Keep it Social

Human communication is complex. The words that you use, the tone and volume of your voice as well as your body language and facial expressions all play a role in how your message is received by those that you are communicating with. A poorly chosen phrase or a simple misstep in your body language can steer a conversation into unexpected, and unintended, territory. In an age when so much of our communication has now become digital, the challenges have become even greater. Many of the social cues present in face-to-face interactions are all but impossible to convey. Body language and facial expressions are a non‐factor, and tone is as hard to express as it is easy to misinterpret. As a result, when communicating online, achieving clear understanding of meaning and intention comes down to the words that you use and how you use them.

Social communication

In today’s Digital Age, social media plays a pivotal role in the way companies communicate with their customers. But with the proliferation of social platforms – from standard bearers like Facebook, Twitter, LinkedIn and Google+ to niche sites like Pinterest, Instagram, Flickr and Foursquare – it’s easy to become overwhelmed by the task of managing your brand’s social presence. As a result, it’s tempting to find ways to automate this communication in order to save time and resources. This is exactly the solution that I discussed recently with a vendor who was promoting a platform that would automatically broadcast updates to dozens of social media sites each time a blog post, news release or similar content was published to our website. Rather than spending the time to post this content to each of our social profiles individually, this tool would do it all for us in one quick shot. While this may sound like a dream come true, the problem is that it is a blunt instrument-style approach to communication: every profile gets exactly the same update at the same time. But the reality is that not all social media sites are the same, and neither are the audiences that use them. The way you communicate with connections on LinkedIn should differ from how you do so on Facebook. Similarly, the content you’d publish on photo-sharing sites like Instagram, Pinterest or Flickr is completely different from the updates you’d post to a micro‐blogging site like Twitter. Each site has a syntax specific to that particular social media platform, and ignoring that syntax greatly compromises the effectiveness your communication. You absolutely have something to lose – the opportunity to connect with your audience in a meaningful way. Some might argue that since the posts are automated, you’ve got nothing to lose by trying this approach, but that is incorrect. You absolutely have something to lose – the opportunity to connect with your audience in a meaningful way. And that lost opportunity could cost you dearly if the tailored messages of your competitors reach your potential customers where your robotic, automated communications miss the mark or, even worse, alienate your followers. In the end, while automation will save you time, it does so by taking away your ability to customize your message for specific audiences and platforms.

Be social, be specific

Stepping back from social media for a moment, think about human communication in general. We change the way that we speak and the messages that we send depending on who our audience is. You speak to your friends differently than you speak to your family. You communicate with co‐workers and peers differently than with clients and customers. Effective interpersonal communication requires an understanding of how best to convey your desired message to those you are speaking with. This is not something you could ever automate; it requires a human touch. When it comes to communicating via social media, the medium and the methods may be different, but the basic underlying principal remains the same: to be effective, your message must be tailored to the audience that will receive it. Although the channels themselves may be digital, you can’t eliminate the human element. For an example of how different messages should be tailored to different platforms – and why not every update is right for every social media profile you manage – let’s take a look at how my company shares our news and announcements. When we acquire a new certification or receive recognition that’s worthy of a press release, we promote that accomplishment on sites like Linkedin, Twitter and Facebook where followers naturally expect to see updates about what’s going on with our company. In each case, we use the specific syntax and conventions of that site – such as hashtags on Twitter – to make sure those updates are in a format that audiences are familiar with and can easily find. We do not, however, share content like this on sites like Flickr or dribbble because those platforms are visual in nature, and these particular announcements have no meaningful visual component to them. If instead we are publishing an update about a new website project that we are launching for a client, we will again post that announcement to Linkedin, Twitter and Facebook, but we will also add updates to social media sites that are more visual in nature because, for this update, we do have good image-based content (i.e., a screenshot of the new design) that can accompany the post. Each time we post an update to social media, we consider the nature of the content to decide which sites are most appropriate for those updates. Additionally, each social media post that we make uses the specific syntax of that social media platform.

Forget trying to do it all; focus on doing it right

The concept of automating your social media communication is only an attractive option if you are trying to publish content to so many social media sites that doing so has become unmanageable drain on your time. If this is the case, the solution isn’t to find a way to automate the work; it’s to streamline your activities to include only those sites that are a good fit for your needs. Trying to use every single social media site available to post as much content as possible is not a sound strategy. Why? Because social media platforms are overrun with self-promotional content that is irrelevant to audiences, and users of these platforms are quickly becoming conditioned to tune out this static. Sending automated updates to dozens of sites at once, without ever considering whether or not those updates are appropriate for those sites, just adds to this problem. Is that how you want your company’s news and announcements to be perceived – as part of the useless glut of social media updates? So if taking the time to individually update dozens of social media profiles for your company is not the answer, and automating those updates is also a no‐go, then how can you use social media to effectively communicate your organization’s message? The first step is to speak with a professional team that can help you establish an appropriate social media strategy – one that suits your brand and fits into your overall marketing plan. That team can help you identify which social media sites your audience is actually using and what types of updates you should send to each platform. They can also help you develop a rhythm for social media updates – one that you will be comfortable executing on a regular basis. By identifying the right sites for your organization and understanding how to use those sites effectively, you can capitalize on the power of social media to grow your brand and your business.

