Management 2.0: How to Use Social Media to Boost Productivity

Social media: it’s not just for marketing anymore

Usually, when companies talk social media, the discussion revolves around how these networks can be used to strengthen connections and facilitate communication between their brand and their customers. However, what most companies almost never consider is how social media platforms can also be used internally to strengthen connections and facilitate communication between management and employees. In fact, more often than not, the use of social media in the workplace is a hot-button topic for managers who fear the specter of distraction and idleness. So is it really possible that social media – with its reputation as the ultimate time-waster – can actually promote productivity? Let’s take a look:

Facebook

As a manager, when you think of employees using Facebook at work, you probably imagine cubicles filled with people frittering away valuable company time posting status updates, commenting on friends’ photos and playing games like Farmville. But have you considered how you could use your employees’ affinity for Facebook to your advantage to foster better internal communication? By using the “Secret Group” setting, you can create a group that is visible only to its members. This option – along with the new Group Chat feature that allows multiple people to participate in a topic thread – make Facebook a great tool for far-flung teams to use for collaboration and brainstorming.

Twitter

In the world of social media, Twitter has perhaps the worst reputation as a forum for the inane. However, it’s also an invaluable weapon in the competitive arena. Never before has it been easier to keep tabs on your competitors, your customers and the trends that are shaping your industry and business today. Following the right companies, people and media outlets creates an infinite stream of information to cull for ideas and inspiration. Encourage your employees to keep their radar up and to share interesting finds with one another, and you may just find that the seeds of your Next Big Thing spring from Twitter. In addition, consider setting up a private Twitter account for your company, selecting the “protect my tweets” option to limit the visibility of your tweets only to those you allow to follow the account (i.e., your employees). Suddenly Twitter becomes a very useful tool for broadcasting company-wide updates and announcements – particularly if you’re managing a virtual workforce whose members are scattered across a number of different physical locations.

Google+

While brand pages for Google+ have yet to be unleashed, the ability to use the platform as an internal communication tool is already here. Specifically, the Hangout feature offers a free and easy-to-use group video chat platform. From remote presentations to meetings between colleagues who are traveling to impromptu discussions – there are a myriad of potential uses for Hangouts. And since Google+ is built into the Google suite of products, it won’t be a hard sell to your employees, since chances are good that they’re already using a number of other tools like Gmail, Docs and Reader.

New tools for a new workforce

As clichéd as the saying may be, when it comes to social media and productivity, it’s time to start thinking outside the box. These are tools to be embraced, not feared. Social media networks are where people live online today. Your employees use social media; they like and are familiar with its platforms and their conventions. So if you’re looking for new tools to promote productivity, improve communication and foster innovation among the members of your team, why not start with the ones that are already an integral part of their lives? Still not sold? Just remember this: at one point email was considered a waste of company time and money…and we all know how that turned out.

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The Trust Manifesto

For far too long, our economy and culture have been decayed by the cancer that is mass marketing. The marketing industry has over time lost respect for its role as the guardian of the relationship between a company and its customers. A practice once based in earning and protecting trust has eroded into the habit of obtaining the most promotion for the least amount of effort. Marketing no longer sees people but rather numbers and dollars. Simultaneously, just as marketing has dissociated the human element from its public, the industry has likewise stripped the lifeblood of creativity away from the artist. As this trend has continued unabated, innovation, inspiration and passion for the craft, once entrusted to the artist, have been sacrificed in the quest for easy gain. As we enter an age in which the methods of communication have been revolutionized, the old systems of mass marketing have been rendered ineffectual. In a marketplace founded by, built by and existing for the people, trust is the only fundamental currency. Therefore, the following maxims are hereby set forth as necessary elements to earning and keeping trust in the marketplace:

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• 1.

  All must be rooted in building trust. Any and all resources dedicated to the promotion of business must directly or indirectly be founded in trust. There are no shortcuts to developing an authentic relationship between company and customer.

• 2.

  Earned trust is the result of a personal investment. Customers must be seen as people, not statistics.

• 3.

  Passion for the work comes first. For marketers, the quality of work supersedes all measure of profit. The task of building trust demands time, money and sacrifice.

• 4.

  Creativity is not a fixed commodity. Creative ideas are the foundation of good marketing. As such, an ongoing investment must be made in cultivating an environment that breeds creativity.

• 5.

  The artist must be respected. Artists are the architects and guardians of trust. Marketing must respect its designers, writers, illustrators, photographers, engineers and all that create the element of trust.

• 6.

  Nothing must come between the artist and the client. Companies must have direct access to the artists that are charged with forging trust. Likewise artists must be able to engage in clear and open communication.

• 7.

  Only one owns the spirit of the work. While there may be many involved in the process, one person must assume ownership of the task. Creativity by committee will always fail.

• 8.

  The marketing firm that adheres to the principles of building trust must always defend and protect its own industry from practices that remove the human element from the marketplace. All entities in the business of earning trust are obligated to illuminate what is wrong and fight for what is right.

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