Power Points: 8 Tips for Creating Presentations That Sell

If the word “presentation” conjures thoughts of droning speeches and dreadful slideshows, you’re doing it wrong – and worse yet, wasting valuable opportunities to engage, convince and convert new customers. By following these eight tips, you can deliver more powerful, more memorable presentations that give your audience what they want in order to ultimately achieve the outcome you want.

1. Good tools do not good presentations make.

Today’s sophisticated presentation tools – from PowerPoint to Keynote to Google Docs – offer lots of bells and whistles. But don’t get so caught up in playing with all of the available options that you lose sight of your purpose. Whatever software or format you choose, slides are not a dumping ground for data or talking points. You don’t want your visual presentation competing with you for the attention of your audience. It’s there simply to amplify your key points, not duplicate them, so limit each slide to one single image or thought that reinforces what you’re saying. If you’re displaying a chart, graph or table, don’t leave it up to your audience to interpret the meaning of the numbers. Instead do the work of analyzing this data for them by making the title of your slide the main idea that you want them to take away (e.g., “Southeastern Region Exceeds Sales Goals” rather than “2012 Sales by Region”).

2. Don’t save the best for last.

In today’s digital age, attention spans are short. We’ve all been programmed to skim, scan, parse and move on. That’s why you can’t afford a long, drawn-out wind-up to ease into your presentation. Within the first three slides, you must convey to your audience what’s in it for them so they’re motivated to stay engaged with you. If you don’t come out swinging for the fences, they’ll quickly check out as their minds wander to something that’s more urgent in their own world, like their own list of impending to-dos and deadlines.

3. Know and serve your audience.

Let’s be clear: your presentation is not about you. It’s about your audience. You’re there to serve their needs, answer their questions and address their concerns. Because no two audiences are exactly alike, there truly is no such thing as a one-size-fits-all presentation. While the core of your presentation may remain relatively unchanged from one speaking engagement to the next, if you’re not shaping, tailoring and refining your message and delivery for the particular needs and interests of the audience in front of you, you’re doing a disservice to both them and you. That being said, the benefit of having a strong foundation in place and well-rehearsed is that you’ll be prepared to respond quickly to any opportunity that arises – no matter how tight the timeframe. For example, let’s say a conference planner calls you with a last-minute opening in their programming line-up. If you have your key points memorized and visual supports in place, an hour or so is all you’ll need to tweak your presentation, and you’ll be ready to take advantage of the chance to engage with a new audience without wrecking your nerves in the process.

4. Build trust first, last and always.

You can’t expect to convince anyone to do anything if they don’t believe in you. As a result, building trust with your audience is your first and most important objective. The task of establishing your credibility has much more to do with the intangibles of your presentation that what you say or what you put on screen.You must instill confidence with your visual presence, your body language and your demeanor. Be polished and professional from head to toe. Talk slowly and clearly, and don’t forget to breathe. Avoid mental placeholders like “um,” “uh” and “you know,” but don’t be afraid to pause when needed to transition between thoughts. No matter how nervous you might be on the inside, maintain good posture and steady eye contact with your audience from beginning to end. Always keep your composure even if things don’t go exactly as planned. Show that you respect attendees’ time and intelligence by providing real value and useful takeaway messages. Never, ever use jargon as a crutch to create the illusion of expertise. It’s much more important to be relatable to and easily understood by your audience.

5. Practice, practice, practice.

The art of public speaking is not one that comes naturally for most of us. That’s why preparedness is the key to being able to deliver your presentation with the polish and confidence you need to establish that all-important foundation of trust with your audience. Rehearse your presentation as much as possible, doing so in front of colleagues or other members of your team so they can offer feedback. Walk through every step from start to finish, just as you would on the day of, including setting up and using your digital presentation tools. Videotape your practice session. When you play it back, watch for any red flags that will undermine your credibility like verbal stumbling blocks, lack of eye contact, stiff body language, nervous fidgeting or lagging energy. Don’t forget to make contingency plans in case the situation throws you for a loop. For example, what if you arrive and there’s no way to project your presentation or your equipment malfunctions? Make sure you’re equally comfortable delivering your presentation with and without your visual aides.

6. Engage and energize.

Every presentation has the same core purpose: to motivate the audience to take a desired action. Just as with building trust, the secret of motivating an audience lies in the intangibles. Your PowerPoint presentation – no matter how beautiful and well-crafted it may be – is not going to inspire someone to take action. That’s your job. You must be energetic in your delivery. Passion is contagious, so make sure you let yours shine. If your audience senses that you are genuinely enthusiastic about your subject matter, they’ll be more invested in hearing what you have to say. This is another reason that practicing your presentation is so critical. You need to be able to feed off of and react to your audience. If your focus is wrapped up in the mechanics of your delivery, you won’t have the mental agility to be able to think on your feet. If your audience appears to be bored or confused, you must be able to shift gears to recapture their attention or deepen their understanding. Shake things up by giving them opportunities to interact with you and each other during your presentation. And don’t be afraid to take questions. If someone wants to know more, feed their curiosity!