Case in point: KLR

KLR is a large accounting and business consulting firm headquartered in New England. In developing their social media strategy, they realized that while their target audience does likely use Facebook (after all, who doesn’t at this point?), they do not use that platform to search for the types of high‐end accounting and business planning services that the firm offers. As a result, promoting their services to that audience on that platform would be inappropriate, and their content would fall on deaf ears. Instead, KLR uses sites like LinkedIn and Twitter, where they have built a network of business connections that recognize them as thought leaders in their industry, to promote their services. Does this mean they turned away from Facebook altogether? Not at all; rather, they determined a more effective use for the platform: communicating with current and prospective employees, including interns whom they were looking to attract to the firm. Recognizing that college-age students would absolutely be using Facebook to research potential employers and positions, KLR decided to use their Facebook profile to showcase their company culture and their standing as a “Best Place to Work” for eight years running. By evaluating different social media sites, which segments of their audience (if any) are using those sites, and how they can most effectively convey their messages across that landscape, KLR has made the most out of the time they spend managing their social media presence.

A final word

Social media can be invaluable in its role as an open line of communication between your company and its customers. However, it can also be one of the surest ways to waste time and resources if you don’t have the right strategy in place. Make sure you’re getting the most from your efforts by contacting a digital marketing specialist to discuss your company’s needs. Together, you’ll be able to define your company’s voice and bring a human touch to your social media strategy.

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Your Brand: A Love Story

There are people who use a phone, and there are people who carry their phone like a badge of honor. There are people who drink coffee, and there are people whose coffee cup is an extension of their self. There are people who drive a car to get from point A to point B, and there are people for whom their hood ornament is crest they’re proud to bear.

What’s the difference? It all comes down to love.

The love story between the world’s most popular brands and their customers starts just like any other: it’s a story of people coming together over shared passions.

You see, today’s social media era has stripped away the barriers that once separated companies from their customers. Whereas yesterday’s traditional media outlets maintained tyrannical control over the flow of information and ideas, social media has paved the way for a genuine exchange of two-way communication.

In this new paradigm, the public has no affection for the face of corporate America. Instead, today’s customers expect the companies they do business with to be human and to exhibit all of the qualities inherent in human relationships – transparency, respect, conscientiousness, kindness, trust, generosity and the like.

As a result, to succeed in this brave new world of business, you must stop relating to your customers as a company and start relating to them on a human level.

Here are four key principals to humanize your company and build a brand your customers will fall in love with:

Open the dialog.

Social media is your means to bridge the gap between the market and the masses. But of course, it’s not enough just to be present on Facebook, Twitter, Instagram and the like. You must be an active participant in the communities where your tribe lives, and you must mold your participation in ways that humanize your brand and break through the barriers to gaining trust.

You must put as much effort into listening and responding as you do into putting your own content out into the world. You must prove that you serve at the pleasure of your customers, not the other way around.

For example, on Twitter, it’s a good idea to allow trusted employees to have individual accounts that they can use to respond to customers on the company’s behalf, as opposed to maintaining a singular universal company brand account without a name or face attached to it.

Also, consider hosting chats, forums or webinar sessions where customers and colleagues in the industry can log in and connect with your company in real time, creating an environment of open communication and fostering feelings of trust and likability.

Commit and admit.

Nothing earns trust in human relationships more than sincerity and the willingness to admit when you’re wrong.

The relationship between your company and its customers is no different. To survive in today’s 24/7 world of accessibility and accountability, you must commit to 100 percent transparency.

That pledge is easy to uphold when times are good. When you’re proud of the things you and your employees are doing, it’s a pleasure to speak openly about them.

But you also must be willing to publicly accept responsibility when you fall short, make a mistake or fail to satisfy a customer. More importantly, you must take the initiative to make concrete changes that will set you apart from competitors that are content to languish in the status quo of corporatism.

Starbucks is a shining example of this customer-centered commitment to transparency. Whenever a customer is displeased, no matter the reason, they are either given a gift certificate for their next visit or their order is remade on the spot with no questions asked. By adopting this policy of open communication, Starbucks has created a strong sense of community and respect where customers feel their voices are heard and their business is appreciated – and, in turn, they reward the company with their undying loyalty and evangelism.

Pull back the curtain.

When it comes to relating to customers, company owners can no long play the role of the great and powerful Oz, tucked away safely behind the curtain of PR flacks who run interference to preserve some carefully polished (if somewhat phony) image.

By allowing greater accessibility, the company CEO can easily become the friendly face of the brand.

Perhaps the epitome of infusing personality into the promotion of products are the dynamic duo of Ben Cohen and Jerry Greenfield – the masterminds behind Ben & Jerry’s. The company’s about page relates the “long, strange dip” of two very real people from humble beginnings who became a worldwide ice cream success story. They’re hardly your typical buttoned-up, suit-and-tie-clad CEOs, but they are 100 percent authentic, and their customers recognize and reward their lack of pretense or posturing.

Surround yourself with a trustworthy (and trust-building) team.

The responsibility for putting a good face on the company isn’t relegated to the C-suite; it’s up to every employee to gain and maintain the trust of the customer.

When you can show that it’s not just the owner or the board of directors or the marketing department that toe the company line but that every single employee at every level of the company stands for the same set of core values, your customers will respond favorably and be inspired to become an advocate for your brand.

Many savvy companies that have embraced this new reality have adopted an open-door policy to using social media. Whole Foods Market is a great example of this community-minded, team-based approach. The entire company, along with its employees, take an active role in promoting environmental and humanitarian causes via social media networks. As a result, Whole Foods’ customers value not only the products they sell but the people behind the brand, and in turn, they do what they can to help promote a company with a conscience that puts people ahead of profits.

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