for free? Well, it’s not quite that simple. In today’s digital age, PPC and SEO are both highly effective tactics for finding new potential customers and driving them to your website. Each has its own strengths and serves a specific set of objectives, and more often than not, they are most effective when used in conjunction as part of a coordinated search marketing campaign. Here are four ways that integrating both PPC and SEO into your search marketing efforts can help you capture more traffic than either one alone:

Cover all your bases.

Because achieving a significant improvement in your organic search ranking is a time- and labor-intensive process, it’s best to concentrate your SEO efforts on the few specific keyword sets that fall within the sweet spot where your potential to conquer the category and the potential revenue to be gained as a result are highest. However, that doesn’t mean you have to give up entirely on all the other keyword sets that your prospective customers use daily to search for the products and services you offer. This is where a well-executed PPC campaign can complement your SEO efforts by allowing you to target a broad array of keywords without diluting the focus of your SEO campaign. Furthermore, since it may take months or even years to see a measured improvement in your organic search ranking (depending on the level of competition within your category), targeting the same keyword sets with both your SEO and PPC campaigns can be a very effective strategy, since you’ll likely reap more immediate results from your PPC efforts while you continue laying the foundation of your SEO tactics.

Sharpen your strategy.

Again, because SEO is a long-term proposition by nature, you don’t necessarily get immediate feedback on how well your campaign is performing or whether you are focusing on the keyword sets with the greatest potential to deliver business to your door. With PPC, however, you get clear metrics on the performance of your campaign from day one. As you monitor these results over time, you’ll gain valuable insights into which keyword sets actually drive the most traffic to your site and achieve the most conversions, which can help you shape and refine your SEO efforts to achieve greater results.

Increase your visibility in highly competitive categories.

One of the greatest challenges of SEO is that you ultimately have no control over the result of your efforts. While there are plenty of time-tested tactics you can employ to improve your ranking, there is absolutely no way to guarantee how high you will climb or how long it will take you to achieve an optimal ranking. For some keyword sets where there is heavy competition, the reality is that you may never be able to reach the first page or two of organic search results, especially if you’re in a category where many of your competitors are engaging in underhanded black-hat techniques. When it comes to PPC, however, you are in control, and your primary limitation is your budget. So, for example, if you were trying to conquer the relatively broad keyword set “Charlotte dentist,” it could take you years of persistent dedication to blogging, inbound link building and other legitimate white-hat SEO tactics to land on the first pages of an organic search for those terms – if you ever do. However, if you have enough resources to dedicate to PPC, and you test and refine your campaign on a regular basis, you could find yourself leap-frogging over your competitors in no time.

Capture customers who don’t actually know they’re looking for you.

If you have a product or service that’s new to your market, many of the potential customers you’re trying to reach may not yet have the necessary level of awareness to be actively seeking out that product or service offering by name. Therefore, if you want to capture search traffic in the short term, you’ll need to get creative with PPC and target those who are looking for related services. For example, wellness coaching is a service that’s well known on the West Coast but unfamiliar in the East. If you were a wellness coach looking to break into the market in a city like Charlotte or Atlanta, you could execute a PPC campaign targeting keyword sets for related services such as career counseling or personal training. By doing so, you’ll be able to put your name in front of many people who might be a good candidate for your services, even if they don’t yet know it. Using this approach will help keep your sales pipeline flowing while you continue the foundational efforts necessary to conquer your long-term objectives of building market awareness and establishing a strong organic search ranking.

---