The Who, What, When, Why and How of Successful Email Marketing, Part II

Email marketing: it’s not the newest, shiniest weapon in your business growth arsenal. But there’s no denying that it’s still a highly efficient and cost-effective way of communicating with your existing customers as well as new prospects. But don’t let the low barrier to entry lull you into a false sense of security. There are certain fundamentals you must follow if you want to create a campaign that captivates and motivates versus one that is ignored and condemned to the trash folder. In part one of this series (http://www.famefoundry.com/11041/the-who-what-when-why-and-how-of-successful-email-marketing-part-i/), we examined the quality of the recipients to whom our campaigns are sent and solidified a strategy for when and why to send them to ensure that we do not overwhelm those recipients with messages that are unimportant or unnecessary. Now, we’ll turn our focus to the remaining two fundamentals of email marketing success: what we will say and how that message will be delivered.

The How

No matter which email marketing platform you use to create and send your campaign, all include templates that provide designated areas for content that can be easily edited. The issue with these templates, of course, is that they are, well, templates. As a result, when you use them, you run the risk that your emails will look nearly identical to others that your customers receive, and simply adding your logo is not enough to create real differentiation. As a result, used as-is, they can make your marketing campaigns look cheap and unprofessional. This is why customization is a must. All of these email templates are built with HTML, the same programming language used to construct websites. Behind the scenes are code and images that can be edited to create a more custom-tailored look and feel. Due to the highly technical nature of making modifications within the HTML code, this is probably not something you should DIY but rather entrust to your web development team. They can shape and refine these pre-existing templates or even create a completely unique template design from scratch that integrates seamlessly with all elements of your brand’s visual identity (i.e., your website, printed materials, etc.) and sets you apart your competitors. Whichever approach you choose, this represents a relatively small one-time investment that will pay great long-term dividends as you use your branded templates time and time again. Ideally, you’ll want to establish a few different email layouts that can be used for various purposes, such as newsletter-style content, major announcements and perhaps service alerts or other time-sensitive notifications. The template formats you require will of course depend on your business needs, but by having a few on-hand to choose from, you can ensure all of the email communication that you send reflects well upon your brand.

The What

Subject, subject, subject

No matter how beautifully designed your email might be, that design isn’t worth the pixels it’s transmitted on if your message goes straight to the trash unread. Your subject line is the make-or-break factor that will determine whether the recipient will grant you even just a few seconds of their precious time and attention. A line that’s boring and unimaginative provides zero motivation for them to give your message a second glance. One that’s too over-the-top screams “SPAM!” and is just as likely to be ignored. Subject lines that are too long, written in ALL CAPS, filled with exclamation marks or intentionally deceitful (e.g., including “Re:” to make the email appear as if it’s a direct reply to a message from the recipient) are guaranteed to work against you, so avoid them at all costs. Effective subject lines are neither vague nor dull. If you received an email with the nondescript subject line “News Update,” would you read it? Neither will your customers. Similarly, the subject line “April Customer Newsletter” explains what the email itself is, but it offers no insight into the content of its message. For my own company’s email newsletters, we have eschewed these types of easily disregarded subject lines in favor of more descriptive ones that tease the content. In doing so, we have achieved much better open rates. One way to boost the success of your subject line is to frame it in the form of a question, such as “Are you considering a move to the cloud for your business?” or “Do you know the reasons companies usually struggle with a move to the cloud?” Those two subject lines are ones I actually tried recently along with a more straightforward one – “Challenges of Moving Your Business to the Cloud”. While all three saw relatively good open rates, the two that posed a question to the recipient well outperformed the other. Start paying attention to the emails that land in your own inbox. Which subject lines catch your eye? Which do you gloss over without a second thought, and which ones prompt you to hit the “delete” button immediately? Soon you’ll begin to discern which types of lines are most effective, and you can apply these techniques to your own campaigns.