7. Make it easy to take action.

You wouldn’t design an ad or a landing page or a direct mail campaign without a call to action. The same goes for your presentation. If the goal of your presentation is to motivate your audience to take action, make it clear what that action should be. Think carefully, though, about how you frame your request. The next step should be commensurate with the level of engagement and trust you’ve established with them. Will your audience be ready to sign on the dotted line and fork over their money to you at the end of your presentation? Probably not. So instead, focus your call to action on furthering your relationship with them. Encourage them to sign up for your e-newsletter or follow you on Twitter. Or invite them to schedule a complimentary one-on-one consultation session with you. As long as you can keep the conversation going, you’ll keep the door to future sales opportunities wide open.

8. Maximize your mileage.

No lie: creating a great presentation is a lot of work. The good news is that once you’ve honed and refined your presentation, there are lots of opportunities to get more mileage from it. First, it’s always a good idea to make your presentation available online. Sites like SlideShare, Prezi and SlideRocket allow you to create and host interactive presentations in the cloud and then embed them on your website or share via social media. You will need to create a version of your presentation specifically for this purpose, as your slides will need to be more content-rich in order to be able to stand on their own and convey your key points without the benefit of your verbal delivery. Second, if you’ve mastered your in-person presentation delivery, you can just as easily lead a webinar. All you need are a few additional technical elements such as a webcam and an account with a webinar hosting provider like GoToMeeting or WebEx, and you can expanded your reach from a room full of people to a limitless online auditorium. Here's one key difference to keep in mind, though. In a live presentation, you want to keep your audience focused on you and your words, so your slide content should be minimal. However, with webinars, your presence is limited to a disembodied voice coming through phone or computer speakers. To provide the best audience experience, you must design your slides and content in a way that is not only visually interesting but also helps attendees stay in sync with what you’re saying. Finally, keep your sales pitch in your pocket. Keep a core version of your presentation at the ready on your tablet and smartphone. That way, if an unexpected networking opportunity arises, you’ll be at the ready with good visual aides to complement your conversation. Your new acquaintance is more likely to remember the details having heard and seen your message, and you may improve your chances of gaining a new customer in the process.

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8 Business Growth Goals You Can Conquer with Great Content

Content, content, content

Let’s be honest: creating great content on a regular basis can be a real drag.

After all, you didn't get into this business to be a writer any more than to be a salesperson, an accountant or a lawyer. However, just as you can't neglect to fill your sales pipeline or pay your bills or protect your company’s assets, you can't ignore your content.

Why is content so important? Because it's the fuel that propels your business growth engine. Whether you call it a blog, a magazine, a resource library or a newsletter, your content is the one weapon in your arsenal that can help you conquer nearly every challenge of growing a company in today's marketplace:

1. Increasing visibility and driving traffic

You can’t win a customer that can’t find you. And more often than not, today’s customer is looking for you online, which is why it’s critical to optimize your organic search ranking.

People tend to think of SEO as if it's some occult form of black magic. While the practice of SEO is certainly complex, the one thing you must remember is that even though search engines are driven by intricate algorithms, all of those metrics and calculations are founded in delivering high-quality, relevant results that will be the most useful to real people.

Real people value good content. As a result, so do Google, Bing and Yahoo.

There’s no more rock-solid SEO strategy than publishing great original content on a regular basis. As you develop valuable, (legitimately) keyword-rich content that becomes popular through page views and inbound links, your level of perceived authority on that subject will increase in the eyes of the search engines, which in turn will boost your ranking in searches that pertain to your core offering. And the higher you climb in the rankings, the more potential customers will be able to find you.

2. Attracting more targeted traffic

If all you want is to send your site visit stats through the roof, there are plenty of attention-grabbing stunts you can pull to draw sheer numbers.

But numbers don't necessarily equate to dollars. For your business to grow, you need to consistently attract the types of people to your site whose needs and interests are the most closely aligned with the products or services you have to offer.

This is where your content steps up to the plate. When you publish unique, insightful information that appeals to your tribe, you'll attract visitors that will become your fans, spread the word about you, bring their friends and, ultimately, turn into customers.

3. Building trust and converting customers

Bringing visitors to your site is just the first step. Your job isn’t done until you convince them to entrust their hard-earned dollars to you.

The task of building trust with a prospect when you're standing in front of them is a relatively straightforward proposition.

However, you don't always have the luxury of a face-to-face encounter to make a first impression. Instead, more often than not, you're relegated to building trust through a computer screen. And thanks to all the Internet con artists and shysters out there, the burden of proof you must overcome to establish your trustworthiness is a large one.

So what options do you have? You can always sing your own praises in the most flattering and superlative fashion. Of course, that doesn't hold much sway in the absence of solid evidence to support your claims.

Don’t just cross your fingers and hope that your customers will buy into your sales pitch. Instead, let your content make the case for you.

Your content is the proving ground for your expertise. If you’re a big phony and you don’t know what you’re talking about, it will become obvious pretty quickly. But if you have something of genuine value to offer, and you give it away willingly upfront before you ask anyone to spend a dime, that’s where real online trust-building begins.

