The Who, What, When, Why and How of Successful Email Marketing, Part II

Email marketing: it’s not the newest, shiniest weapon in your business growth arsenal. But there’s no denying that it’s still a highly efficient and cost-effective way of communicating with your existing customers as well as new prospects. But don’t let the low barrier to entry lull you into a false sense of security. There are certain fundamentals you must follow if you want to create a campaign that captivates and motivates versus one that is ignored and condemned to the trash folder. In part one of this series (http://www.famefoundry.com/11041/the-who-what-when-why-and-how-of-successful-email-marketing-part-i/), we examined the quality of the recipients to whom our campaigns are sent and solidified a strategy for when and why to send them to ensure that we do not overwhelm those recipients with messages that are unimportant or unnecessary. Now, we’ll turn our focus to the remaining two fundamentals of email marketing success: what we will say and how that message will be delivered.

The How

No matter which email marketing platform you use to create and send your campaign, all include templates that provide designated areas for content that can be easily edited. The issue with these templates, of course, is that they are, well, templates. As a result, when you use them, you run the risk that your emails will look nearly identical to others that your customers receive, and simply adding your logo is not enough to create real differentiation. As a result, used as-is, they can make your marketing campaigns look cheap and unprofessional. This is why customization is a must. All of these email templates are built with HTML, the same programming language used to construct websites. Behind the scenes are code and images that can be edited to create a more custom-tailored look and feel. Due to the highly technical nature of making modifications within the HTML code, this is probably not something you should DIY but rather entrust to your web development team. They can shape and refine these pre-existing templates or even create a completely unique template design from scratch that integrates seamlessly with all elements of your brand’s visual identity (i.e., your website, printed materials, etc.) and sets you apart your competitors. Whichever approach you choose, this represents a relatively small one-time investment that will pay great long-term dividends as you use your branded templates time and time again. Ideally, you’ll want to establish a few different email layouts that can be used for various purposes, such as newsletter-style content, major announcements and perhaps service alerts or other time-sensitive notifications. The template formats you require will of course depend on your business needs, but by having a few on-hand to choose from, you can ensure all of the email communication that you send reflects well upon your brand.

The What

Subject, subject, subject

No matter how beautifully designed your email might be, that design isn’t worth the pixels it’s transmitted on if your message goes straight to the trash unread. Your subject line is the make-or-break factor that will determine whether the recipient will grant you even just a few seconds of their precious time and attention. A line that’s boring and unimaginative provides zero motivation for them to give your message a second glance. One that’s too over-the-top screams “SPAM!” and is just as likely to be ignored. Subject lines that are too long, written in ALL CAPS, filled with exclamation marks or intentionally deceitful (e.g., including “Re:” to make the email appear as if it’s a direct reply to a message from the recipient) are guaranteed to work against you, so avoid them at all costs. Effective subject lines are neither vague nor dull. If you received an email with the nondescript subject line “News Update,” would you read it? Neither will your customers. Similarly, the subject line “April Customer Newsletter” explains what the email itself is, but it offers no insight into the content of its message. For my own company’s email newsletters, we have eschewed these types of easily disregarded subject lines in favor of more descriptive ones that tease the content. In doing so, we have achieved much better open rates. One way to boost the success of your subject line is to frame it in the form of a question, such as “Are you considering a move to the cloud for your business?” or “Do you know the reasons companies usually struggle with a move to the cloud?” Those two subject lines are ones I actually tried recently along with a more straightforward one – “Challenges of Moving Your Business to the Cloud”. While all three saw relatively good open rates, the two that posed a question to the recipient well outperformed the other. Start paying attention to the emails that land in your own inbox. Which subject lines catch your eye? Which do you gloss over without a second thought, and which ones prompt you to hit the “delete” button immediately? Soon you’ll begin to discern which types of lines are most effective, and you can apply these techniques to your own campaigns.

Inform, don’t overwhelm

Now that you’ve formulated an attention-grabbing subject line that will motivate your recipient to open your email, the next challenge you must conquer is the content of the email itself. All too often, companies try to communicate too much via their emails, with the end result being that the recipient is too overwhelmed to fully process and take action on the information being conveyed. Many email newsletters fall into this trap, with company announcements, blog articles, product highlights and more crammed into a single message. In an attempt to make sure the recipient has access to every piece of information that could possibly be of value to them, the e-newsletter becomes a scattered mess that lacks organization and direction. Additionally, this information is usually presented in full within the body of the message itself, instead of prompting the reader to click a link to access the full text via a web page. As a result, the number of ideas coupled with the depth of their presentation spells doom for the campaign. A quick scan of the message is enough to turn the recipient away because they have no desire to invest the time necessary to sort though the barrage of content to find the one or two bits of information that might be of use to them.

Be a tease

Avoid this “much too much” trap by editing and teasing your content. Include no more than three key ideas per newsletter. Sure, you may have more than three things to say, but you must be ruthless in your selection process, and save the rest for another missive or another medium. Next, present those three (at most!) ideas in the form of short teasers. A title, a short intro to the news item or article being highlighted and an accompanying image are all you need to pique your reader’s interest – along with a link prompting them to read more on your company’s website. By doing so, you’ll ensure that your email newsletter offers a clean, visually appealing presentation that can be scanned and processed in a matter of mere seconds. If a reader is interested in one of the three key ideas you’ve presented, they have the option to easily obtain more details for themselves. Of course, this approach has the added benefit of driving users to your website and increasing that site’s exposure to new audiences. When I suggest this “click to read more” approach, the reaction I most often receive is that readers “don’t like to click a link” but rather want to read the article in their email message. I have no idea where this belief came from, but it is false. Users are more than comfortable with clicking links, especially if it comes from a trusted source (see Part I for the benefits of using a carefully curated email list of customers who know who you are already). The Internet is driven by clicks, so do not be afraid to embrace this behavior! By mastering these five fundamentals of successful email marketing – the who, what, when, why and how – you can help to ensure that your messages are a welcome presence in your recipients’ inboxes, that they are read and, most importantly, that they motivate your customers and prospects to take the action you desire.