Inform, don’t overwhelm

Now that you’ve formulated an attention-grabbing subject line that will motivate your recipient to open your email, the next challenge you must conquer is the content of the email itself. All too often, companies try to communicate too much via their emails, with the end result being that the recipient is too overwhelmed to fully process and take action on the information being conveyed. Many email newsletters fall into this trap, with company announcements, blog articles, product highlights and more crammed into a single message. In an attempt to make sure the recipient has access to every piece of information that could possibly be of value to them, the e-newsletter becomes a scattered mess that lacks organization and direction. Additionally, this information is usually presented in full within the body of the message itself, instead of prompting the reader to click a link to access the full text via a web page. As a result, the number of ideas coupled with the depth of their presentation spells doom for the campaign. A quick scan of the message is enough to turn the recipient away because they have no desire to invest the time necessary to sort though the barrage of content to find the one or two bits of information that might be of use to them.

Be a tease

Avoid this “much too much” trap by editing and teasing your content. Include no more than three key ideas per newsletter. Sure, you may have more than three things to say, but you must be ruthless in your selection process, and save the rest for another missive or another medium. Next, present those three (at most!) ideas in the form of short teasers. A title, a short intro to the news item or article being highlighted and an accompanying image are all you need to pique your reader’s interest – along with a link prompting them to read more on your company’s website. By doing so, you’ll ensure that your email newsletter offers a clean, visually appealing presentation that can be scanned and processed in a matter of mere seconds. If a reader is interested in one of the three key ideas you’ve presented, they have the option to easily obtain more details for themselves. Of course, this approach has the added benefit of driving users to your website and increasing that site’s exposure to new audiences. When I suggest this “click to read more” approach, the reaction I most often receive is that readers “don’t like to click a link” but rather want to read the article in their email message. I have no idea where this belief came from, but it is false. Users are more than comfortable with clicking links, especially if it comes from a trusted source (see Part I for the benefits of using a carefully curated email list of customers who know who you are already). The Internet is driven by clicks, so do not be afraid to embrace this behavior! By mastering these five fundamentals of successful email marketing – the who, what, when, why and how – you can help to ensure that your messages are a welcome presence in your recipients’ inboxes, that they are read and, most importantly, that they motivate your customers and prospects to take the action you desire.

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Two-Faced: The Promise and Pitfalls of Facebook

With 250 million members and growing, Facebook is a siren’s song for marketers and business owners. Its allure lies in its promise of instantaneous access to legions of followers, but therein also lies the danger. With all the hype surrounding social media, misconceptions about Facebook’s capabilities as a marketing tool are rampant. It’s easy to latch on to the seemingly obvious benefits while overlooking the hidden perils. Before you steer your brand on a course to social media suicide, let’s take a closer look at some of the nefarious half-truths that permeate the buzz about Facebook and sort out perception from possibility.

Facebook is free advertising.

This much is true: It doesn’t cost one dime to create an account or set up a fan page on Facebook. But that’s where the free ride ends. In fact, Facebook is neither free nor advertising. Advertising in the most traditional sense of the word implies one-way communication. It represents a carefully polished, thoroughly sanitized version of a company’s image that is presented to a statistically favorable audience through structured media outlets. Social media by definition demands interaction. As a result, using any social media platform as a tool to grow your business requires a significant investment of time and effort – precious resources of which many companies today have little to spare – to nurture relationships and cultivate a following. You can’t approach Facebook as you would an advertising campaign with tidy short-term objectives and a finite lifespan. Instead, you must be willing to make a long-term commitment and have the patience to let the return on your investment develop over time. Furthermore, unlike traditional advertising, Facebook is not simply a vehicle for self-promotion. Creating a Facebook page is like standing on a soapbox. You can gather a crowd and take the stage, but if you do nothing but talk endlessly about yourself, your products and your achievements, everyone will quickly leave and go elsewhere.

Facebook is an easy way to connect with your customers.