4. Differentiating your company from your competitors

Your company doesn’t exist in a vacuum. There are plenty of other people who do what you do and sell what you sell. For your business to grow, you must be able to make a compelling case for why people should buy from you rather than the other guys.

This is a challenge that dates back to the genesis of marketing, but in the Age of Information, it’s one that great content can go along way toward helping you overcome.

Make no mistake: your content is not your sales pitch. But if you can provide truly useful information that your customers can’t find elsewhere, you’re making an implicit case for the benefits of doing business with you.

For example, let’s say you’re a general contractor, and you’ve created a comprehensive online resource library for homeowners that covers all things home improvement-related: the latest renovation trends, how-tos for simple DIY projects, advice on upgrades that deliver the best ROI, etc.

This is the type of information that your potential clients will truly value. And by demonstrating your authority, you’ll prove that what you have to offer is much more than just a common commodity, which will even help you fend off lower-priced competitors. Your customers won’t care as much about saving a few dollars if they feel more confident knowing their project is in the hands of a trustworthy expert.

5. Generating word-of-mouth marketing

You live in the world of your products and services. You eat, breathe and sleep your business. Talking about what you do is second nature to you.

The same does not hold true for your customers. They don't go through life looking for opportunities to be your walking, talking billboard.

However, great content has the power to get people talking. Everyone loves information that gives them ways to save time and money, makes life easier or gets their creative ideas flowing.

And in the culture of the Web, we're all hard-wired to be like-button-pushers and retweeters. So when you give your customers good stuff that sparks their interest, they’ll be instinctively inclined to share it with others, and your name will travel far and wide right along with the content you’ve created as it passes through their networks and their friends' networks, too.

6. Expanding your customer base

The interminable task of business growth is identifying sources of new potential customers and finding ways to get in front of them. This quest is what's kept the purveyors of mailing lists in business for decades.

But in today's Web marketing universe, you don't have to shell out thousands of dollars to gain exposure to new customers. Communities exist everywhere around the Web, and your content is your foot in the door.

All you have to do is identify those whose tribes’ interests align with your products or services, and offer to provide content for their websites. In exchange for giving away your valuable expertise, you'll have the opportunity to take the stage in front of a brand new audience of potential customers, who will be more receptive to what you have to say due to the cache of trust conveyed to you by the established leader of that tribe.

If you’re an event planner, for example, you could approach the owner of a popular local blog targeted to moms and offer to write an article on a timely topic of interest, such as “10 Trendy Summer Birthday Party Themes.”

Without ever having to make a direct pitch for your services, you’ll suddenly have a new tribe of potential customers who know who you are, and if you’ve done a good job, will likely be inclined to click through to your website to see what other ideas and information you have to offer. In terms of exposure to your target demographic, your content-driven approach will deliver a greater ROI than traditional advertising ever could.

7. Building community and keeping customers engaged

You wouldn’t hand a customer a brochure and expect them to wake up every day excited to read it over and over again.

The same holds true for your website. You can’t expect to build community around a vanilla site that’s all about you and your product or service offering. No matter how beautifully crafted it might be, there's nothing to keep people coming back. They'll get the basic information they need, and they'll move on.

Great content is the key to transforming your company’s website into the hub of a thriving online community. People don’t want to interact with brands; they want to interact with other people. Content puts a human face on your company and makes your brand approachable. It’s the common ground between your company and your customers.

And not only is your content the spark that ignites conversation, but it's also the fuel on the fire that keeps it going. When you recognize and respond to those who comment on and share your posts, you make them feel like they’re part of something meaningful and give them added motivation to invite others to join the party.

8. Driving innovation

One of the best fringe benefits of the task of researching and writing top-quality content is that it forces you to keep up with what’s going on in your industry.

When you’re trying to build your business, it’s easy to get tunnel vision. You get so deeply immersed in the day-to-day nuts and bolts that you don’t make time for the big-picture thinking that’s required to reach the next level.

Creating content requires you to be a perpetual student of what you do; to be constantly reading and exploring so that you have fresh, exciting ideas to share with your readers.

This, in turn, makes you a sharper, more confident, more agile businessperson. Rather than doing things as they’ve always been done, you’ll be on top of the trends and ahead of the curve, with an overabundance of inspiration for what to try next.

What you put in is what you get out

Just like anything else, what you put into your content it is exactly what you'll get out of it.

If you want your content to help you meet your business growth goals, it has to be the real deal. It has to be meaningful. It has to be unique. It has to be too valuable to ignore. It has to address real problems and issues that are relevant to your customers. It has to offer practical solutions and insightful tips that are so good they’ll eagerly await your next post and gladly pass along your links to others.

Creating content of this caliber takes time. It takes hard work. Most importantly it takes discipline and commitment. If you don't make yourself buckle down and hammer out the good stuff week after week and month after month, you’ll quickly lose your audience to someone who will.

On the other hand, when you faithfully publish the type of content your customers crave, the reward is a sales engine that’s so powerful and so robust, you’ll put your company in a competitive position anyone would envy.

Read more:

Shut Up and Blog Already

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