---

Naughty or Nice?

If you’re guilty of committing these marketing no-nos, you may well be receiving a lump of coal from your customers this year.

Making constant demands of your customers

All too often, marketers act like petulant children, making incessant demands of their customers without providing any real service or value in return. “Buy now!” “Call today!” “Read this email!” “Share this on Facebook!” All your customers hear is, “Me! Me! Me! Give me what I want right now!” And what’s their reaction to such self-interested yapping? At best, it's a collective yawn; at worst, a complete tune-out. So what should you do instead? Fame Foundry friend Gary Vaynerchuk suggests hitting your customers in the face. Wait…let us explain. You see, about once a week, Vaynerchuk poses this question on Twitter to his one million followers: “Is there anything I can do for you?” And he does mean it literally. For example, when one of his followers in Canada wrote “Just ran out of Tabasco,” Vaynerchuk overnighted eight bottles. Image via Warren Weeks When another in Minnesota responded with a request for a cheeseburger, he opened the door the next day to find a delicious cheeseburger hand-delivered from one of his favorite restaurants. So what’s in all of this concierge-like servitude for Gary? It’s part of an approach that the always-colorful Vaynerchuk calls “jab, jab, jab, right hook” (which is also the name of his latest book) According to Vaynerchuk, a jab is anything of value — a joke, an idea, an introduction, and yes, even a meal. After he delivers a few jabs, he can then justifiably hit you with a right hook: a request to buy something. In other words, “jab, jab, jab, right hook” means “give, give, give, ask.” Note the emphasis on giving. You must give first and give generously before you ever ask for anything in return from your customers and prospects. As he explains in the book, “Your story needs to move people’s spirits and build their goodwill, so that when you finally do ask them to buy from you, they feel like you’ve given them so much it would be almost rude to refuse.” It’s a philosophy as simple as it is effective: put your customers first, and they’ll return the favor. As Vaynerchuk says, “If you’re in business, first and foremost, you have to be nice. Show your customers that you care.”

Insulting our intelligence

It’s 2013. We’ve all seen more than our fair share of advertising. We all have the Internet. So stop insulting our intelligence with your “candid interviews” and “medical experts.” After all, how many mornings have you found yourself leisurely chatting about the joys of breakfast cereal with an unseen interviewer? And, Post Foods, you really cannot be serious with this! Nobody’s buying it, and nobody wants to buy products from companies that don’t respect our ability to discern fact from fiction. If you want to engage with us, authenticity is the only way to get (and hold) our attention.

Playing to dirty motivations

Image via Amusing Planet This one is something of a corollary to insulting our intelligence. We all know that sex sells. We all want to be thinner, richer and more attractive. But we’re also savvy enough to recognize when we’re being manipulated by marketers. Take this ad for the Dodge Big Finish Event, which ends with a keeping-up-with-the-Jonses challenge: “Let’s see the neighbors compete with that!” Is that really the best selling point you have, Dodge? Similarly, this spot implies that the secret to unlocking popularity, confidence, masculinity and sex appeal is the keys to an Audi. If you really want me to drop upwards of $80k on a car, you’re going to need to do better than that. Educate your customers. Show them how your products and services will make their lives better, easier, more efficient or even more fun in a real way. Not in an aspirational, wink-wink, don’t-we-all-want-to-be-Kardashians way.

Committing a blatant money-grabbing maneuver

Contrary to the unforgettable line uttered by the infamous Gordon Gekko in the 1987 film Wall Street, greed is not good. While customers don’t begrudge any company the need to turn a profit, when they smell a blatant money-grabbing maneuver, they’ll quickly blow the whistle. For several years now, major retailers have been attempting to get a jump on Black Friday spending by opening on Thanksgiving day – a move that has been viewed by many as a morally questionable practice of allowing consumerism to encroach on one of our nation’s most revered holidays. This year, however, Kmart took a giant leap over the line of good judgment when they announced that they would open at 6 a.m. on Thanksgiving day and remain open for 41 consecutive hours. The public backlash was swift and sharp. Within hours of the announcement, hundreds of Kmart customers took to social media and threatened to boycott the store if it didn't reverse its decision so that its employees could spend Thanksgiving with their families. People called the decision "heartless," "greedy," "shameful" and "disgusting." Image via The Huffington Post "Shame on you, Kmart. I will never set foot in any of your stores again," wrote one now former customer on the company’s Facebook page. "I have family members that work in retail, and because of greedy retailers like you will not be able to spend the day with us." Another added: “Maybe Kmart should have shown they are thankful for their loyal employees and let them be with their families on Thanksgiving. I realize you are a corporation, and your goal is to make money...but sometimes you need to show and prove that people are important, too." So what lessons can you take away from Kmart’s Thanksgiving PR travesty? In your quest to own your market, always proceed with caution. Today’s consumers are not only smart but selective; they shop with their heads and their hearts. They want to deal with companies that demonstrate their dedication to serving the best interests of both their customers and their employees. They won’t trust their business to those whose only master is the all-mighty dollar, so make sure you always err on the side of ethics and in everything that you do, prove that it’s you who exists to serve the needs of your customers, not the other way around.

---