Yes, your 10-year-old son and your 85-year old grandmother can set up a Facebook page. The developers behind Facebook invested untold hours and resources in a simple, user-friendly interface in order to ensure just that. Facebook is not the ends; it's the means. However, the act of creating a page is not the point. It’s not the same as putting up a billboard on the side of the road where the end goal is to gain attention by the simple fact of existing in the space. You must do more than establish a presence; you must commit yourself to being fully present on the site. The gift that Facebook and other social media sites have given to marketers and business owners is removing the middlemen of print and broadcast media that were once your only lines of communication with your customers. However, having the ability to communicate directly does no good if you do not use it to your advantage by actively engaging your followers. How do you do this? Offer them something of value, start a conversation, provide a forum for meaningful interaction, post diverse kinds of content. Put yourself in your customer’s shoes and think about what you would respond to. Think about what all of your fans might have in common and build your following around that. Your Facebook page might not even focus on your business or industry at all. That’s fine, as long as what’s there is entertaining or thought provoking or relatable – something that people can latch onto and encourage others to do the same. In short, Facebook is not the ends; it's the means.

There’s no harm in trying Facebook.

You’ve heard all the chatter about Facebook, and you’ve decided to take the plunge, thinking you’ll figure it out as you go. Stop right there. The problem with taking a trial-and-error approach is that there are no take-backs in the world of social media. Your mistakes are on display for all to see and can be unearthed again and again. Post content that is poorly conceived or badly executed, and you take a chance at being the Internet’s next viral sensation (and not in a good way). Of course, that’s the worst-case scenario. But the indisputable truth of the matter is that your efforts can backfire if you don’t come out of the gate with a strong, clearly defined strategy and commit to sustaining your efforts over time. There are no take-backs in the world of social media. As a marketer or business owner, you can’t afford to enter into Facebook lightly. Lackluster communication will damage your brand. Just as easily as you can update your status, your fans can hide you from their feed. The more eagerly you flood your followers with content that’s not relevant or lacks creativity, the more you risk alienating your once loyal customers. Take a step back and think about how your activity on Facebook reflects on you and what it reveals to your customers about your motives. For example, focusing on self-promotion sends a clear message to your fans that you have no interest in them or desire to forge a meaningful connection. Remember, everything that you broadcast over Facebook becomes part of your brand legacy.

The more fans, the better.

As is the case in most areas of business, there is strength in numbers on Facebook. Or is there? Without question, Facebook has the numbers. Over 50 million new users joined in the past three months alone, leaving marketers who cling to the traditional media metrics of reach and demographics salivating. However, Facebook’s true strength is not in the exposure it offers to this vast sea of humanity. It’s in the platform’s strength as a channel of unobstructed communication between you and your customers as well as between your customers and their network of friends. The number of fans you have on Facebook is meaningless in and of itself. Just as it takes next to no effort on your part to create your page, it requires nothing but the click of a mouse for someone to “fan” you. But if that is the last interaction you have with them, then it does nothing to improve your bottom line. What you really need are loyal fans who are passionate about you and who are actively spreading the word about what you have to offer. You need to develop a following of people who are personally invested in your success. It’s not about quantity; it’s about quality.Wired magazine founder Kevin Kelly describes on his blog the importance of what he calls “True Fans,” defined as “someone who will purchase anything and everything you produce.” Once you have committed yourself to Facebook, it is imperative that you seek out these types of fans and feed them meaningful content that they can spread like wildfire throughout their various networks of family, friends, colleagues and acquaintances. When it comes to fans and Facebook, it’s not about quantity; it’s about quality. All of this is not to say that you shouldn’t view Facebook as a powerful grassroots marketing tool or that the challenges outweigh the benefits. However, it is to say that you shouldn’t blindly follow the masses to Facebook because you think it’s cheap, easy and free of risk. Instead, be realistic about the investment of time and effort required, cultivate a loyal group of real fans and communicate with them in a way that is really engaging. As always, if you’re not sure where to start and need help making sense of it all, please feel free to call us. We can help you separate Facebook fact from fiction and put you on the right track to using social media as a tool for building meaningful customer relationships.

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